NA1 Execution Plan Fabrizio Gagliardi Project Director

1
NA1 Execution Plan Fabrizio GagliardiProject
Director
Cork Conference, 22nd April 2004
www.eu-egee.org
EGEE is a project funded by the European Union
under contract IST-2003-508833
2
Contents

• NA1
• Objectives of the activity
• Deliverables and milestones
• Reporting flow / interactions
• Project office staff
• Tasks and products
• Status of current NA1 tasks,and steps for the
  first 3 months
• Risk Analysis
• NA5
• Staffing overview
• eIRG - meeting and outcome

3
Objectives of the activity

• NA1 - Management
• Management and administration of the project
• Relationship with the EU Commission
• Partners
• CERN based (all other partners present for audit
  certificates only)

4
NA1 deliverables and milestones(year 1)
5
NA1 Project Office staff

• The Project Office is now composed of the
  following personnel
• Fabrizio Gagliardi - Project Director
• Bob Jones Technical Director and Deputy project
  director
• Anna Cook - Project Secretary
• Kristina Gunne Administrative Assistant
• Severine Bergerot - Financial administrator
• Karin Burghauser - Administrator (60)
• Pierrette Colaci - Administrator (50)
• Marie-Laure Bourgeois-Schutz Web administrator
  until September 2004
• Leticia Martignon Dissemination/PR
• Rosy Mondardini moves to general CERN PR office
  which will offer back-office support
• Marc-Elian Begin will join the project office on
  May 1st in dissemination
• CERN will provide general legal and
  administrative support (auditing, reporting etc.)

6
NA1 tasks and products

• Overall project management and administration
• Quarterly and period reports
• Cost claims, EU payments, deliverables management
  etc.
• Periodic EU reviews
• Relations with the EU and preparation for future
  call(s)
• Dissemination and Public Relations activity
• In collaboration with NA2
• Overall technical management
• Control and monitoring of deliverables and
  milestones
• Coordination with LCG
• Organization of the following project boards
• External Advisory Committee - Meets twice per
  year (at project conferences)
• Project Executive Board - Meets weekly with
  extended meetings once per quarter
• Project Management Board - Meets once per month
• Project Collaboration Board - Meets twice per
  year (at project conferences)
• Project Administration Board - Meets once per
  quarter

7
Status of Current NA1 tasks, and steps for the
first 3 months

• The CA signature process is complete, with the
  exception of the parties non-signatory to the
  contract (due end of April)
• All A forms for the contract are received and the
  contract will be signed this week by the EU -
  confirmed
• Administrative and management structures are in
  place
• Reporting relations to new CERN management are
  underway
• Steps for the first three months
• Handle the advance payment
• Prepare Q1 report
• Prepare the GAP deliverable
• Coordinate the reporting process with all partners

8
NA1Risk analysis

• Late signature of contract delaying start date
  Done
• Late hiring start the hiring process before the
  project start date General status looks very
  good to be checked with PEB
• Non-delivery of deliverables Use PEB to do
  regular checks on advance of work
• Poor quality deliverables rejected by the EU Use
  internal review procedure to ensure good quality
  deliverables moderator/reviewer activities
  defined for all deliverables in first quarter
• Non-delivery of PPT tool foresee backup manual
  procedure for handling QRs and periodic reports
• Non-availability of NA1 personnel (absence,
  illness etc.) ensure sufficient overlap so
  someone else in NA1 can complete necessary tasks
  task matrix defined in NA1 execution plan
• Late payment of cost claims Ensure correctness
  of cost claims before sending to EU
• There is no contingency in the financial plan for
  the project. NA 1 must coordinate, within the
  limits of the CA, the resolution of any
  difficulties arising

9
NA5 Dublin 3rd eInfrastructure event

• Dublin, 15 April 2004 First Steps
  http//www.einfrastructures.org/
  http//www.heanet.ie/einfrastructures/
• Objectives
• Create more awareness on the eInfrastructure
  initiative and involve other important actors
  currently missing from earlier initiatives.
• Discuss next steps and actions in the context of
  a policy and administrative framework in Europe
  that would cross technological, administrative
  and national domains.
• Intensively discuss policies at the funding,
  sharing and user levels.
• Discuss a concrete policy proposal relating to
  grid authentication and a way forward for grid
  authorization policies.
• Discuss better links and synergies between Europe
  and other regions (e.g. US, Japan) that are
  engaging in similar activities.
• In these ways facilitate and support the next
  meeting of the eInfrastructure Reflection Group.

10
NA5 eIRG Meeting White paper

• Dublin, 16 April 2004 / http//www.heanet.ie/einfr
  astructures/
• 2nd version of the White Paper
• http//www.heanet.ie/einfrastructures/White_Paper_
  version_5.5.pdf
• 1. Background eInfrastructure (Updated)
• 2. The eIRG terms of reference (New - As defined
  in the Rome meeting)
• 3. The white paper scope (updated)
• 4. Use Model (updated)
• 5. Current practices and achievements
  (significantly new material now focus on AA(A))
• 6. Policy Framework (empty in Rome first draft
  policies)

11
NA5 2nd eIRG Meeting conclusions

• Decisions for immediate action have been taken
• The eIRG notes the timely operation of the
  EUGridPMA in conjunction with the TACAR CA
  Repository and it expresses its satisfaction for
  a European initiative that serves eScience Grid
  projects.
• The eIRG endorses the principle of the EUGridPMA
  and TACAR. The eIRG welcomes this development
  which positions Europe in the forefront of Grid
  and eScience interoperability. The eIRG strongly
  encourages the EUGridPMA/TACAR to continue their
  valuable work and recommends that they be
  supported by the relevant EU/national projects
  and agencies.

12
NA5 2nd eIRG Meeting conclusions

• Subsequent actions to
• Enable federated solutions, decoupling local
  authentication procedures at a user's origin
  organization from local authorisation
• Formulate policies for Authorisation
• Allow privacy preservation
• Start working out policies towards accounting
  and resource sharing
• Work towards a first version of an Acceptable Use
  Policy document
• The above activities have to be supplemented by
  the creation and continuous update of a registry
  of European ICT resources and policies for
  e-Science and beyond, and the promotion of
  international collaboration on resource sharing
  policy aspects
• User communities

13
NA5 Summary - Action points

• Experience so far
• Internal presidency committees very active and
  busy (although transparent)!
• External preparation committee chaired by
  presidency needs NA5 support
• Keeping international relations persistent across
  EU presidencies (in coordination with the EC)
• White paper editorial board needs NA5 support
• Resources policy repository needs to be updated
  by national international projects
  coordination by NA5
• Relation with EGEE NA5
• eIRG virtual project office funded
• Support group editorial board partly funded by
  EGEE NA5
• Repository coordinate input from eIRG members
  on resources policies
• Administrative support to the
• committee preparing the eInfrastructures / eIRG
  meetings
• CDS/EDMS maintenance, conference call agendas -
  minutes, etc.
• rapporteur activities
• Senior Presidency representative acting as
  rapporteur
• Collaboration with projects through appropriate
  channels
• On a case-by-case basis (DEISA, DILIGENT?, GN2,
  GRIDCC?, SEE-GRID)

14
NA5 Action points (II)

• All to provide contact persons for NA5 to the
  EGEE PO
• mailto project-eu-egee-po_at_cern.ch