Purchasers Showcase 2005 Suggestions for Successful Bidding

1
Purchasers Showcase 2005Suggestions for
Successful Bidding

• February 2005

2
Agenda

• Introductions
• Tips for successful bidding
• The debriefing process
• Summary - question answer period

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Introductions

• Wayne Mack - Public Works and Government Services
  Canada
• Glenn Deck - Saskatchewan Property Management
  Corporation

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Tips for successful bidding Tip 1

• SUBMIT YOUR BID ON TIME
• -Late bids - date, time and location
• We do not accept late bids
• -Delayed bid (PWGSC only)

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Tips for successful bidding Tip 2

• Address all mandatory criteria
• This is a show stopper - mandatory means mandatory

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Tips for successful bidding Tip 3

• Fully address all rated requirements
• May not be a show stopper but the quality of the
  response will determine your standing in the
  competition

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Tips for successful bidding Tip 4

• Follow the requested format
• Bidding with a different format will make it more
  difficult for evaluators
• There is a risk the evaluator will not find
  pertinent information if it is not where they
  expect to find it

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Tips for successful bidding Tip 5

• Accepting the stated terms and conditions
• Normally bidders must accept the terms and
  conditions detailed in the tender

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Tips for successful bidding Tip 6

• Check your pricing
• Unit price prevails where there is an error

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Tips for successful bidding Tip 7

• Changing your bid after closing
• Your bid is irrevocable once the competition
  closes

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Tips for successful bidding Tip 8

• Never make assumptions if you have a question,
  seek clarification
• The best advice is to make no assumptions
• If you have a question - ask it

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Tips for successful bidding Tip 9

• Provide detailed information
• We can only evaluate what has been submitted.
  Even if we are familiar with your company we will
  only rate your proposal on what has been submitted

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Tips for successful bidding Tip 10

• Review the evaluation criteria and selection
  method
• Look to the solicitation document to determine
  how your bid will be evaluated

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Tips for successful bidding Tip 11

• Know your client have market presence
• -Meet with clients on a regular basis
• -Keep your client information current
• -Request a meeting to discuss the RFP
• -Ask for any additional background information
• -Do research on the web

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Tips for successful bidding Tip 12

• Check MERX and SaskTenders.ca daily
• -We rarely use source lists so it is your
  responsibility to monitor our tender activity
• -Keep current with your department contacts
• www.merx.com
• www.SaskTenders.ca
• www.contractscanada.gc.ca

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Debriefing Process

• The first step is to ask for one
• Obtain your strengths and weaknesses
• Ask questions
• Make it a positive experience
• Learn from the experience
• SPMC/PWGSC Our processes

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Summary

• Read the document carefully
• Follow all instructions
• If you have a question ask it

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Questions

• We would be pleased to discuss issues you have or
  answer any questions you have
• Wayne Mack - [phone]
• Glenn Deck - [phone]
• THANK YOU FOR YOUR INTEREST