Electronic Data Submissions

1
Electronic Data Submissions

• Washington, DC
• June 10, 2004
• Presenter Ujjval Shukla
• U.S. EPA

2
Session Overview

• Summary of the Electronic Data Reporting (EDR)
  Process
• Data Reporting Process Basics, EPA
  Software/User Registration, Submission and
  Compliance Periods
• Emissions Tracking System (ETS) and EDR Data
  Checking
• ETS Feedback Reports and Status Codes
• Relationship between your EDR and EPAs Annual
  Reconciliation

3
Summary Data Reporting Process
Source installs and maintains monitoring systems
Source electronically submits hourly
emissions data (NOx tons) to EPA each quarter
EPA provides feedback to source
EPA receives, processes, quality assures, and
publishes data
4
Data Reporting ProcessBasics

• The data needs to be reported in the EDR format
• EDR Instructions and format http//www.epa.gov/air
  markets/reporting/edr21/index.html
• Sources can be quarterly reporters or ozone
  season reporters.
• EPA identifies reports that were not submitted by
  the appropriate reporting deadline
• Use the EPA-provided software to submit your EDR

5
ETS-FTP v2.0

• ETS-FTP
• EPA-provided software that allows submittal of
  the EDR files to the EPAs mainframe Emissions
  Tracking System (ETS)
• Sources will receive instant feedback reports
• SecuRemote
• EPA-provided software that ensures secure
  transmission of data to EPAs mainframe
• Must be used in conjunction with ETS-FTP

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ETS-FTP/SecuRemote User Registration

• Register to receive User ID and passwords for
  ETS-FTP/SecuRemote
• Follow user registration instructions on web site
  at www.epa.gov/airmarkets/reporting/process.htmlu
  serreg
• Download ETS-FTP software and instructions
• www.epa.gov/airmarkets/reporting/etsftp/index.html
  
• Authorized Account Representatives (AARs) can
  register their staff persons as authorized users
  to receive their own User ID and passwords
• EPA Security Policy NO sharing of User ID and
  passwords

7
Data Reporting Process Submission Periods

• EDR are required to be submitted during the 30
  days following last day of the calendar quarter
• Quarter Submission
  Period
• 1st Quarter April 1 - April 30
• 2nd Quarter July 1 - July 30
• 3rd Quarter October 1 - October 30
• 4th Quarter January 1 -
  January 30
• includes Ozone Season

8
Data Reporting Process 2004 Compliance Periods

• Compliance Period for sources in States that were
  part of the OTC NOx Budget Trading Program
• May 1 - September 30
• Compliance Period for NOx Budget Trading Program
  units located in Alabama, Kentucky, North
  Carolina, Indiana, Illinois, Michigan, Ohio,
  South Carolina, Tennessee, Virginia, and West
  Virginia (States that were not part of the OTC
  NOx Budget Trading Program)
• May 31 - September 30

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Data Reporting Process 2004 Compliance Periods
(contd)

• Beginning in 2005, all units will have the same
  compliance period
• May 1 - September 30
• It is important to note that regardless of the
  compliance periods, the hourly and cumulative
  emissions in the EDR files must be reported for
  the complete Ozone Season (May 1 - September 30).

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ETS and EDRData Checking

• When you submit EDR to EPA, ETS applies automated
  data checks to your data.
• Examples of ETSs basic checks
• Does the quarterly report and each data record
  have the correct format and structure?
• Are the Facility code (ORISPL) and
  Unit/Stack/Pipe IDs correct?
• Are the required record types present?

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ETS and EDR Data Checking (contd)

• Examples of ETSs hourly/cumulative checks
• Does the sum of hourly data equal the reported
  cumulative values?
• Does each recalculated hourly emissions value
  equal the reported value?
• ETS also compares hourly data against the
  reported monitoring plan information

12
ETS and EDR Data Checking Feedback Reports

• After checking the EDR, ETS generates a feedback
  report.
• The Feedback Report contains EPA letter
  w/receipt, the Report Status Code, the error
  descriptions, and most importantly the
  EPA-accepted emissions values.
• You may resubmit an EDR to correct identified
  errors or other deficiencies, and receive an
  updated feedback report.

