Parliamentary Meetings

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ParliamentaryMeetings
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PARLIAMENTARY PROCEDURE-ITS PURPOSE AND USE

• By Forest Newcomb

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Parliament

• Parliamentary law is a system of maintaining
  order in organizations.

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Parliament

• Respect for law is a basic characteristic of
  democratic government.

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Parliament

• This respect is clearly shown by a willingness to
  practice an orderly method of procedure in
  organizations.

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GENERAL PRINCIPLES OF PARLIAMENTARY PROCEDURE
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Parliamentary Terms
By Will Chadwick P-3/4 October 31, 2006
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Introduction

• Parliamentary terms are terms that are
• used in a parliament system. They each
• have a definition which will be given in the
• following slides.

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Addressing the Chair
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Agenda
Adjourn
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Announcing the Vote
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Ballot(s)
Caucus
Chair
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Committee of the Whole
Convene

Germane
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Having the floor

• If someone was to have the floor, this
• would mean that they were the one
• speaking or presenting.

In Order
Correct according to the rules of parliamentary
procedures. Pertains to either the agenda, or
anything about the meeting.
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Main Motion

• A new subject that was brought to the
• attention of the assembly, which requires
• their attention.

Majority
Referring to more than half of the assembled
assembly
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A STANDARD AGENDA

• By Josh Hamilton

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Call Ot Order

• ing the meeting.

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Reading And Approvl Of Minutes
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Reports of officers and standing committees
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Reports of Ad Hoc Committees
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Unfinished Business
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New Business

• Then start taking about they are the new
  information.

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Announcements H. Adjourments
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Transacting Businessat a Meeting

• By John Rex Bellosillo

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A Quorum
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Obtaining the Floor
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Introducing Business (making Motions)
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Seconding a Motion
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Debate
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Amendments
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Voting
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Announcing a Vote
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Adjournment
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Summary of steps in handling a motion.
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1

• A member rises and addresses the presiding
  officer.

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2

• The presiding officer recognizes the member.

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• The member states the motion.

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• Another member seconds the motion.

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• The presiding officer restates the motion, thus
  placing it before the assembly for consideration.

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• The assembly may discuss the motion if it is
  debatable and amend the motion if it is
  amendable.

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• The presiding officer takes the vote.

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• The presiding officer announces the result.

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Conclusion

• A member rises and addresses the presiding
  officer.
• Presiding officer recognizes the member.
• The member states the motion.
• Another member seconds the motion.
• Presiding officer restates the motion, thus
  placing it before the assembly for consideration.
  
• Assembly may discuss the motion if debatable and
  amend the motion if amendable.
• Presiding officer takes the vote.
• Presiding officer announces the result.

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Privileged Motions
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Subsidiary Motions
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Main motion
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Motions That Bring Up A Question Again
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Incidental Motions
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Precedence of Motions

• Jesse Hudak

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Motions

• The rules of the U.S. House of Representatives
  require those favoring the motion to indicate
  their preference by saying together aye, and
  those opposing it to say together no. If the
  presiding officer is in doubt as to the result of
  the voice vote, or at the request of any member,
  a so-called division, or standing, vote is in
  orderthat is, a vote whereby those in favor of
  and those opposed to the proposition are
  alternately asked to stand and be counted.

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Motions (cont.)

• Privileged and subsidiary motions have the
  highest status and are arranged in an explicit
  order of precedence. Privileged motions come
  first in the order of precedence and among
  themselves have the following ranking
• Adjourn
• Recess
• Raise a question of privilege
• Call for the orders of the day. Subsidiary
  motions follow in the order of precedence and
  have the following ranking among themselves
• lay on the table
• previous question
• limit or extend debate
• postpone to a certain time
• refer to a committee
• amend
• postpone indefinitely

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Incidental motions

• Incidental motions are not ranked in the formal
  order of precedence. Since they arise out of--are
  "incidental" to--some other pending question, the
  incidental motions are decided as they arise. An
  incidental motion would be out of order, however,
  if it were not legitimately related to the
  business at hand.

