Division II Transfers

1
Division II Transfers

• 2009 NCAA Regional Rules Seminars
• Presented by Maritza Jones and Jess Rigler

2
Overview
1
Two-Year College Transfers
2
Four-Year College Transfers
3
Overview
1
Two-Year College Transfers

1
Case Study

1
Legislation and Interpretations

1
Helpful Tips
4
Case Study - Alex

• Baseball student-athlete.
• Graduated from Peach State High School in May
  2007.
• Certified as a qualifier by the NCAA Eligibility
  Center.

5
Alex Fall 2007

• Recruited by Atlanta Community College.
• Enrolls full time, but does not go to campus
  until the fourth day of classes.
• On the fourth day of classes, he withdraws.
• Decided to go to another institution.
• QUESTION Did Alex trigger transfer status?

6
Conditions Affecting Transfer Status

• NCAA Bylaw 14.5.2 provides the full list of
  transfer triggers, but the two most common
• Full-time enrollment and attends classes.
• Reported for regular squad practice.

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Other Conditions Affecting Transfer Status

• Regular student enrolled full time at night
  school.
• Attendance at a branch school
• With no athletics and previously enrolled
  elsewhere and
• With athletics and transfer to school other than
  parent.
• Participation in countable athletically related
  activities.
• Receipt of athletically related institution aid
  for summer.
• Bylaw 14.5.2

8
Conditions Not Constituting Transfer

• Summer school, extension courses or night school.
• Branch school.
• With no athletics or
• With athletics and transfer to parent school.
• Second campus of institution.
• Academic exchange program.
• Bylaw 14.5.3

9
Alex Fall 2007 Spring 2008

• Enrolled and attended Savannah Community College
  for two semesters.
• Competed in baseball during the spring.
• Completed 24 credit hours (only 20 are
  transferable).
• 2.500 grade-point average (GPA).
• Did not graduate.

10
Alex - Fall 2008

• Recruited and enrolled at Augusta University
  (Division II).
• Did Alex trigger transfer status at Savannah
  Community College?
• QUESTION Is he immediately eligible to compete?
  

11
Two-Year College Transfers (2-4)

• Residence Requirement The General Rule
• Sit one academic year in residence.
• Bylaw 14.5.4

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2-4 Transfer Requirements

• QUESTION Does Alex meet the transfer
  requirements?

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2-4 Transfer Requirements

• Qualifiers with no previous attendance at a
  four-year institution
• One full-time semester or quarter
• Average of 12 transferable credits per term and
• Cumulative GPA of 2.000.
• Bylaw 14.5.4.1

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2-4 Transfer Requirements

• All other qualifiers, partial qualifiers and
  nonqualifiers
• Two full-time semesters or three full-time
  quarters at the two-year college
• AND.
• Bylaw 14.5.4.2

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2-4 Transfer Requirements

• One of the following
• Graduate with an Associate of Arts degree
• OR
• The double play
• Complete average of 12-semester or
• -quarter hours of transferable-degree credit
  AND
• Cumulative GPA of 2.000.
• Bylaw 14.5.4.2

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2-4 Transfer Exceptions

• QUESTION Can Alex use a transfer exception?

17
2-4 Transfer Exceptions

• Only qualifiers may use a 2-4 transfer exception.
• Discontinued/nonsponsored sport exception.
• Bylaw 14.5.4.5.1
• Nonrecruited student exception.
• Bylaw 14.5.4.5.2
• Two-year nonparticipation or minimal
  participation exception.
• Bylaw 14.5.4.5.3
• Return to original institution exception.
• Bylaw 14.5.4.5.4

18
Discontinued/Nonsponsored Sport Exception

• Two-year college attended immediately prior to
  transfer
• Dropped sport from its program, or
• Never sponsored the sport on the intercollegiate
  level.
• Provided the student-athlete
• Has not attended a school that sponsored the
  sport.
• Has a 2.000 GPA at the two-year college.
• Bylaw 14.5.4.5.1

19
Discontinued/Nonsponsored Sport Exception

• Original collegiate institution is the two-year
  institution in which the student was enrolled
  immediately before transfer to the certifying
  institution.
• Bylaw 14.5.4.5.1.1

