Chart of Accounts

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• Chart of Accounts

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What is a Chart of Accounts?

• A list of all accounts names and numbers
• Illustrates the Universitys organisational
  hierarchy in terms of numerical values
• Used to split revenue and expenses to allow
  reporting by different categories
• A means of categorising financial transactions

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Why change?

• To support the move from cash to accrual
  accounting
• To classify Revenue, Expenses, Assets,
  Liabilities in accordance with UTS Management
  Structure
• To ensure accurate reporting of the Universitys
  financial position
• Provide accurate analysis of Income Expenditure
  against budget

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General Definitions of Chart of Accounts
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General Definitions of Chart of Accounts
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What is the change?

• Today
• 2 Segments
• Cost Centre/Project
• Category
• From Jan 5
• 7 segments
• Cost Centre Project separated
• 6 Of 7 segments relate to the cost centre or
  organisation unit

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7 Segments of Chart of Accounts
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Company Segment
Consolidated 00 UTS 02 Insearch 03 accessUTS 04 A
usAid 05 UTS Childcare Inc 06 UTS
Union 07 Students Association 08 2SER-FM 09
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Organisation Unit Segment
Faculties
Business 100000 - 119999 DAB 120000 -
139999 Education 140000 - 159999 Engineering 16000
0 - 179999 FIT 180000 - 199999 HSS 200000 -
219999 Law 220000 - 239999 NMH 240000 -
259999 Science 260000 - 279999 IIS 280000 -
299999
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Organisation Unit Segment
Administration
VC 500000 - 519999 DVC 520000 -
539999 CFO 540000 - 579999 PVC (Teaching
Learning) 560000 - 579999 PVC (Research) 580000 -
599999 Executive Director (Org Supp) 600000 -
619999 Registrar 620000 639999 PVC
(International) 640000 - 659999 VP (Alumni
Development) 660000 679999
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Location Segment

• Total UTS 000
• Total Australia 100
• UTS (Default) 110
• Broadway 120
• Haymarket 130
• Kuring-gai 140
• Gore Hill 150
• Other NSW 190
• Total Overseas 500
• Malaysia 510
• Singapore 520
• China 530
• Indonesia 540
• Vietnam 550
• Other Overseas 590

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Activity Segment
Operating 0000000 - 0999999 - Short
Courses 0100000 - 0199999 - Special
Purpose 0200000 0299999 - Repairs
Maintenance 0300000 0399999 External
Research 1000000 - 1999999 Internal
Research 2000000 - 2999999 Scholarships 3000000 -
3999999 Prizes 4000000 - 4999999 Capital
Works 5000000 - 5999999
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Natural Account Segment
Balance Sheet Assets 10000 - 19999 Liabilities 2
0000 - 29999 Equity 30000 - 39999 Profit and
Loss Income 40000 - 59999 Expenses 60000 - 99999
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Future Segment

• Defaults

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Intercompany Segment

• Defaults

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Example
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DemoHelp me work out my new code!
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What does this mean for me?

• Use the new Chart of Accounts from 5 Jan
• 7 segments instead of 2
• Support tools located on FSU website
• Mapping tool
• Coding dictionary
• Payment request form will no longer be used use
  stamp or write the new code and details onto
  supplier invoice
• Use the new codes when sending mail and when you
  contact the switchboard for long distance calls

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Need Help?

• If you encounter a problem or simply have a
  question while coding, you should

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