Fulton County Schools SAP Processes

1
Fulton County Schools SAP Processes Position
Control Management Process Flow New
Conversion Positions School Based Personnel
1
3
2
5
6
4
9
7
8
-Staffing Process- The Staffing Process Begins.

• The process begins with a REQUESTOR needing a new
  position or to convert a position in Organization
  Management (OM) for staffing purposes.
• The REQUESTOR begins to complete the FORM by
  completing the following sections Requestor
  Information and Position Information.
• If the position is a New Position, the REQUESTOR
  sends the FORM to their Area Superintendent for
  APPROVAL.
• If the position is a Conversion Position,
  proceed to step 5 step 4 is not required.
• 4. APPROVALS should be based on whether the
  request is valid or not.
• If APPROVED by the Area Superintendent (where
  necessary), the FORM will be sent to BUDGET
  SERVICES for APPROVAL to confirm whether funding
  is available or not.
• If APPROVED by BUDGET SERVICES, the FORM will be
  sent to the HR Staffing Director for APPROVAL to
  validate the position has appropriate attributes.
• If APPROVED by the HR Staffing Director, the FORM
  is sent to (OM) to EXECUTE the new position
  creation or conversion position functions.
• The New/Conversion Position is available for
  staffing and the (OM ) Position Control Section
  of the FORM is completed.
• The STAFFING PROCESS can begin because the
  position is available for staffing.
• If the request is REJECTED at any phase of the
  process, please notify all APPROVERS and the
  REQUESTER which have approved the position to
  date.

2
Fulton County Schools SAP Processes Position
Control Management Process Flow Convert
Position Non School Based Personnel
1
-REQUESTOR- A position needs to be converted in
Organization Management.

• FORM
• Non- School Based Convert Position
• (Complete the Requestor Information Position
  Information Sections.)

2
Cabinet Member Approval (See Approval Section)
3
Executive Cabinet Member Approval (See Approval
Section)
4
All approvals are forwarded to HR Organization
Management (OM) to execute the convert position
function.
HR Staffing Director Approval (See Approval
Section)
Budget Services Approval (See Approval Section)
5
6
8
7
Converted Position is executed in OM. .

• The process begins with a REQUESTOR needing to
  convert a position in Organization Management
  (OM).
• The REQUESTOR begins to complete the FORM by
  completing the following sections Requestor
  Information and Position Information.
• The REQUESTOR sends the FORM to their Cabinet
  Member for APPROVAL. APPROVALS should be based
  on whether the request is valid or not.
• If APPROVED by the Cabinet Member, the FORM will
  be sent to the Executive Cabinet Member for
  APPROVAL . APPROVALS should be based on whether
  the request is valid or not.
• If APPROVED by the Executive Cabinet Member, the
  FORM will be sent to BUDGET SERVICES for APPROVAL
  to confirm whether funding is available or not.
• If APPROVED by BUDGET SERVICES, the FORM will be
  sent to the HR Staffing Director for APPROVAL to
  validate the position has appropriate attributes.
• If APPROVED by the HR Staffing Director, the FORM
  is sent to (OM) to EXECUTE the convert position
  function in SAP Org. the (OM ) Position Control
  Section of the FORM is completed.
• The Converted Position has been executed in SAP
  Org..
• If the request is REJECTED at any phase of the
  process, please notify all APPROVERS and the
  REQUESTER which have approved the position to
  date.

3
Fulton County Schools SAP Processes Position
Control Management Process Flow New Position
Non School Based Personnel
1
2
3
4
5
6
7
8

• The process begins with a REQUESTOR needing a new
  position in Organization Management (OM) for
  staffing purposes.
• The REQUESTOR begins to complete the FORM by
  completing the following sections Requestor
  Information and Position Information.
• The REQUESTOR sends the FORM to their Executive
  Cabinet Member for APPROVAL. APPROVALS should be
  based on whether the request is valid or not.
• If APPROVED by the Executive Cabinet Member, the
  FORM will be sent to BUDGET SERVICES for APPROVAL
  to confirm whether funding is available or not.
• If APPROVED by BUDGET SERVICES, the FORM will be
  sent to the HR Staffing Director for APPROVAL to
  validate the position has appropriate attributes.
• If APPROVED by the HR Staffing Director, the FORM
  is sent to (OM) to EXECUTE the new position
  creation.
• The New Position is available for staffing and
  the (OM ) Position Control Section of the FORM is
  completed.
• The STAFFING PROCESS can begin because the New
  Position is available for staffing.
• If the request is REJECTED at any phase of the
  process, please notify all APPROVERS and the
  REQUESTER which have approved the position to
  date.