20
Nonrecruited Student Exception

• Not recruited by certifying institution
• Has not received athletics aid before
• Has not competed for any institution
• No more than 14 days of athletics activities at
  any institution and
• Eligible for admission at certifying institution
  prior to enrollment at the two-year college.
• Bylaw 14.5.4.5.2

21
Two-Year Nonparticipation Exception

• Has not competed for two years, AND
• No more than 14 days of athletics activities or
• No organized noncollegiate amateur competition
  while enrolled as a full-time student.
• Does not include time prior to initial collegiate
  enrollment.
• Bylaw 14.5.4.5.3
• Six-hour rule (progress toward degree) does not
  apply.
• Bylaw 14.4.3.1-(a)

22
Return to Original Institution Exception

• Student returns to the four-year college.
• No unfulfilled residence requirement at four-year
  institution.
• Bylaw 14.5.4.5.4

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Is There a Waiver Opportunity?

• QUESTION Does Alex have any further avenues
  for relief?

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Alex Fall 2008 Spring 2009

• Enrolls at Augusta University and completes the
  following hours
• In the fall term, enrolls in 15 hours and passed
  14.
• In the spring term, enrolled in 12 hours and
  passed 10.
• QUESTION Has Alex completed a year in
  residence?

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Year in Residence

• Enrollment in and completion of minimum full-time
  program for two full semesters or three full
  quarters
• OR
• Enrollment in minimum full-time program for two
  full semesters or three full quarters and pass a
  number of hours equal to the sum total of the
  minimum load of each of the required terms.
• Bylaw 14.5.1.1

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Quick Tip

• The year in residence is often referred to as
  sitting out.
• Year in residence at the certifying institution.

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Alex Transfer Tracker

• Atlanta Junior College

2

• Savannah Community College

4

• Augusta University

2
4
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Additional 2-4 Transfer Regulations

• Previous enrollment at two-year institution.
• Bylaw 14.5.4.4.1
• Credit earned at four-year institution.
• Hours can be used provided
• Hours accepted by two-year institution OR
• Prior approval granted by two-year institution.
• Bylaw 14.5.4.4.2

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Additional 2-4 Transfer Regulations

• Determination of transferable-degree credit.
• Unacceptable grade.
• Calculation of grade-point average.
• Bylaw 14.5.4.4.3
• Academic degree.
• Associates or equivalent degree.
• Bylaw 14.5.4.4.4

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Additional 2-4 Transfer Regulations

• Transfer to four-year institution prior to
  completion of requirements.
• Bylaw 14.5.4.4.5
• Participation before certification.
• Maximum of 45 days of practice.
• Bylaw 14.5.4.4.6
• Competition in year of transfer.
• Bylaw 14.5.4.4.7

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Progress-Toward-Degree Requirements

• Six-Hour Rule
• Applicable to transfer student-athletes.
• Hours must be transferable.
  
• Bylaw 14.4.3.1-(a)

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Progress-Toward-Degree Requirements

• If student-athlete does not meet
  progress-toward-degree requirements, then he or
  she may not compete during first term in
  residence unless
• Meets the two-year nonparticipation exception
  Bylaw 14.4.3.4-(e) or
• A progress-toward-degree waiver is granted.
• May meet six-hour rule after one term at
  certifying institution.

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What About Practice and Aid?

• Practice and aid based on initial-eligibility
  status
• Qualifier or partial qualifier who does not meet
  the transfer requirement or any exception
• May practice and receive athletics aid during the
  first year.
• May not compete for one full academic year.
• Bylaws 14.5.4.1.2 and 14.5.4.2.2
• Nonqualifier who does not meet the transfer
  requirement
• May not practice, compete or receive athletics
  financial aid.
• May receive nonathletics, institutional aid.
• Bylaw 14.5.4.2.3

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New Legislation

• 2009 Convention Proposal No. 2009-7.
• Institution shall not provide a prospective
  student-athlete with a National Letter of Intent
  or written offer of aid until the prospective
  student-athlete presents the institution with a
  current transcript.
• Effective August 1, 2009.

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Best Practices

• Conduct a preliminary eligibility certification
  prior to the student-athlete triggering transfer
  status.
• Educate coaching staff members regularly on the
  transfer rules.
• Establish written policies and procedures for
  conducting transfer eligibility certifications
  and communicate these policies to appropriate
  coaches and staff.