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Citations
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Other Rules Governing The Consideration of Motions

• By
• Keene McCully

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The Table Summaries

• Not-
• All motions need to be recognized.
• All are amendable or debatable.
• Some-
• Dont require a permit or vote.

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Motions

• -Name of Motion
• -Requires Recognition?
• -Requires a Second?
• -Debatable?
• -Amendable?
• -Vote Required?
• -May Be Reconsidered?

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Privileged Motions (1)

• 1. Adjourn yes yes no no majority no
• 2. Recess yes yes no yes majority no
• 3. Raise a question of privilege no no no no
  (--) no
• 4. Call for the orders of the day - no no no no
  2/3(2) no

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Subsidiary Motions (1)

• 5. Lay on the table - yes yes no no majority no
• 6. Previous question - yes yes no no 2/3 yes
• 7. Limit or extend debate - yes yes no yes 2/3
  yes
• 8. Postpone to a certain time - yes yes yes yes
  majority yes
• 9. Refer to a committee - yes yes yes yes
  majority yes
• 10. Amend - yes yes yes yes majority yes
• 11. Postpone indefinitely - yes yes yes no
  majority aff.(3)

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The s next to the name

• Note 1 In order of precedence.
• Note 2 Must be enforced on the demand of one
  member unless it is set aside by a two-thirds
  vote.
• Note 3 0nly an affirmative vote may be
  reconsidered.
• Note 4 The motion to reconsider is debatable
  only if the motion to be reconsidered is itself
  debatable.
• Note 5 Requires either a simple majority (with
  prior notice), or a two-thirds vote, or a
  majority of the entire membership.
• Note 6 0nly a negative vote may be reconsidered.

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Cities Used

• "Parliamentary Procedures At a Glance." Chico-
  Student Activities Office. 28 Oct. 1999. 1 Nov.
  2006 lthttp//www.csuchico.edu/sac/parliament.html
  IXgt.
• Vancil, David. "Pariamentary Motions- Quick
  Reference." 1 Nov. 2006 lthttp//facultycouncil.col
  ostate.edu/files/ParliamentaryMotionsQuickReferenc
  e.pdfgt.

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Roberts Rules of Order
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Some History

• First edition was made in 1876

• Made by a U.S. Major

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Why Was it Made?

• As a method of conduct that would
• A) Maintain control
• B) Be accepted
• C) Stop arguments

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So what is it?

• It is a book in which the procedures for all
  kinds of business meetings are detailed.

• Some of the different procedures or rules are
• There is one person (usually the one who calls
  the meeting) in power of the speakers.
• No more than one person speaking at a time
• To make requests and other similar actions, one
  must motion for it.
• Etc.

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Citations

• "Robert's Rules of Order". Wikipedia. October 31,
  2006 lthttp//en.wikipedia.org/wiki/Roberts_rules_o
  f_ordergt.

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Tips on Parliamentary Procedures
By Kyle J. Marshall VI
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Tips

• Have a secretary to record transactions
• Issues regarding a member should be discussed
  privately
• Questions shouldn't be postponed longer than
  the next meeting
• Absences should not be accounted in votes
• Sustain order

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Parliamentary Procedures

• Committees

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What Are Committees?
Small Informal Two Types Presiding Officer
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Informal

• Recognition?
• Decision Making?
• Motions?

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Two Types Of
Committees
Standing VS Special
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XII. ELECTIONS

• By John Pierce

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Introduction

• Businesses tend to either use their own way of
  doing things, or use the basic Parliamentary
  Procedures.

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Nominations

• Nominations can be submitted from the chair,
  floor, a committee, or by write-in ballot.

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Closing Nominations

• Nominations can be closed by the chair when there
  are no more nominations to be made, or they may
  be closed by a two-thirds majority vote.

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Voting

• Voting is normally done by voice, roll call, or
  ballot.
• When there is only one candidate, voting may be
  done by an acclamation

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Citations

• "Parliamentary Procedures at a Glance". Bell
  Memorial Union 213. 10/31/06 lthttp//www.csuchico.
  edu/sac/parliament.htmlXIIgt.