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Webbased electronic tendering in construction

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CIPFA Audit Conference, 17-9-09. Web-based electronic ... Positive feed back has been received from Contractors who benefit from a free-phone helpdesk. ... – PowerPoint PPT presentation

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Title: Webbased electronic tendering in construction


1
Web-based electronic tendering in construction
  • Joe Martin, Executive Director
  • David Perestrelo, Technical Consultant
  • BCIS

2
  • RICS
  • BCIS Building Cost Information Service
  • RICS eTendering

3
Definition
  • Tendering is selecting a contractor and setting a
    price
  • Tendering requires the exchange of lots of
    information and lots of documents

4
e-tendering in Construction
  • All of which
  • is prepared in
  • electronic format

5
e-tendering questionnaire survey of practice
  • In February 2009, BCIS conducted an e-tendering
    Survey in conjunction with the RICS
  • Web survey invitations were successfully
    delivered to 4669 UK partner/director
  • A total of 369 members, 7.9, responded
  • responses represented 4406 staff
  • respondents we responsible for organising 9342 UK
    tenders

6
e-tendering questionnaire survey of practice
Table 2. Formats for distribution of tender
documents
7
e-tendering questionnaire survey of practice
Table 3. Means of distribution of electronic
documents
8
RICS E-tendering Guidance Note
  • Tender Methodology
  • Technology
  • Security
  • tendering Procedure
  • Preparation checklist
  • Preliminary enquiry
  • tender documents
  • Time for tendering

9
RICS E-tendering Guidance Note
  • Advantages
  • Security/Audit
  • Single source
  • Version control
  • Legal certainty
  • Disadvantages
  • Costs
  • Technological requirements

10
Requirements for RICS eTendering
  • A tendering system not a document management
    system
  • Conform to UK and EC public sector procurement
    rules
  • Secure
  • Easy to use ie designed for construction
    professionals not IT professionals
  • Pay-per-tender
  • Free to contractors (tenderers)

11
  • BravoSolution is a leading international
    provider of Supply Management, delivered through
    software, professional services and category
    expertise, with a mission to generate value by
    supporting its clients in the improvement of
    procurement processes.
  • Founded in June 2000, BravoSolution delivers
    valuable results to its numerous customers
    worldwide through its offices in China, France,
    Italy, Mexico, Spain, the UK and the US.

12
(No Transcript)
13
  • BravoSolution are OGC framework supplier for
    e-sourcing for the UK public sector

14
Overview of the RICS eTendering Workflow
RICS eTendering
  • Create a tender online.
  • Publish the tender to contractors
  • Communicate with tenderers during tender period.
  • Monitor tenderer activity.
  • Modify the tender requirements if required.

15
Overview of the RICS eTendering Workflow (contd.)
RICS eTendering
  • Open and evaluate tenderer responses.
  • Award or progress the tender.
  • Report on the tender.
  • Archive the completed tender
  • Note PQQ and ITT processes are the same

16
Benefits of RICS eTendering
  • Speed of production of tender is very often a
    lot quicker than a whole day printing and
    photocopying documents, as is the case for
    traditional tendering.
  • Value for money - 500 per tender is
    substantially cheaper than a junior and
    surveyors time copying and checking documents as
    well as the additional postage/courier costs.
  • Easy to use the system does not require the
    user to be an expert in computer programmes. It
    is easy to use and follow for both Contractors
    and buyers. Positive feed back has been received
    from Contractors who benefit from a free-phone
    helpdesk.

17
Benefits of RICS eTendering
  • Clear audit trail the system enables the buyer
    to post all documents to Contractors on the
    portal including tender amendments and
    correspondence via the messaging system. Buyers
    can see if and when Contractors have accessed the
    site and downloaded documents.
  • Remote access the system provides freedom to
    work off site. The only system requirements are
    internet access, so the tender can be managed
    from anywhere with internet access.
  • Lack of paper the system removes the need for
    large volumes of paperwork which is in line with
    many Company environmental policies.

18
RICS eTendering
Demonstration of tender process on RICS eTendering
19
RICS eTendering
  • Where to find out more
  • www.ricsetendering.com
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