Capacity Building Funding

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Capacity Building Funding

• Hawaii Community Foundation (HCF) will lead and
  administer the grant making process
• Funding is to be used to ________ ______
  ___________ of the organization to deliver on its
  mission, not to actually deliver the service.

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What is Capacity Building?

• Wide range of _______________, _____________, and
  ___________ that nonprofits need in order to be
  effective
• Blends of _______ ____________, _______
  ___________, and a persistent focus on
  ___________ ___________
• Six components of organizational capacity (Paul
  Connolly and Carol Lukas)

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Connolly, Paul and Carol Lukas. Strengthening
Nonprofit Performance A Funders Guide to
Capacity Building. St. Paul, MN Wilder
Publishing Center, 2002.
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Capacity Building Projects

• Some examples of capacity building projects are

• Developing technology to track clients or donors
• Fundraising plans
• Financial management systems

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Important Dates

• Applications distributed and reviewed today
• Funding Requests mailed or delivered to HCF by
  May 1, 2006 (early submittals gladly accepted)
• Notification of Funding by June 30, 2006
• Funds must be spent by February 15, 2007

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Capacity Building Funding Request Packet

• Cover Sheet
• Signature Sheet
• Executive Summary
• Funding Request Narrative
• Project Workplan, Budget, Budget Narrative
• Certification of Review of Federal Guidelines
• Capacity Building Action Plan (developed
  w/HACBED)
• Consultant Workplan qualifications statement
• IRS 501(c)(3) determination letter

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Cover Sheet

• Name of Organization- Organization that will
  actually receive the funds, unless using a fiscal
  sponsor
• Contact Person- Person who will be able to answer
  questions about the capacity building project

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Review Criteria

• Does the organization have a thoughtful strategy
  for strengthening a particular capacity? Is the
  plan timely?

• Is there a good fit between the HACBED-developed
  organizational assessment and this capacity
  building project?

• Is the project likely to build sustainable
  capacity within the organization? Is the
  organization likely to be in a better position to
  deliver more effective services when the project
  is completed?

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Review Criteria (Continued)

• Is there demonstrated leadership and solid
  commitment from the governing body of the
  organization?

• Are the people involved in the capacity building
  project knowledgeable and likely to contribute to
  its success?

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Review Criteria (Continued)

• Does the organization have a plan for determining
  whether their capacity building project made a
  difference in their service delivery?

• Does the work plan make sense? Are tasks
  sufficiently thought through?

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Review Criteria (Continued)

• Does the budget align with the work plan? Are
  costs allowable and reasonable?

• If you have received HCF funds previously, are
  your final reports current?

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Size of Grants

• Maximum grant amount is 30,000 per organization
• Total amount available for grantmaking is
  484,007
• For non-501(c)(3) organizations, HCF may consider
  grant requests for up to 5,000.
• (For requests more than 5,000, please contact
  us)

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Request Narrative 1

• 1 Provide a brief description of your
  organization. Describe the current service
  project or program of the organization. What
  does the organization hope to achieve in your
  community?

• What do you do and why?
• Who do you serve and how are they helped by your
  program?

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Narrative 1 Example

• Our organization, located in Kapaa, has over
  200 members and has been in existence for 15
  years. We provide meals twice a week to the
  homeless at the beach park. We hope to make a
  difference in the lives of these people and help
  them get back on their feet.

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Narrative- 2

• 2 Describe the capacity building project for
  which you are requesting support. How do you
  expect this project will build (a) organizational
  capacity and/or (b) service capacity?

• How do you think you can get better (more
  efficient, expand, etc.) at what you do?
• What specifically do you need funding for at this
  time to get there?
• RC 1 Does the organization have a thoughtful
  strategy for strengthening a particular
  strategy?
• RC 3 Is the project likely to build sustainable
  capacity within the organization? Is the
  organization likely to be in a better position
  to deliver more effective services when the
  project is completed?

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Narrative 2 Example

• We would like to purchase a computer and a
  software program that will allow us to develop a
  database to better track our food inventory and
  track volunteers at our kitchen
• This will

Improve our organizational capacity by allowing
us to make sure we have volunteers trained and
scheduled to work when we need them. Allow us to
begin to develop our volunteers as donors and
track their giving. Improve our service capacity
because we will be able to purchase food in a
more timely manner and avoid waste.
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Small Group Practice

• Select a capacity building project idea from the
  handout list
• Discuss the project idea in your group
• Try to answer these questions

• How will this project build org. capacity?
• How will this project build or make better
  service or program capacity?

• Round robin report out to the large group

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Narrative 3

• 3 How does this project fit into the overall
  social ministry or mission of the organization?
• Is the project core to the organization?
• Is this a part of a larger strategy?
• RC 2 Is there a good fit between the capacity
  building strategy and where the organization
  wants to go in the future?

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Narrative 3 Example

• Our organization clearly feels that part of our
  ministry is serving those less fortunate.
• As part of a retreat in 2001, the Social Ministry
  Council decided that the homeless are a part of
  our community and providing for their needs is
  one of our goals.
• While our minister is very supportive of this
  program, most of the actual work will be done by
  the volunteer head of Social Ministry.

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Narrative 4

• 4 How will the organizations leadership and/or
  governing body be involved in tracking this
  project?
• At what level is the organization committed to
  this project?
• How will key leadership know what is going on?
• RC 4 Is there demonstrated leadership and solid
  commitment from the governing body of the
  organization?

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Narrative 4 Example

• The head of social ministry/program director
  meets with the minister every month to keep her
  informed about the progress of the program.
• The Social Ministry has committed 2,000 each
  month for purchasing the food for this program.
• A Board committee has been established to help
  develop the scope of work and interview the
  technology consultant.

