The Second Year Group Project

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The Second Year Group Project

• Presentations

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Introduction

• One of the group project tasks is to prepare and
  deliver a verbal presentation
• This lecture explains what is required and gives
  some useful tips on
• Preparing a good presentation
• Delivering a good presentation
• Handling nerves
• Common mistakes

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Background

• The aim of the presentation is to
• Allow you to give an overview of your project to
  staff and other students
• Give you some useful experience in preparing and
  delivering a presentation
• Teach you some of the tricks of the trade

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Requirements

• Each group prepares one presentation, which is
  usually delivered by one person, the best speaker
  in the group
• Length 10 mins 5 mins for questions
• Dress formal

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Assessment

• 10 of the final group project mark
• The presentation is assessed, NOT the project
• All group members receive the same mark

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Presentation Sessions

• Date Friday 6th May, 9.30am 330pm
• Two venues (A1 and B53, to be confirmed, will
  email confirmation) with sessions running in
  parallel
• Final schedule will be published 2 weeks before
  the presentation day

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Presentation Sessions

• Each session
• 1-1.5 hours, 4-6 talks per session
• you MUST attend the whole of your session
• Assessment
• There will be 3 or 4 members of staff marking you
• You should check the web pages at
• http//www.cs.nott.ac.uk/qiu/Teaching/2004/G52GRP
  /G52GRPHandbook.htm

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Content

• The presentation should include
• A description of the problem given
• An overview of the application developed
• Some reflective remarks on the project

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Content

• NOTE
• Dont cover every feature of your application,
  just the interesting and important ones
• Avoid implementation details unless they are
  particularly interesting or novel
• Live software demos are very risky

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Visual Aids

• The presentation should be given using
• Microsoft Powerpoint
• Prepare a backup, in the server, in a Floppy, a
  memory stick or a CD, etc., just in case

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Preparing a Presentation

• Aim it at the target audience!
• Here is a simple structure for preparing a
  presentation
• Brainstorm the content of the talk
• Select the material to be used
• Order the material properly
• Draft slides on paper
• Revise drafts many times
• Prepare the actual slides
• NOTE
• For a 10 minute talk, prepare about 5-8 slides

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Preparing Slides

• Here are some tips for preparing good slides
• Use colour

• Introduction
• Point 1
• Point 2
• Point 3

• Introduction
• Point 1
• Point 2
• Point 3

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Preparing Slides (2)

• Use pictures and diagrams

Summary Blah blah blah blah
Summary
Blah blah
?
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Preparing Slides (3)

• Dont put too much onto each slide

Step 2 Blah blah blah blah

• Step 2
• Blah blah blah blah
• Blah blah blah blah
• Blah blah blah blah

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Preparing Slides (4)

• Write large avoid long sentences

Step 2
Step 2 Design it Implement it Try it Fix it
Blah blah blah blah
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Explaining Well

• Useful tips for explaining things well during a
  presentation
• Signpost the structure/direction of the talk
• Im going to talk about Firstly
• Frame the beginning/end of each section
• So that ends Now lets look at
• Summarise the key points
• The main point again is
• Link sections together
• This naturally leads us onto

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Talking Well

• Some tips for delivering a professional and
  entertaining presentation
• Point at the screen, not the slide
• Dont reveal slides line at a time
• Dont read from a prepared script
• Talk slowly and clearly
• Use simple language and short sentences
• Make eye contact with the audience
• Vary the tone of your voice
• Be enthusiastic and confident

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Handling Nerves

• Some tips for handling nerves when delivering a
  presentation
• (Familiarise yourself with the room and the
  equipment before the talk)
• Memorise your first few sentences
• Carefully plan your introduction to each slide
• Write out a complete transcript, but dont look
  at it during the talk
• Practice the talk a few times

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Common Mistakes

• Saying too much too quickly
• Assuming too much knowledge
• Not providing a summary
• Not stressing the key points
• Not linking sections together
• Not organising material clearly
• Poor visual aids

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Open Day

• Date Wednesday 4th May, 10am-4pm
• Set up from 10am
• Open Day from 12pm
• Venue A32
• Aim
• to present and promote your project to other
  members of the school in the form of a trade
  stand
• Using
• live demonstrations, posters, flyers

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Open Day - Equipment

• You will be provided with
• an area in A32 where you can set up your stand
• one or more machines to use in A32
• OR a welcome desk machine in A32 from which you
  can guide interested parties up to the project
  lab for a demonstration
• TSG will email you regarding requesting equipment
  for the Open Day

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Open Day - Marking

• Marking
• members of staff will circulate and mark stands
• stands will be marked on their overall quality
  and professionalism
• the open day counts for 10 of your overall mark
• Dress is formal

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Summary

• Presentations
• Requirements
• Assessment
• Content
• Preparing your presentation
• Delivering your presentation
• Handling nerves
• Common mistakes
• Open Day
• Format
• Marking