Tender Writing – Understanding the Tendering Process

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WELCOME TO RED TAPE BUSTERS
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Tender Writing Understanding the Tendering
Process
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Tender Writing Understanding the Tendering
Process
The skilled tender writer will have an excellent
understanding of the tendering process and the
tender writing task. While responding to
tenders isnt rocket science or brain surgery
there are very significant skills required and
the quality tender writer will really understand
how the tender process works, how tenders are
assessed and what pitch is required to get
their tender over the line. Today we will
discuss the tendering process and issues that you
need to be aware of in preparing great tenders.
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Tender Writing Understanding the Tendering
Process

• Council/Government/Corporate Requirements
• Obviously before a tender is released the entity
  releasing the tender has to have identified a
  need and has to have decided on exactly what
  services/products they need and they obviously
  have pre-determined a budget for the cost they
  are willing to pay for the good/services.
• So obviously then price will be an important
  consideration no matter what they say in their
  general blurb about price only being one
  consideration it is a very very important
  consideration.

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Tender Writing Understanding the Tendering
Process

• Advertising
• Once the offering entity has decided on the
  good/services they want and the budget they have
  to pay for the services, then they will need to
  work out how to buy these services.
• Do they have overarching policies/legislation
  that require them to go to tender which is
  generally the situation with Government or
  Council related entities? Corporate/commercial
  entities are not restricted by these constraints
  and can either go to tender if they feel this is
  the best way to get the services/price they want
  or do they just go direct to market.

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Tender Writing Understanding the Tendering
Process

• Advertising
• If they decide to go to tender then obviously
  the tender is released to the public or industry
  and the tender is advertised on the entities
  website, via social media, on tender specific
  websites.
• So you have to be aware of where these tenders
  are advertised and keep an eye out for tenders
  that might suit your needs.

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Tender Writing Understanding the Tendering
Process

• Document Cache
• When an entity releases a tender to the
  public/industry/selected entities there is
  usually a large cache of documents that comprise
  the tender documentation. These can comprise the
  tender specifications, tender response form,
  tender definitions, example of the contract to be
  offered/signed if successful, pricing spreadsheet
  etc etc.
• The main documents to concentrate on are the
  tender specifications and the response form. The
  rest of the documents are generally to be read
  for general interest.

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Tender Writing Understanding the Tendering
Process

• Response Requirements
• In responding to tenders there will be very
  specific requirements outlined generally in the
  tender specifications document of how they want
  the tender response ie what font/format, what
  supporting documents, what can and cant be
  included, what attachments can be submitted, how
  the tender is to be lodged hard copy, disc,
  hand delivered, online etc and the closing date
  for responses to be received.
• The quality tender writer will ensure they meet
  the requirements of the tender EXACTLY!

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Tender Writing Understanding the Tendering
Process

• Assessment
• The offering entity will convene an assessment
  panel to assess the tender responses. Firstly
  they will want to identify those tenders that do
  not comply with the specific requirements set out
  in the tender specifications document.
• So if in the tender writing process you didnt
  use the correct font, lodge it correctly, meet
  the submission deadline etc etc then your tender
  will immediately end up on the no chance pile.

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Tender Writing Understanding the Tendering
Process

• Assessment
• Once the number of responses are down to a
  manageable level then the panel will focus on the
  price being offered, the quality, the experience,
  the value adding, point of difference, strengths
  of the responding company/organisation, the
  supporting WHS systems and processes in the
  responding business/organisation, the innovation
  etc.

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Tender Writing Understanding the Tendering
Process

• Assessment
• There are many considerations for the assessment
  panel but as mentioned price is important and at
  Red Tape Busters we really focus on the issues
  just mentioned.
• As highly skilled and experienced tender writers
  we need to pitch our client and their
  business/organisation as being totally different
  to the competition different but way better.
  Our successes certainly suggest we have the
  tender writing process down to a fine art.

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Tender Writing Understanding the Tendering
Process
Contact us at Red Tape Busters -
http//www.redtapebusters.com/ should you require
more information about this article or if you
require specialist grant or tender writing
experience to help your organisation or business
win grant funding or achieve successes with
tenders.
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Tender Writing Understanding the Tendering
Process

• We are specialists in providing the following
  services-
• Lobbying
• Tender Writing
• Grant Writing
• Resumes/Job Applications
• Organisational/Business Development.

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Tender Writing Understanding the Tendering
Process
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Contact Us

• Red Tape Busters Pty Ltd.
• ABN 39 094 823 417
• PO Box 3126
• WARNER QLD 4500
• Telephone [phone]
• Facsimile 07 3882 2066
• Email Address admin_at_redtapebusters.com.au

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