SitePublisher Agency Rollout Strategy

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SitePublisherAgency Rollout Strategy
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TeamSite Today
TeamSite Today
92 parent sites 46,000 pages 273,000 files
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SitePublisher Benefits

• WYSIWYG canvas
• Drag-and-drop assembly
• Point-and-click, in-context editing
• Dynamic content
• Component flexibility
• Improved navigation

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Same page
Less time
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Project Goals

• SitePublisher for all
• Encourage new content
• Enhance look
• Faster look-n-feel updates
• Increase flexibility
• Easier external integration
• Bulk page transformation
• Turn off TeamSite content

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SitePublisher Status
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Pilot - Agencies Enabled
Why isnt SitePublisher being leveraged?
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Pilot - Beyond Enablement

• Start page migrations September 1
• Smallest pilot sites to largest
• All pilot agencies in process by Oct 31

In parallel when possible
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Pilot Active Engagement

• Weekly individualized meetings
• Site assessment
• Prioritize parent child site migrations

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Pilot - Manual Page Migrations
Requires up-front template conversion

• 5 minutes per page
• ODVA 20 hours
• ODOT 377 hours

Spend development cycles on the old or the new?
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Pilot - Auto Page Migrations

• No out of box tool available
• Need in-house solution
• Conversion scripting
• Entire mini-sites at once

Consider one-size-fits-all custom component?
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Pilot Content Management
Is this change acceptable?
TeamSite Template
SitePublisher Component Editor
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Pilot Completion

• Require all pages to be migrated?
• Require legacy content management?
• Integrate v4 look-n-feel?
• Review lessons learned

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Rollout - New Agencies

• Start adding new agencies in November
• All agencies in process by June

Enable migrate individually, or enable all and
then focus on content?
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Rollout Active Engagement

• Weekly individualized meetings
• Site assessment
• Prioritize minisite migrations

Recycle pilot process
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Rollout In Progress

• Enable SitePublisher for parent site
• Free to create new SitePub content
• Migrate legacy content
• Implement redirects

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Rollout - Training

• DASHRSD classes
• August 20th webinar component demo

Create on-demand recorded iLearn lessons?
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Rollout Board Input

• Prioritizing agencies
• Decisions about v2 sites
• Component request process vetting
• Development during rollout

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Plan - Manage As Project

• Move past troubleshooting
• Start conversations
• Create schedule
• Organize communications support
• Progress reporting

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Plan - Communication Resources

• SPOC e-mail list
• TSUG e-mail list meetings
• E-gov Board e-mail list
• E-gov Board Web site
• GovSpace

Create a SitePublisher User Group e-mail list?
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Plan Communication Process

• Status reports
• Attend meetings with SPOCs
• Attend E-Gov Board meetings
• Announce changes/releases/updates

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Completion

• All new content in SitePublisher
• All legacy pages moved
• v4 applied or in progress
• Components completed