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Narrative 5

• RC 5 List the people that will be involved in
  the implementation of the project.

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Narrative 5 Example
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Narrative 6

• 6 We are interested in how you will measure the
  success of this capacity building project. By
  the February, what would be different about your
  organization if you accomplished your workplan?
• Describe the specific changes that can reasonably
  be expected to occur by February?
• RC 7 Does the workplan make sense? Are tasks
  sufficiently thought through?
• RC 1 Is the plan timely?

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Narrative 6 Example

• We will have a computer system and software
  established to track all aspects of our food
  programs (food inventory, volunteers, numbers of
  homeless served/meals served, locations)?
• Staff or volunteers will be trained in inputting
  the data.
• We will be positioned to begin to track this
  information in 2007?

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Project Timeline
 
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Timeline Examples
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Project Budget
Neighbor island organizations need to include a
budget for (2) Fellows to attend 4 day long
Fellows Trainings on Oahu (on line 3.1). Travel
budget should include air travel for 2 fellows
and ground transportation to and from training in
July, Sept., Nov., Jan.
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Budget Example
July 2006 February 2007
Total
16,890.00
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Budget Narrative/Justification

• 3. Supplies Amount Requested__________
• Description
• Justification
• 4. Equipment Amount Requested__________
• Description
• Justification
• 5. Training Amount Requested__________
• Description
• Justification
• 6. Contractual Amount Requested__________
• Description
• Justification
• 7. Travel Amount Requested__________
• Description
• Justification
• 8. Other Amount Requested__________
• Description
• Justification

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Budget Narrative Example

• 3. Travel Amount Requested 1,680.00
• Cost of project related travel
• Justification For each trip, show the total
  number of traveler(s), travel destination, and
  the duration of the trip
• 1,600.00 Roundtrips for 2 Fellows to attend 4
  Fellows Trainings in Honolulu
• 80.00 Taxi fair to attend 4 Fellows
  Trainings in Honolulu
• 4.   Equipment Amount Requested __________
• Property worth over 5,000, and that has a useful
  life of more than one year
• Justification For each type of equipment
  requested, provide a description of the
  equipment, the cost per unit, the number of
  units, the total cost, and a plan for use on the
  project
• 5. Supplies Amount Requested 8,250.00
• Costs of all tangible personal property other
  than that included under the equipment category
• Justification Specify general categories of
  supplies and goods except for those that belong
  under other categories such as equipment,
  supplies, etc
• 2,800.00 Computer (1 _at_ 2800.00 ea.) -
• 550.00 Scanners (1 _at_ 550 ea)
• 2,900.00 Scales (2 _at_ 1450.00 ea.)
• 2,000.00 Software

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Budget Narrative Example

• 6. Contractual Amount Requested 7,740.00
• Costs of all contracts for services and goods
  except for those that belong under other
  categories such as equipment and supplies.
• Justification Specify type of work to be
  performed and their cost. Show computations and
  provide other information that supports the
  amount requested.
• 3,500.00 Technology Consultant
• 3,000.00 2-Day training conducted by
  Technology Consultant
• 1,240.00 Travel for Technology Consultant Four
  trips to island (2) one-day, (2) two-day trips
• 4 Roundtrips from Honolulu (180.00 / Roundtrip
  720.00)
• 2 nights accommodations (125 / night
  250.00)
• 6 car rental days (45.00 / day 270.00)
• 7. Training Amount Requested 100.00
• Costs of all training and training related costs,
  including space and equipment rental, printing
  and copying, etc.
• For each training event, specify the person(s)
  being trained, their role in the project, and the
  outcome of the training. Specify general
  categories of training related expenses and their
  costs
• 100.00 Room rental (2 _at_ 50 ea.)
• 8. Other Amount Requested __________
• Enter the total of all other costs except for
  those that belong under other categories such as
  training, supplies, and equipment (may include
  insurance, food, non-contractual professional
  services i.e. space and equipment rentals,
  printing and copying
• Specify general categories and their costs. Show
  computations and provide other information that
  supports the amount requested.

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Federal Guidelines

• Federal Certification of Review
• Examples of how to separate religious activities

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Certification of Review

• Certification of review and understanding of
  document entitled
• Guidance to Faith-based and Community
  Organizations
• on Partnering with the Federal Government
• The Undersigned certifies that
• (1)      I, as an official responsible for
  carrying out the activities supported by Federal
  funds at the organization listed below, have
  read the document entitles "Guidance to
  Faith-Based and Community Organizations on
  Partnering with the Federal Government."
• (2)      I, as an official responsible for
  carrying out the activities supported by Federal
  funds at the organization listed below, agree
  not to use grant funds for unauthorized
  purposes, including inherently religious
  activities.
• _________________________________
• Signature
• _________________________________
• Print Name
• _________________________________
• Name of Organization

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Separation of Religious Activity

• Federal Funds cannot be used to support religious
  activity.
• Activities funded with this capacity building
  request must be separated in time and location
  from any religious activity.

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How to Submit Request

• Funding Requests may be sent electronically via
  email postmarked or hand-delivered by May 1,
  2006
• Requests will be accepted only at the Honolulu
  office of the Hawaii Community Foundation.
  Requests will not be accepted at HCF neighbor
  island offices
• If submitting electronically, email to
  mwemyss_at_hcf-hawaii.org
• Hand written, typed, and electronic Funding
  Requests will be accepted.
• Faxed Funding Requests will not be accepted.

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Funding Request Timeline

• Applications distributed and reviewed today
• Funding Requests mailed or delivered to HCF
  Honolulu by May 1, 2006
• Notification of Funding by June 30, 2006
• Funds must be spent by February 15, 2007