COMMON MEASURES

1
COMMON MEASURES

• ADULTS

Employment - Retention Average Earnings
TEGL 17-05 (released February 2005)
2
TOPICS OBJECTIVES

• Adult Common Measures
• Employment
• Retention
• Average Earnings
• Case Management Strategies
• Time Lines for Performance
• Joblink
• Data Entry
• Reports

3
HOUSEKEEPING

• Schedule
• Day 1 Wagner Peyser Common Measures/NA Report
• Day 1 Adult WIA Common Measures
• Day 2 Youth WIA Common Measures
• Day 2 WIA Reports

4
ETA PROGRAMS INCLUDED

• WIA Adults (AD DW)
• Wagner-Peyser (ES, Vets MSFW)

5
COMMON MEASURES GOALS

• Help unemployed adults gain employment
• Entered Employment
• Help adults retain employment
• Employment Retention
• Help adults earn competitive wages
• Average Earnings

6
ENTERED EMPLOYMENT

• PERFORMANCE GOAL

• Number of adults employed in the first quarter
  after exit

7
ENTERED EMPLOYMENT

• GOAL CALCULATION

• Adults employed
• ------------------------------- divided by
  ---------------------------------
• Adults Exited in the Quarter

8
ENTERED EMPLOYMENT

• WHOS INCLUDED
• Participants not employed at the date of
  participation

9
ENTERED EMPLOYMENT

• EMPLOYED AT PARTICIPATION
• Did any work as a paid employee on the date of
  participation.
• Did any work at all on his/her own business,
  profession or farm.
• Worked 15 hours or more (paid or unpaid) in a
  family owned business.
• Has a job but was temporarily absent.

10
ENTERED EMPLOYMENT

• NOT EMPLOYED AT PARTICIPATION
• WARN, Notice of Termination/Separation still
  working for that organization
• Not gainfully employed or currently in possession
  of a job on the day of participation
• Transitioning service member (military)

11
ENTERED EMPLOYMENT

• DATA SOURCES
• Status of Employment at date of participation
  collected from individual
• Wage data
• Supplemental data accepted (Must be documented!)

12
ENTERED EMPLOYMENT

• EXCLUSIONS
• Institutionalized
• Health/Medical or Family Care
• Deceased
• Reservists Called to Active Duty
• Invalid or Missing Social Security Number
• (Neutral terminations must be documented!)

13
ENTERED EMPLOYMENT

• Term Reasons

14
ENTERED EMPLOYMENT

• PERFORMANCE TIME LINE

ETA Reports Due
Performance Period
Data Collected
Data Clean-Up Deadline (08/31/08)
Exit
Reports Ready
15
ENTERED EMPLOYMENT

• ENTERING SUPPLEMENTAL DATA (WIA)
• Go to the Term Screen (TM from the Main Menu)
• Select programs to update
• Page Down 3X

16
ENTERED EMPLOYMENT

• SUPPLEMENTAL DATA (WIA)

17
ENTERED EMPLOYMENT

• Employment status at registration is determined
  through self-report, not wage records. Ensure
  adults are recorded properly.
• Not all wages show up in UI wage data. Seek
  supplemental data and document it.
• Just because a participant gets a job does not
  mean he/she should automatically be exited. To
  keep them active, continue providing services.
  Strategically plan your exits to ensure positive
  outcomes.

18
ENTERED EMPLOYMENT

• STRATEGIC EXITS

After client gets a job, continue contacting them
up to 90 days prior to making a decision to exit.
This ensure your placement counts positively in
the measures. Documentation required.
19
ENTERED EMPLOYMENT

• Consider designing an exit checklist for case
  managers. What circumstances make for an ideal
  exit?