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ETS Status Code Summary for EDR

• Acceptable Status Codes
• Status Code 10 ETS detected no reporting errors
  future action may be required
• Status Code 9 Quarterly Report contains
  informational errors
• Status Code 7 Report indicates non-operational
  unit/stack
• Critical rejection Status Codes
• Status Code 6 Quarterly Report Rejected
• Status Code 5 Critical Error Rejection

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Guidance for Correcting and Resubmitting EDR files

• Status Codes 5 and 6 (Critical Errors found)
• Correct the critical and rejection errors
  identified in your feedback report
• Resubmission is required
• Status Code 9 (Informational Errors found)
• Resubmission encouraged but not required
• EPA may reclassify informational errors as
  critical errors in the future

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ETS Additional Data Checking

• After all EDR files are received, EPA performs
  additional off-line Quality Assurance checks
• Additional checks that are not currently built
  into ETS (these may become future automated ETS
  checks)
• Audit reviews performed by the Emissions
  Monitoring Branch (EMB)
• EPA may require resubmission based on results

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The EDR and Annual Reconciliation

• The EPA-accepted emissions values in your EDR
  feedback report are used for compliance
• Your allowance holdings are compared to the
  EPA-accepted emissions values in the EDR to
  determine if your units are in compliance

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Feedback Report Example of Typical EPA-Accepted
Emissions
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Feedback Report Example of 2004-only
EPA-Accepted Emissions
-------------------------------------------------
----------------------------- 3/2004
ALTERNATE CUMULATIVE 2004 OZONE SEASON NOX MASS
VALUE ORISPL 0000001 Plant
Name Some Plant
Unit/Stack/Pipe ID CT1 --------------------------
--------------------------------------------------
- Alternate 2004 Cumulative Ozone Season NOx
Mass Emissions (tons) 75.1
------------------------------------------------
----------------------------- NOTE The value
displayed above is the EPA-Accepted NOx Mass
value for the 2004 Ozone Season. The
Alternate Cumulative 2004 Ozone Season NOx Mass
value displayed above is calculated from the
hourly NOx Mass Emissions values reported in RT
328 or RT 360 from May 31, 2004 through
September 30, 2004. This table is only displayed
for sources located in the following States
AL, IL, IN, KY, MI, NC, OH, SC, TN , VA and WV.
These States are using an alternate Ozone Season
Compliance period for 2004.
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Quality of EDR is Important

• Accurate emissions values are critical because
  they are used for compliance purposes
• Hourly emissions data are used by EPA for
  compliance so every hour must be correct
• Incorrect hourly emissions can cost you
• Be sure to check your EDR files and correct
  problems before submitting them to EPA

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Where is The Data Available?

• Program data is available on the Clean Air
  Markets web site by using Data and Maps page at
• http//cfpub.epa.gov/gdm
• Generate reports or downloaded annual, ozone
  season, quarterly, monthly, daily, and hourly
  emissions data
• Download as reported emission files (Raw
  Emissions Data) and compliance reports
• For specific data inquiries contact Ketan Patel
• at [phone]

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ETS User Bulletins

• ETS User Bulletins provide information regarding
  all new and upgraded quality assurance checks
• Bulletins provide updates on reporting issues and
  compliance
• Available at
• www.epa.gov/airmarkets/reporting/bulletins/index.h
  tml

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Conclusion

• Use ETS-FTP/SecuRemote to submit your EDR files
  and receive instant ETS feedback reports.
  Monitoring Data Checking (MDC) must not be used
  for EDR submittals.
• ETS feedback report is not same as the MDC
  feedback report.
• Your ETS feedback report identifies errors and
  displays the EPA-accepted emissions values
• Quality of emissions data is important because
  EPA uses the data to determine compliance
• For further information on ETS and EDR reporting
  http//www.epa.gov/airmarkets/reporting/index.html

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Questions !!!