Welcome to Research Orientation

1
Welcome to Research Orientation
and Induction 2009
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An Administrative Guide through UCC

• Purpose of Induction Programme
• Overview of two days
• Induction Packs
• Getting through The Red Tape
• Social Events and Making the Most of Your Time
  here

3
Schedule

Wednesday, October 7th 9.45 UCC Guide to
Administrative and Support Services
Michelle Nelson, Head of Graduate Studies
Office 10.30 Making the Transition The
Research Survival Guide! Professor
Alan Kelly, Dean of Graduate Studies 11.15
Meet and Greet Session with Tea/Coffee 11.35
Generic and Transferable Skills An Overview
Dr. David Ryan, Graduate School of
ACSSS 12.00 What I know now, that I wish I
knew then! Different Perspectives
Students and Supervisors Professor
John OHalloran and Student Panel
(opportunity to ask lots of questions!)
13.15 Lunch (served in Devere Hall)

4
Schedule cont.

• Wednesday, October 7th
• Afternoon sessions commence at 2.15pm sharp
• Science, Engineering and Food Science, Medicine
  Health stay in Devere Hall
• Arts, Celtic Studies and Social Sciences, River
  Room,
• Glucksman Gallery. Meet outside Student Centre at
  2.10
• Business Bearra Room, 2nd Floor, Student
  Centre
• Law free afternoon

5
Schedule cont.

Thursday, October 8th 9.15 10.30 Workshop
for International Research Students
(Venue River Room, Glucksman Gallery) 10.30
11.00 Getting Your Head Around Your Research
Experience Ms. Helen
Prendergast Tea/Coffee 11.30 12.30 An
Introduction to Teaching and Demonstrating
for Postgraduate Students
Dr. Bettie Higgs and Ms. Marian McCarthy 12.30
13.15 Transferable Skills in Context
Professor Alan Kelly and Ms.
Deirdre Parker Lunch-time exhibition of student
support offices 14.15 17.00 The Seven
Secrets of Highly Successful PhD
Students Hugh Kearns, Flinders
University


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And finally

and unwind by joining us in the Student Centre
for a glass of wine and some nibbles, followed by
a trip to The Bailey. Thursday Evening from 5pm
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Induction Pack

• Getting a PhD book
• Postgraduate Research Induction Kit
• IT Services for Students booklet
• Information on Life Matters Programme
• In at the Deep End starting to teach in Higher
  
• Education
• Irish Universities PhD Graduate Skills
• Handouts from all presentations
• Additional copies of induction packs are
  available from
• the Graduate Studies Office, West Wing

8
Getting through the Red Tape!

Apply through www.pac.ie (EU students) or
through International Education Office for
Non-EU students Applications are signed off by
supervisor, Head of Department/School and are
then sent to Faculty/College for final approval
Once this happens the letter of approval is
sent out by the GSO. Check carefully and keep in
a safe place - subject - no. of years and start
date (Oct, Jan, Apr) - supervisor(s) - advisor
(in case of Science PhDs) - full-time/part-time
- thesis topic Once this happens you can
register and collect your st. card

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Registration Requirements

• PhD Students
• Approved for a minimum of three/four years
  full-time, depending on the programme
• Students must be registered and pay fees each
  year until submission
• Masters Students
• - approved for a minimum of 1-2 years full-time.
• - students must pay a submission fee if they go
  outside this time

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Resources
Postgraduate Calendar http//www.ucc.ie/calendar/p
ostgraduate/ Guidelines for a Code of
Practice http//www.ucc.ie/en/graduatestudies/curr
ent/FormsandRegulations/ Dean of Graduate
Studies/Graduate Studies Office m.nelson_at_ucc.ie de
anofgraduatestudies_at_ucc.ie
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Keeping in Touch
Student email address that is how things get to
you! Even if you also have a staff email
address you can arrange to forward all mail from
your student account so you will only need to
check one address Information about on-line
registration, notifications about events,
generic skills modules, endnote training,
Caffeine and Connections will all be sent to
this account

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Student Services

• Accommodation Office
• Careers Service
• Chaplaincy
• Student Counselling and Development
• Disability Support Service
• Health Service
• International Education Office
• Ionad na Gaeilge Labhartha
• IT Services
• Library and Information Services
• Students Union

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UCCs Administrative Structure

• Administrative Support
• Graduate Studies Office
• Fees Grants Office
• Payroll Office
• International Education Office

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Graduate Studies Office
Submission of documentation Change of name
Changes to registration that require
Faculty/College approval e.g. Masters to PhD or
vice-versa, length of approval, extensions,
leave of absence, change of Supervisors, change
of thesis title Applications to register
submission only for Masters thesis Registratio
n of Taught Modules (Helen Buckley) Ongoing
registration (reminder by email) Thesis
submission Notification of events and The Write
Up
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Personal Worries

• Counselling and Development
• Student Health Service
• Chaplaincy
• Student Union
• Generic Skills training
• Networking Events Caffeine and
• Connections, Christmas Event

I am feeling incredibly lonely and isolated
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Academic Worries

Supervisor (or advisor) Peer Mentor (such as 3rd
or 4th year PhD student) Graduate Studies Office
(to discuss leave of absence or
withdrawals) Students Union Education
Officer College Graduate School
Aaargh this research lark isnt all
its cracked up to be. I dont feel I am getting
anywhere!
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Financial Worries

• Talk to your supervisor or Dept in the first
  instance
• Check with your local authority to see if you are
  eligible for a grant
• Talk to the Fees Office
• Consider taking a leave of absence

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Financial Worries

• Talk to your supervisor or Dept in the first
  instance
• Check with your local authority to see if you are
  eligible for a grant
• Talk to the Fees Office
• Consider taking a leave of absence

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What will we do for you?

• Keep you up-to-date with developments in Generic
  Skills Training, research etc
• Update the website to make it easier to find
  forms etc
• Dean of Graduate Studies working on policy
  issues on behalf of students
• Organise events throughout the year for research
  students
• Provide a listening ear!

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What can you do for us?

• Keep in touch keep us informed!
• Get your administrative business sorted early
• Come to us early if there is a problem or if you
  have a query
• Get involved !
• Let us know if you change address, get married,
  need a years sabbatical etc
• Give us feedback!!!

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Wake Up and Smell the Coffee

Caffeine and Connections
November 3rd 10am
Staff Restaurant
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Your Legacy to UCC
Tell Us Your Story Student Profiles for new
Study_at_UCC Website Photoshoot on October 13th and
20th Email m.nelson_at_ucc.ie for further
details Capture the Essence of UCC Photo
competition send in your high-res photos of
campus to m.nelson_at_ucc.ie before October 31st
2009 and be in with a chance to win an IPod!

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Questions