Capturing What People Say:

1
Capturing What People Say

• Tips for Recording a Meeting

2
Why record the meeting?

• Let people know they've been heard
• Provide a historical record
• Provide information to people who were not there
• Help keep everyone on track

3
Recording options

• Not record the meeting
• Written notes or minutes
• Tape -- audio or video
• Record key points visibly

4
When should you record a meeting

• When is recording less necessary?
• Conditions favoring written notes
• Conditions favoring taping
• Conditions favoring visible recording
• Advantages of visible recording
• People are less likely to repeat themselves
• Provides a visible running record
• Helps with brainstorming

5
Finding the best person for the job

• Experience recording
• Knowledge of group affairs
• Clear handwriting
• The ability to work with the facilitator

6
The facilitator can be the recorder if

• The material is simple
• The discussion is slow
• No skilled recorder is available

7
How do you record meetings?

• Have the proper tools
• Work effectively with the group
• Deciding what to record
• Recording most effectively

8
Follow up

• What do you do with what you have recorded?