Brainstorming Purchasing Compliance

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Brainstorming Purchasing Compliance
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Agenda
Challenges Changes Policies Communication
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Challenges
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Challenges

• Textbook software, e-versions of textbooks, and
  associated web applications
• Software applications and operating systems
• Web-based information and applications
• Video and multimedia products
• Telecommunications products
• Self-contained, closed products (copy and fax
  machines, kiosks, printers)

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Textbook Laws

• Textbooks must meet all requirements of the
  Kentucky Textbook Accessibility Act.
• Additional applications, or other supplementary
  materials purchased with the textbook should also
  be accessible if used in the classroom.

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Textbook Issues

• Textbook publishers do not provide e-text
  versions of their books for purchase at the
  bookstore.
• E-texts that are provided are sometimes not
  accessible, for instance locked PDFs that contain
  no text.
• Supplementary applications or other materials
  provided are not accessible (on-line
  applications, videos, etc.)
• Students must wait for books to be scanned by
  OSID.

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Choose Applications Wisely!

• Vendor must provide informational checklist of
  usability and accessibility for any product.
• Vendor must sign off on a penalty for
  non-compliance and/or inaccurate reporting, and
  provide a time schedule for repair.

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Web-based Info/Applications

• Web interfaces must meet basic university
  requirements for accessibility and usability by
  persons with disabilities.
• Healthy You at EKU
• EKUsports.com
• Blackboard
• Banner
• EKU Bookstore
• etc.

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Videos, DVDs, Podcasts, Tutorials

• Video and multimedia products must have captions
  or transcripts with visual description provided.
• E-text must be provided for any additional
  workbooks, study sheets, tests, etc.
• EKU provides quick transcription services for
  legacy audiovisual products when necessary for
  class use and no alternative format is available.

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Changes
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Why now?

• Assistive Technology has improved. More
  individuals with disabilities are online, taking
  classes, and in the workforce
• Freedom Initiative Act with DOJ visits
• Kentucky laws are relatively recent (2000-2006)
• Some current applications are inaccessible to
  students and employees, and we cannot provide
  accommodations easily

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Changes in the Laws
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Kentucky Accessible Textbook Act

• 164.477 Kentucky Postsecondary Textbook
  Accessibility Act
• A publisher will provide textbooks in electronic
  format within 15 days of request (at no cost)
• Electronic format will be XML, DAISY/NISO or
  another format mutually agreed upon
• Documentation of student disability will be
  provided to the publisher
• CPE can create a state repository

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Kentucky Accessible Textbook Act

• Effective July 12, 2006
• History Amended 2006 Ky. Acts ch. 211, sec. 105,
  effective July 12, 2006. Created 2003.

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Kentucky Accessible Information Technology
Statute 

• Effective, interactive control and use of
  technology can be achieved by alternative and non
  visual means.
• The technology, networks, software, and data
  collection should be compatible with existing
  systems.
• University communications should be accessible to
  all.

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Kentucky Accessible Information Technology
Statute 

• Information technology purchased prior to July
  14, 2000 shall be brought into compliance when
  the covered entity upgrades or replaces the
  existing equipment or software. Nothing in KRS
  61.980 to 61.988 shall be construed or
  interpreted to require the replacement or upgrade
  of existing equipment or software.

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KRS 61.980 to 61.988 - KY Accessible Information
Technology Statute 

• Effective July 14, 2000
• History Created 2000 Ky. Acts ch. 536, sec. 36,
  effective July 14, 2000.

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Policies
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Suggested EKU Policy

• Due to Federal, State, and EKU requirements,
  purchase of any of the items below requires
  verification from the vendor the product is
  accessible to employees and students with
  disabilities
• Software applications and operating systems
• Web based information and applications
• Video and multimedia products
• Textbook software, e-versions of textbooks, and
  associated web applications
• Telecommunications products
• Self-contained, closed products

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Recommendations Software purchases

• The following language (or similar) should be
  included in bids, contracts, descriptions of
  work, amendments, renewals and related
  boilerplate and template documents
• As required by Kentucky KRS 61.980-61.988, all
  information technology, including electronic
  information, software, systems, and equipment,
  developed or provided under this contract must
  comply with the applicable requirements of the
  Kentucky Accessible Information Technology
  Statute.

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Recommendations Textbook purchases

• The following language (or similar) should be
  included in purchase orders for textbooks
• As required by 164.477 Kentucky Postsecondary
  Textbook Accessibility Act, all textbooks must be
  available in electronic format, fully accessible
  for use by students and faculty with
  disabilities. Any supplemental electronic
  materials or applications must also be
  accessible.

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Suggested Vendor Activities

• Fill out the VPAT Voluntary Product
  Accessibility Template
• Form developed to help government vendors meet
  508 requirements
• VPAT in Microsoft Word

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Suggested Vendor Questions

• Does any of your testing involve people with
  disabilities?
• Which assistive technologies have you tested your
  product with?
• In the web client(s), is there the ability to
  customize the user interface configurations?
• Is your online documentation accessible (tagged
  PDF, well-structured HTML, captioned video or
  animation, etc.)?
• What other processes do you use to verify
  usability for people with disabilities?
• What is your timeline for repairing accessibility
  issues?

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Communication
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Employee Awareness

• Purchasing department
• Individual department purchases

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Faculty Awareness

• Faculty class purchases
• Student Textbook purchases

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Vendor Awareness

• Letters
• Contract amendments
• Require statements from vendors that they have
  verified accessibility by proper testing, and
  that they have procedures in place for timely
  repairs to their products.

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If you have an suggestions, please contact
Teresa.Belluscio_at_eku.edu or Parker.Owens_at_eku.edu
or post on http//ekupurchasing.ning.com. This
slide show and links to documents, posters, and
other resources are available at
http//www.accessibility.eku.edu/purchasing
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