20
EMPLOYMENT RETENTION

• PERFORMANCE GOAL

• Number of adults employed in the first, second
  and third quarters after exit

21
EMPLOYMENT RETENTION

• GOAL CALCULATION

• Adults employed in first, second, and third
  quarters
• ------------------------------- divided by
  ---------------------------------
• Adults Exited in the Quarter

22
EMPLOYMENT RETENTION

• WHOS INCLUDED
• REGARDLESS OF EMPLOYMENT STATUS AT
  PARTICIPATION
• Adults employed in the first quarter after exit
  (denominator)
• Adults employed in the first, second and third
  quarters after exit (numerator)

23
EMPLOYMENT RETENTION

• DATA SOURCES
• Wage data
• Supplemental data (Must be documented!)

24
EMPLOYMENT RETENTION

• EXCLUSIONS
• Institutionalized
• Health/Medical or Family Care
• Deceased
• Reservists Called to Active Duty
• Invalid or Missing Social Security Number

25
EMPLOYMENT RETENTION

• PERFORMANCE TIME LINE

26
EMPLOYMENT RETENTION

• SUPPLEMENTAL DATA (WIA)
• Go to the Term Screen (TM from the Main Menu)
• Select programs to update
• Page Down 3X

27
EMPLOYMENT RETENTION

• SUPPLEMENTAL DATA (WIA)

28
EMPLOYMENT RETENTION

• STRATEGIES FOR RETENTION
• Capacity for post-placement clients on your
  caseload?
• Always attempt to collect supplemental data.
  Dont wait for UI wage data and then plan to go
  after the negatives.
• Wage data over-rides supplemental data so dont
  hesitate to enter supplemental data.

29
EMPLOYMENT RETENTION

• STRATEGIES FOR RETENTION
• Sell the value of post-placement services from
  the beginning.
• Avoid telling the client theyve been exited.
• Dont just call for supplemental data. Offer
  services related to keeping the job, getting a
  promotion, asking for a raise, etc.

30
AVERAGE EARNINGS

• PERFORMANCE GOAL

• Average combined earnings in the second and third
  quarters after exit

31
AVERAGE EARNINGS

• GOAL CALCULATION

• Sum of earnings in the secondand third quarters
• ------------------------------- divided by
  ---------------------------------
• Adults exited in the quarter

32
AVERAGE EARNINGS

• WHOS INCLUDED
• Adult participants employed in the first, second,
  and third quarters after exit

33
AVERAGE EARNINGS

• WHOS EXCLUDED
• Persons who have no earnings in any of the 1st
  three quarters post-exit
• Institutionalized
• Health/Medical or Family Care
• Deceased
• Reservists Called to Active Duty
• Invalid or Missing Social Security Number

34
AVERAGE EARNINGS

• DATA SOURCES
• Wage Data

35
AVERAGE EARNINGS

• PERFORMANCE TIME LINE

36
WAGNER-PEYSER / ES

• ADULT MEASURES TIME LINES
• Entered Employment
• Employment Retention
• Average Earnings

37
WAGNER-PEYSER / ES

• WHOS COUNTED IN PERFORMANCE
• WORKFORCE CENTER CLIENTS become participants
  upon ES registration date - and having received a
  service.
• CONNECTING COLORADO CLIENTS become participants
  upon web registration.
• NOTE Joblink provides an LX service to fulfil
  the receives a service requirement for
  including this individual as a participant.

38
WAGNER-PEYSER / ES

• POINT OF EXIT
• After 90 days without a service (and no scheduled
  future services or planned gap in services) the
  client is exited from Joblink. The registration
  end date is automatically entered, which marks
  the date of last service. TEGL 17-05 pg 20
• Clients can also self-exit via the web.
• When appropriate, staff can also exit the client
  by entering an end date to the registration.

39
WAGNER-PEYSER / ES

• MANUAL TERMS SUPPLEMENTAL DATA
• Go to the Applicant screen (AP).
• Hit ltF8gt to view the Services Screen.
• Find the ES registration in question.
• Hit ltEntergt, then ltF9gt to edit the registration.
• As appropriate, enter the close date and any
  supplemental data.

40
WAGNER-PEYSER / ES

• MANUAL TERMS SUPPLEMENTAL DATA

41
WAGNER-PEYSER / ES

• Co-ENROLLMENT IMPACT ON PERFORMANCE
• The date of ES (soft) exit may be delayed when
  participants are co-enrolled in TAA, NEG or WIA.
• Coordination of shared outcomes.
• TAA, NEG, and WIA services are ongoing.

