Virtual Incident Procurement System

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Virtual Incident Procurement System
USDA Forest Service Acquisition Management
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Presentation Outline

• What is VIPR?
• Virtual Incident PRocurement (VIPR) System
• EaTIS Pilot
• Incident Business Solutions (IBS)
• Why is VIPR important?
• VIPR Capabilities
• Benefits of VIPR
• Timeline

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VIPR Virtual Incident PRocurement
CO
Vendor
Dispatcher
Inter-Agency Dispatch (ROSS)

• VIPR Web-based Solution
• FAR Based
• PMA for Expanded E-Gov
• A-123 Compliant
• OIG Compliant

Inspector
FS Financial Systems
DOI Financial Systems
Evaluator
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EaTIS Pilot
IVV held to analyze system before deployment to
national level
Equipment and Training Inventory (EaTIS) system
developed in-house
IVV Recommendation The prototype is unsuitable
for national deployment. The application should
be re-developed.
Rolled out as a pilot in 2006 to Regions 1, 5, 6
for limited equipment
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Incident Business Solutions (IBS)
Data is front-loaded for use by downstream
systems without re-entry.
Vendor
CO
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VIPR Capabilities

• Vendors submit competitive quotes online
• Calculates Best Value on 1000s of pieces of
  equipment
• Generates Best Value priority table for Dispatch
• Allows cost-effective source selection
• Manages solicitations, quotes, awards
• Online access to equipment and training records
• Tracks equipment inspections
• Maintains vendor past performance
• Serves as system of record
• Historical information
• Report capable

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Benefits of VIPR
Manual 4.1 m/year AQM staffing 2.5
m/year Payments staffing Automated
0.7 m/year- AQM staffing 1.2 m/year
Payments staffing Estimated Cost
Avoidance 4.7 million/yr
VIPR
System is on par with other Incident Business Systems I-Suite, ABS/IBDB, ROSS
Results in standardization and auditable payment processes Reduces interest costs Faster payments Reduces need for temporary work force augmentation Helps maintain a clean, unqualified opinion
Completed system will be a work force multiplier reasonable to do with current workflow and workforce
ABS Continuation of frontloading aviation contracts into ABS is seamless enhanced to feed all incident contracts
Aviation contracting process can be enhanced for E-Solicitations E-management Vendor data input
Compliant with OIG recommendations
Timeframe is within commitment to OIG
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Timeline
FY07
FY09
FY08
Active Project FY07
Active FY09
Active Project FY08
Maintenance
VIPR Project

• National Deployment in Nov 08
• Fully operational for 2009 Fire Season
• Schedule coordinates with training opportunities
  between Fire Seasons
• Schedule allows time for business process change
  preparation

Fire Season
Fire Season March - Oct
Fire Season
Fire Seasons
Business Changes Phase-in
Manual Processes EaTIS Pilot Regions Only and
All Aviation
Automated Process VIPR Nationwide