PROJECT MANAGEMENT

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PROJECT MANAGEMENT

• PROJECT METHOD OVERVIEW
• Version 1.0
• Issued 31.05.2006

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Training Objectives

• A High Level Overview of NWCEs Project
  Management Methodology

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What is a Project?

• a management environment that is created for
  the purpose of delivering one or more business
  products according to a specified Business Case
  (PRINCE2)
• Characteristics
• Finite
• Business Case Must Exist
• Deliver Something Products
• Not Business as Usual
• Created Management Environment

No Two Projects Are Exactly The Same
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What is a Programme?

• A collection of projects that together achieve a
  beneficial change for an organisation.

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Typical Differences between Programmes and
Projects
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Why Project Management?
75 of Projects Fail

• Research conducted on behalf of the ODPM
  suggests that authorities suffer from
• lack of skills in project management
• no single defined method for project management
• initiative overload due to poor project
  management
• lack of capacity in project management
• lack of sponsorship at a senior level
• Capacity Building in Local Government
  Research on Capacity Building Needs

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PRINCE2
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PRINCE2
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PRINCE2 Processes
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PRINCE2 Start Up Process
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A Simplified Approach to Project Management

• Prince2 A Simplified Model
• Flexible
• Process Oriented
• Focus on Key Deliverables
• Provide Templates
• Practical Guidance
• Worked Examples

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A Simple Model
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How Does it Work?
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The Full Process Model
End Project Report
Full Business Case PID
Outline Business Case
Exception Report
Highlight Report
Issues Log
Risk Log
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The Project Management Toolkit

• 4.3    Risk Log (Stage 6)
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• Risk is a major factor to be considered during
  the management of any project. Project management
  must control and contain risks if a project is to
  stand a chance of being successful.
•  
• The risk log provides a repository of information
  about the project risks, their status, impact,
  evaluation and countermeasures. It will be a
  living document that will be revisited throughout
  the life of the project.
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• Inputs
• Outline Business Case
• Project Profile Risk Analysis Model
•  
• Process
• Complete the Risk Log Template by filling in any
  risks identified so far. A template including
  full instructions can be found on the TheLoop. A
  good place to start is to add in the high scoring
  risks identified in the initial risk analysis.
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• Responsibility
• Project Manager
•  
• Outputs
• Risk Log

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The Toolkit and Templates

• To access the toolkit and project management
  templates please visit the NWCE website. They
  can be found by visiting the following link
• www.nwce.gov.uk/projectmanagement

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Project Categories
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Starting a Project
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High Level Project Organisation
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Do We Have a Project?

• Is there a Business Case?
• How much will it cost?
• How long will it take?
• What risks are involved?
• Are the benefits worth the effort?

Go to next stage? ?
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Initiating a Project
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Full Business Case

• Business Case Drives The Project
• The Business Case Can Change Over Time
• Project With An Invalid Business Case Should Be
  Stopped
• Responsibility Board

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Whats Involved Exactly?

• WHAT? WHO? HOW? WHERE? WHEN?

• Objectives Scope
• Deliverables
• Approach
• Quality Controls
• Communications
• Project Plan

Run the Project? ?
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Coffee Break
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Directing a Project
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Various Project Interests
Project Board
Project Board is NOT a democracy! The
Executive/Owner is the decision maker, with
advice and commitments from the others.
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Project/Programme Board

• Making CRITICAL Decisions
• Authorising Project Stages
• Committing Resources
• Monitoring Progress
• Communication Support

RESPONSIBLE for SUCCESS!
MANAGEMENT BY EXCEPTION - MBE
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Management by Exception
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Management by Exception

• Authorising Project Stages
• Tolerances Time, Cost
• Change Control
• Highlight Reports
• Exception Reports
• End of Project Assessment

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Tolerances

• TIME
• COST
• QUALITY
• SCOPE
• BENEFITS
• RISK

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Managing a Project

• Planning
• WHTBD
• Managing
• Risks
• Issues
• Reporting
• Delivery
• Work
• Products

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Planning

• Design a Plan
• Define the Products
• Identify Activities
• Estimating
• Scheduling
• Analysing Risks
• Completing the Plan

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Product Based Planning

• Product Breakdown Structure
• Identify the products
• Group the products logically
• Product Descriptions
• Quality Attributes
• Product Flow Diagram
• Sequence

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Product Breakdown Structure
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Managing Risks, Issues and Changes

• RISK possible future impact
• ISSUE its already happened
• Basic Process
• Log
• Assess Impact Analysis
• Assign Ownership Action
• Monitor Report
• CHANGES raised as issues

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Risk Analysis / Management

• EVALUATION
• Likelihood
• Impact

• RESPONSES
• Prevention
• Reduction
• Transference
• Contingency
• Acceptance

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Change Control
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Project Reporting
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Highlight Reports

• RED/AMBER/GREEN
• Overall Project Status
• Budget Status
• Schedule Status
• Products Completed
• Actual Problems (Issues)
• Potential Problems (Risks)
• Forward Plan

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Managing Delivery
Authorise a Work Package
Assess Progress
Accept a Work Package
PROJECT MANAGER
MBE
Accept a Work Package
Execute a Work Package
Deliver a Work Package
TEAM MANAGER
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Work Packages

• Mini-Projects
• Focus on Deliverables / Products
• Approach
• Resources Required
• Time, Cost, Effort
• Quality Controls
• Authorisation Approval

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Product Descriptions

• Purpose
• Composition
• Derivation
• Format
• Who will produce it?
• Quality criteria and checks

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Closing a Project
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Closing a Project

• Has everything been delivered?
• Is there anything left to do?
• How well did the project perform?
• What could we have done better?
• When will benefits accrue?

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The End!