42
Ways To Positively Impact WP Performance

• Make good and appropriate referrals to WIA.
• Work closely with WIA prior to enrollment and
  post enrollment.
• Do follow-up on special programs (Veterans,
  Re-Employment, etc.)
• Enter supplemental data when it is presented by
  the customer.

43
WAGNER-PEYSER / ES

• GSJH Youth
• Governors Summer Job Hunt participants are
  reported in the Wagner-Peyser Adult measures.

44
PERFORMANCE REPORTS

• MENU OPTIONS

45
PERFORMANCE REPORTS

• SETTING YOUR PARAMETERS

46
PERFORMANCE REPORTS

• OUTPUTS (Aggregate, WHO Lists, Errors)

47
PERFORMANCE REPORTS

• AGGREGATE REPORTS

Program Year Based Standards
Actual Standard Met Date
Range ____________________________________________
_________________________________ Total
Participants 151
N/A YTD Carry In
52 N/A YTD New
99 N/A
YTD Total Exiters 104
N/A YTD Neutral
0 N/A
YTD Perf Exiters 104
N/A YTD
Wage Record Based Standards
Latest Wage Data03/31/2007
Actual Standard
Met Date Range ____________________________
_________________________________________________
Total Exiters 101
N/A 10/01/2005-09/30/2006 Neutral
4 N/A ""
"" Perf Exiters 97
N/A "" "" Entered Employment
Rate 92.54 85.00 Y ""
"" Total Retention Exiters 82
N/A 04/01/2005-03/31/2006 Neutral
5 N/A ""
"" Perf Exiters 77
N/A "" "" Retention
Rate 94.44 85.00 Y
"" "" Average Earnings 10491.32
10500.00 N "" ""

48
PERFORMANCE REPORTS

• WHO REPORTS

A B C D
E F G H I J K L M

Part Exit Yth DC Yth LN
EE Ex EE/P Ret Ex Retain Earn SSN
Name Telephone Agent Pre-qtrs Reg
Date Term Date N D N D
N D N D ----------------------
--------------------------------------------------
--------------------------------------------------
------------------- MZZGPPQDP
--4321 SWC_ 12/16/2005
02/24/2006 . . . . P .
Y D . P . Y D . OZDFYOZDY
--1967 SWC_ 12/22/2006
05/18/2007 N DPRYPZFDP --2357
SWC_ 11/22/2004 06/30/2005 .
. . . . . N .
. ZRMOPQGPD --3596 SWC_
03/27/2006 03/16/2007 C P
OMDFYQRDG --6445 SWC_
02/28/2006 07/27/2006 C . P . .
. P . E . . . FOPZPMZDR
--8366 SWC_
08/07/2006 N QMOROYPDM
--0000 SWC_ 07/28/2006
N . . . . .
. . . PFOYPQFDM
--1032 SWC_ 05/26/2005
08/25/2005
P Y D S GQZOPZMDZ
--9381 SWC_ 05/11/2005
11/09/2005 . . . . P .
E . P . Y D . PRZZPFFDY
--6281 SWC_ 11/28/2004
12/12/2005 P
E P Y D DYGPMYDDF
--1963 SWC_ 01/23/2006
05/23/2006 . P . . . P .
Y D . . . YFFGQPMOF
--0000 SWC_ 06/10/2005
12/28/2005 P
Y D P Y D GYFGPDYDM
--9436 SWC_ 04/26/2005
08/02/2005 . . . . .
. P . Y D . MMQMPGYFM
--1056 SWC_ 01/24/2006
06/13/2006 P P
Y D RGOZMFZDD --1738 SWC_
07/31/2006 N . .
. . . . . .
49
PERFORMANCE REPORTS

• 9002 REPORT

50
PERFORMANCE REPORTS

• V200 REPORT

51
CONTACT INFORMATION

• DeAnna.Schneider_at_state.co.us
• 303.318.8922
• www.e-colorado.org
• (visit the Common Measures team room)