Vendor Invoicing

1
Vendor Invoicing

• MyFloridaMarketPlace supports electronic invoice
  reconciliation within Ariba Buyer (purchase
  order, receipt, and invoice are needed for
  payment process)
• Exception cases occur when the invoice and
  purchase order cannot be reconciled
• Purchase Order Flip - Vendor can select purchase
  order upon receipt and use the line items from
  the purchase order to create an invoice and
  submit electronically

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Vendor Invoicing

• Electronic Invoice Flipping
• The process by which the vendor looks up a
  Purchase Order and flips it into an Invoice to
  send to the Agency Account Manager,
  electronically
• An Optional Tool for Vendors to improve their
  Invoicing processes
• Can be done at anytime, from almost any computer
• Powered through the Ariba Supplier Network (ASN)
• By registering for MyFloridaMarketPlace, all
  state term contract vendors will use the ASN for
  receiving purchase orders and sending invoices
• You will login with your username and password
  (your user name and password will be emailed to
  you automatically)

3

• Login to Ariba Network
• Login - Enter your username and password that you
  created during vendor registration.

EXAMPLE
4

• Go to Inbox
• Review Review important information to all
  vendors.
• Inbox Click on the Inbox link to review new
  messages

EXAMPLE
5

• Review Purchase Orders
• Review Look at the orders sent to you by
  MyFloridaMarketPlace buyers
• Inbox Select an Order by clicking on the Order
  number

EXAMPLE
6

• Review Order Detail
• Review Confirm the PO information is correct.
• Generate Invoice Click the Generate Invoice
  link to create invoice

EXAMPLE
7

• Pick Invoice Type
• Select Click the Standard Invoice Link

EXAMPLE
8

• Quick Entry Form
• Complete Form Enter your Invoice Number and any
  other pertinent information. Invoice number is
  the only required field.
• Click Review Click the Review button to see the
  completed invoice.

EXAMPLE
9

• Quick Entry Form
• Confirm Review the invoice to confirm all
  information is correct
• Submit Click the Submit button to send this to
  the Agency Account Manager.

EXAMPLE