36
Overview
2
Four-Year College Transfers

1
Case Study

1
Legislation and Interpretations

1
Best Practices
37
Case Study - Chase

• Tennis student-athlete.
• Graduated from Golden State High School in May
  2006.
• Never registered with the Eligibility Center.

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Chase Fall 2006 Spring 2007

• Did not enroll at any collegiate institution
  during fall 2006.
• Enrolled and attended Los Angeles College (NAIA
  institution) full time in spring 2007.
• Practiced with tennis team at Los Angeles
  College.

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Chase Fall 07 Spring 08

• Transferred to San Diego Community College for
  the 2007-08 academic year.
• Participated in tennis for three weeks, but did
  not compete.

40
Chase Fall 08 Spring 09

• Transferred to San Jose University (Division III)
  and competed in tennis.
• Would like to transfer to a Division II
  institution in 2009-10.
• QUESTION Did Chase trigger transfer status?

41
Permission to Contact

• Was recruited and would like to enroll at Anaheim
  University (Division II).
• QUESTION Does he need to obtain permission
  to contact?

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Chase Transfer Tracker
4

• Los Angeles College

2

• San Diego Community College

4

• San Jose University

2
4

• Anaheim University

4
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Permission to Contact Four-year college
prospects.

• No contact until previous institution grants
  permission in writing.
• No written permission, if transferring from a
  non-NCAA or non-NAIA school.
• No permission? Second institution cannot
• Encourage transfer.
• Provide athletically related financial aid for
  one full academic year.
• Bylaw 13.1.1.2

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Permission to Contact Hearing opportunity

• If permission is denied, institution must inform
  right to a hearing.
• Panel must be outside athletics office.
• Include a copy of the policies and procedures for
  conducting the hearing.
• Include deadline for requesting hearing.
• Hearing must be held within 30 days of request.
• Bylaw 13.1.1.2.1

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Hearing Opportunity Calendar
May / June 2009
Request for Permission to Contact
Notice of Right to Hearing
Deadline for Requesting Hearing
Deadline for Conducting Hearing
46
Four-Year College Transfers (4-4)

• QUESTION Is Chase immediately eligible to
  compete at Anaheim University?

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4-4 Transfers

• General Rule
• A transfer student from a four-year institution
  must serve a year in residence.
• Year in residence must be completed at certifying
  institution.
• Bylaw 14.5.5.1

48
4-4 Transfers Practice and Aid

• One academic year of attendance at a four-year
  institution
• May practice and receive athletics aid regardless
  of qualification status at the time of initial
  full-time enrollment.
• Bylaw 14.5.5.1.1
• Less than one academic year of attendance at a
  four-year institution
• Qualification status at the time of initial
  full-time enrollment governs the ability to
  practice and receive athletics aid.
• Bylaw 14.5.5.1.2

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4-4 Transfer Exceptions

• QUESTION Can Chase use a transfer exception?

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4-4 Transfer Exceptions

• A student-athlete must be a qualifier to use an
  exception in the first academic year of
  residency.
• Bylaw 14.5.5.3
• All other student-athletes may use a transfer
  exception provided they do not have an
  unfulfilled residency requirement.

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4-4 Transfer Exceptions

• A student-athlete suspended from his or her
  previous institution must complete one calendar
  year in residence even if they otherwise qualify
  for an exception.
• 
  
  Bylaw 14.5.1.2

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Common 4-4 Transfer Exceptions

• One-time transfer exception.
  
• Bylaw 14.5.5.3.10
• Discontinued/nonsponsored sport exception.
• Bylaw 14.5.5.3.6
• Nonrecruited student exception.
  
• Bylaw 14.5.5.3.9
• Two-year nonparticipation or minimal
  participation exception.
• Bylaw 14.5.5.3.7
• Return to original institution without
  participation exception.
• Bylaw 14.5.5.3.8

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Other 4-4 Transfer Exceptions

• Educational exchange exception.
  
• Bylaw 14.5.5.3.1
• Exchange student exception.
  
