Digital Curation Institutional Repository Committee

1
Digital CurationInstitutional Repository
Committee

• Helen R. Tibbo
• School of Information and Library Science
• UNC-Chapel Hill

2

• Thank you to all involved in this effort!

3
What is this All About?

• Digital preservation and curation stand as grand
  opportunities and challenges of the first decade
  of the 21st century.
• Universities have critical roles to play in
  fostering and supporting wise and appropriate
  curation of campus digital assets.

4
Why Are We Doing This?

• The university is replete with rich intellectual
  assets in digital form to support teaching,
  research, and service.
• Inherently fragile digital objects are far more
  likely to persist over time within a centralized
  and managed repository than on isolated servers
  across campus.

5
Campus Digital Assets

• Examples of digital assets images.

6
Digital Curation

• Is the active management and preservation of
  digital resources over the life-cycle of
  scholarly and scientific interest, and over time
  for current and future generations of users.

7
Digital Curation

• It involves time-sensitive appraisal by creators
  and archivists, evolving provision of
  intellectual access, mid-term preservation
  including backups and transformations such as
  migration, and ultimately, for some materials, a
  commitment to centuries-long archiving.

8
Digital Curation

• Digital curation is stewardship that provides for
  the reproducibility and re-use of authentic
  digital data and other digital assets.

9
Digital Curation

• Essential to the longevity of digital resources
  and the success of curation efforts are
• Trusted and durable digital repositories,
• Principles of sound metadata construction,
• Use of open standards for file formats and data
  encoding, and
• The promotion of information management literacy.

10
Cliff Lynch (CNI) on IRs

• a university-based institutional repository is
  a set of services that a university offers to the
  members of its community for the management and
  dissemination of digital materials created by the
  institution and its community members.
• No other restrictions/implications about content.

11
Organizational Commitment

• It is most essentially an organizational
  commitment to the stewardship of these digital
  materials, including long-term preservation where
  appropriate, as well as organization and access
  or distribution.

12
Necessarily Collaborative

• While operational responsibility for these
  services may reasonably be situated in different
  organizational units at different universities,
  an effective institutional repository of
  necessity represents collaboration among
  librarians, information technologists, archives
  and records mangers, faculty, and university
  administrators and policymakers.

13
Not Just Technology

• At any given point in time, an institutional
  repository will be supported by a set of
  information technologies, but a key part of the
  services that comprise an institutional
  repository is the management of technological
  changes, and the migration of digital content
  from one set of technologies to the next as part
  of the organizational commitment to providing
  repository services. An institutional repository
  is not simply a fixed set of software and
  hardware.

14
Vision

• Trusted repository for UNCs digital assets.

15
Vision

• Trusted repository for UNCs digital assets.
• Model for the state, nation, and world.
• We have 2 years to make this work!

16

• How were going about this

17
Committee Structure

• Steering Committee
• DC/IR Committee
• Scholarly Communications Committee

18
Steering Committee

• Sarah Michalak, Chair
• José-Marie Griffiths, SILS
• Lolly Gasaway, Law School
• Robert Peet, Biology
• Helen Tibbo, SILS
• Jack Snoeyink, Computer Science

19
DC/IR Committee

• Priscilla Alden, ITS
• Alan Blatecky, RENCI
• Robyn East, ITS
• Jaroslav Folda, Art
• Lolly Gasaway, Law
• Charlie Green, ITS
• Carolyn Hank, SILS
• Debra Hanken Kurtz, AAL
• Andy Hart, AAL
• Robert Henshaw, ITS

• Janis Holder, U. Archives
• Paul Jones, ibiblio
• Susan Kellogg, B School
• Cal Lee, SILS
• Wallace McLendon, HSL
• James Noblitt, Romance Lang.
• Mark Simpson-Vos, UNC Press
• Natasha Smith, AAL - DocSouth
• Vin Steponaitis, Anthropology
• Helen Tibbo, SILS
• Ellen Whisler, SILS

20
DC/IR Committees Charge

• Develop a feasible plan that will both serve
  UNC-Chapel Hills curation needs and will place
  the University in the forfront of such efforts in
  the Triangle, nationally, and internationally.

21
DC/IR Committees Charge

• Design a pilot institutional repository and
  digital preservation program in partnership with
  Information Technology Services (ITS), the
  University Library, and the School of Information
  and Library Science (SILS).

22
DC/IR Committees Charge

• Develop policies, procedures, and long-term
  digital data preservation strategies to benefit
  the entire campus. This will include strategies
  to educate the campus community.

23
DC/IR Committee Structure

• Organized into 4 subcommittees based on the
  RLG-NARA Audit Checklist for Certifying Digital
  Repositories .
• Governance
• Community and Digital Assets (CDA)
• Repository Management (RM)
• Technologies and Technical Infrastructure (TTI)
• We added a 5th subcommittee
• Guidance Training and Engagement (GTE).

24
Projected Activities Year 1

• Form working groups within the larger committee.
  These will be based on the RLG/NARA Draft Audit
  Checklist for Certifying Digital Repositories
  along with a working group for participant
  training and guidance.
• Provide each working group with charges and
  select a chair for each.
• Explore current international, state-of-the-art,
  practices, policies, and research in digital
  curation and create a white paper on this topic.

25
Projected Activities Year 1

• Strategically select communities and materials
  for inclusion in a small-scale, but diverse,
  pilot repository.
• Develop the technical and repository management
  infrastructures for a pilot digital repository
  for the group of communities/materials at
  UNC-Chapel Hill selected in step 4.
• Recommend standards such as file formats, optimal
  storage media, minimal/optimal/practical metadata
  requirements, and procedures for migrating and
  refreshing deposited content thus laying the
  groundwork for a much larger implementation in
  the future.

26
Projected Activities Year 1

• Document the guidelines and procedures developed
  in step 6.
• Develop an engagement strategy and infrastructure
  on campus.
• Coordinate with the scholarly communications
  committee to develop a process to establish
  policies for use of an institutional repository
  at UNC.
• Coordinate with the scholarly communications
  committee to create initial policy documents for
  an institutional repository.

27
Projected Activities Year 2

• Expand the contents of the repository with
  additional digital assets from a variety of
  communities across campus. New types are
  materials will be selected to expand the
  capabilities of the repository.
• Explore research data curation issues on campus.
• Conduct a strategic, campus-wide examination of
  digital curation issues, needs, centers of
  expertise, and best-case responses at UNC in
  light of cutting-edge practices, research, and
  experience identified in Year 1.

28
Project Activities Year 2

• Develop an overall, initial strategic plan for
  digital curation at UNC-Chapel in light of its
  teaching, research, and service roles in light of
  best practices and the pilot repository
  experience.
• Provide digital curation guidance documents,
  tools, and engagement opportunities to the
  campus.
• Seek evaluation of our efforts, guidance
  documents and tools, and the initial
  institutional repository from campus and external
  reviewers, perhaps in the form of a certification
  audit.
• Create proposal for the future of the
  institutional repository and digital curation
  efforts on campus, including a sustainability
  plan.

29
Naming Opportunity

• Keeping Carolina Preserving Access to Carolinas
  Digital Assets