Time Management

1
Time Management

• The four quadrant rule
• Source - Seven Habits Of Highly Effective People
• by Stephen Covey

2
Few questions

• Do you find 24 hours to be less in a day
• Do you often fail to meet the deadlines
• Do you find time to be with your family and
  friends
• Do you find relaxing time reading time playing
  time etc.
• .

3
Four Quadrants

• Our time is normally divided into four categories
  / quadrants

Urgent Not Urgent
Important Quadrant 1 Quadrant 2
Not Important Quadrant 3 Quadrant 4
4
Where do you spend your time
Urgent Not Urgent
Important Quadrant 1 Quadrant 2
Not Important Quadrant 3 Quadrant 4
5
Example of a Student
Urgent Not Urgent
Important Quadrant 1 Prepares for exam at the last minute Quadrant 2 Prepares for exam well before the exam
Not Important Quadrant 3 Spends most of the time in completing friends notes Quadrant 4 A Lazy person not bothered of his / her exam
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Example of an Executive
Urgent Not Urgent
Important Quadrant 1 Work done at the last minute Quadrant 2 Work planned and executed well before the dead line
Not Important Quadrant 3 Attending to friends phone call for 2 3 hours Quadrant 4 A Lazy person always sleeping and doing time pass
7
Quadrant 3 4

• You now know what kind of persons lie in the
  quadrant 4 (Irresponsible / Lazy)
• Quadrant 3 persons may be very hardworking but
  they do not succeed since they spend most of
  their time in doing unimportant things

8
Quadrant 1

• Quadrant 1 persons are always in a hurry as they
  are doing jobs which are important and urgent
• Since the quadrant 1 persons are always in a
  rush, they never find time and peace of mind
• Their efficiency is never optimum (ask yourself
  when you do any thing in a rush do you get the
  perfect / required results)

9
Quadrant 2

• Quadrant 2 people always plan their schedule
  well.
• They set their own targets and complete the same
  before the deadlines
• They have ample of time and peace of mind
• Their efficiency is always very high (ask
  yourself outcome of a job when it is done in a
  cool manner)

10
Reality

• Not a single person in this world actually
  belongs to one particular quadrant.
• Every persons time is divided in the four
  quadrants. For Example

Urgent Not Urgent
Important Quadrant 1 30 Quadrant 2 30
Not Important Quadrant 3 10 Quadrant 4 30
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An Ideal Mix
No matter how much you plan you will require some
time to spend in this quadrant. So always be
ready for it.
Spend most of the time in this quadrant. Move
your time from other quadrant to this quadrant.
Your efficiency will increase and so will your
peace of mid
Urgent Not Urgent
Important Quadrant 1 5 Quadrant 2 80
Not Important Quadrant 3 10 Quadrant 4 5
Like it or not some of your time will be taken by
Quadrant 3 and Quadrant 4, But one should keep
the time in these two quadrants at its minimum