• Bylaw 14.5.5.3.2
• Discontinued academic program exception.
• Bylaw 14.5.5.3.3
• Foreign student program exception.
  
• Bylaw 14.5.5.3.4
• Military service/church mission exception.
• Bylaw 14.5.5.3.5
  

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One-Time Transfer Exception

• Never have transferred from any other four-year
  institution
• Good academic standing and meeting
  progress-toward-degree requirements at the
  previous institution and
• Previous institution has no objection to the
  transfer.
• Bylaw 14.5.5.3.10

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One-Time Transfer Exception

• IF the student-athlete has
• No baccalaureate and
• Only one season left or two semesters or three
  quarters left.
• Must also have 12 hours of transferable-degree
  credit for each term of full-time attendance at
  ANY collegiate institution.
• And a 2.000 cumulative GPA in transferable-degree
  credit.
• Bylaw 14.5.5.3.10-(d)

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One-Time Transfer Tidbit

• A student-athlete who, prior to the transfer to
  the certifying institution, attended two
  four-year institutions ("4-2-4-4" transfer), does
  not meet this condition regardless of whether the
  student was enrolled in a junior college between
  attendance at the two previous four-year
  institutions.
• December 20, 1988, official interpretation (Item
  No. 19).
• 2009 NCAA Convention Proposal No. I-6.

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Another One-time Transfer Tidbit

• If your institution sponsors NCAA Division I
  mens ice hockey, you cannot use this exception
  to certify a mens ice hockey player, even if all
  other elements are met.
• Division I Bylaw 14.5.5.2.10

58
Discontinued/Nonsponsored Sport Exception

• Previous institution dropped the sport.
• Applicable at the time of public announcement.
• OR
• Previous institution never sponsored the sport.
• While student-athlete in attendance and
• Student-athlete has never attended an institution
  that sponsored the sport.
• Bylaw 14.5.5.3.6

59
Two-Year Nonparticipation Exception

• Prior to engaging in any countable athletically
  related activities, a two-year period must have
  elapsed where the student-athlete
• Has not competed in the sport at another
  institution
• Has not engaged in any countable athletically
  related activity beyond a 14 consecutive calendar
  day period and
• Has not participated in any noncollegiate amateur
  competition in the sport while a full-time
  student.
• Bylaw 14.5.5.3.7

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Return to Original Institution Exception

• Enrolls in a second institution and then returns
  to their original institution, provided
• The student-athlete did not compete at the second
  institution and
• The student-athlete did not engage in countable
  athletically related activity beyond a 14
  consecutive calendar day period.
• May use this exception even if the
  student-athlete has an unfulfilled residence
  requirement at the second institution.
• Bylaw 14.5.5.3.8

61
Chase 4-4 Transfer Exceptions

• QUESTION Can Chase use a transfer exception?

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Progress-Toward-Degree Requirements

• Six-Hour Rule
• Applicable to transfer student-athletes.
• Hours must be transferable.
  
• Bylaw 14.4.3.1-(a)

63
Progress-Toward-Degree Requirements

• If student-athlete does not meet
  progress-toward-degree requirements, then he or
  she may not compete during first term in
  residence unless
• Meets the two-year nonparticipation exception
  Bylaw 14.4.3.4-(e) or
• A progress-toward-degree waiver is granted.
• May meet six-hour rule after one term at
  certifying institution.

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Competition In Year of Transfer

• Even if a transfer student meets a transfer
  exception, he or she will not be eligible to
  compete in the championship segment at the
  certifying institution if he or she has competed
  during the championship segment at the previous
  institution that academic year. 
• Applicable to transfer from any four-year
  institution (e.g., NAIA).
• Bylaw 14.5.5.4

65
Best Practices

• Avoid relying solely on the information contained
  within the transfer release information form from
  the previous institution.
• Conduct a preliminary eligibility certification
  prior to the student-athlete triggering transfer
  status.
• Educate coaching staff members regularly on the
  transfer rules.

66
Best Practices

• Establish written policies and procedures for
  conducting transfer eligibility certifications
  and communicate these policies to appropriate
  coaches and staff.
• Make sure there is an amateurism certification
  done by the Eligibility Center and follow up on
  the amateurism status after such certification
  and prior to enrollment.

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Questions?

• Thank You!