Submitting a Proposal for Analysis of Integrated Data

1
Submitting a Proposal for Analysis of Integrated
Data

• Anne Reither
• October 15, 2009

2
The Proposal Process

• Provides states (or multi-state projects) an
  opportunity to request customized analysis
  findings from the integrated data set
• Allows inclusion of state specific data
• Will occur twice a year
• Does not release data to states

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The Integrated Data Set

• Compiles de-identified data on all Medicaid
  Buy-In participants in MIG states
• Utilizes national data sources that are
  consistent across states
• Is developed on an annual basis, but includes
  historical data

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The Integrated Data Set Includes

• Medicaid enrollment, claims, and expenditures
• Medicaid Statistical Information System (MSIS)
  Files
• Medicaid Analytic eXtract (MAX) Files
• Medicare enrollment and claims from
• Medicare Enrollment Database (EDB)
• Medicare Claims Data
• quarterly, non-cumulative
• examples
• Dates of Medicare eligibility (EDB)
• Claim expenditures by type of service, Part A/B

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The Integrated Data Set Includes

• Social Security program participation, including
  type of disability for recipients or
  beneficiaries from the Ticket Research File (TRF)
• monthly, cumulative
• examples
• Type of disabling condition
• SSDI or SSI participation and benefit amounts
• Information on annualized earnings, but not raw
  earnings data, as reported from the Master
  Earnings File (MEF)
• annual, cumulative
• Wage, salary, and self-employment income as
  reported on W-2 forms

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Data Integration Process
Finder Files from States
National Finder File
EVS Validation
SSAs Ticket Research File (TRF)
 Medicare Files
 MSIS or MAX Files
SSAs Master Earnings File (MEF)
Buy-In Medicare Extract
Buy-In TRF Extract
Buy-In Medicaid Extract
Buy-In Earnings Extract
Integrated Individual-Level Analytical File
Aggregate Data Tables
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Data Limitations

• Lags in Data Availability
• Medicare Claims Data (6-9 months)
• Ticket Research File (1 year)
• Master Earnings File (1 year)
• Small Cell Size Restriction (25 observations)
• Limits sub-group analysis of earnings
• Aggregate data only can be transferred
• Missing Values for non-SSA Beneficiaries
• Primary disabling condition (cases not in TRF)

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Integrated Data Set Schedule

• April Finder files received by MPR
• Early summer data requests with finder file
  identifiers submitted to contributing agencies
  (CMS SSA)
• Late summer data received from contributing
  agencies
• Early fall data cleaning and analyses begin
• Winter Analysis results completed

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Restricted (Fall) Proposals

• Allow requests for analyses from the developed
  data set
• Are restricted to analyses that can be conducted
  using de-identified data
• Have a shorter turn around time because the data
  set is ready for analysis

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Full (Spring) Data Analysis Proposals

• Allow requests for analyses from the data set
  under development
• Can be more extensive, including
• Data from state data sets
• Analyses with identifiable sub-populations
• Variables from contributing data sets not
  currently in the integrated data
• Have a longer turn around time because the data
  set is not prepared

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Integrated Data Set Schedulewith Proposal
Submissions

• April Finder files received by MPR
• May Full proposal submissions
• Early summer data requests with finder file
  identifiers submitted to contributing agencies
  (CMS SSA)
• Late summer data received from contributing
  agencies
• Early fall data cleaning and analyses begin
• November Restricted proposal submissions
• Winter Analysis results complete

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Proposal Content Cover Materials

• State (or states) submitting the proposal
• Contact information for main contact (and each
  state contact for multi-state projects)
• Research question(s) to be addressed
• Short project abstract (400 words or less)
• Signature of MIG Director (or Directors for
  multi-state projects)

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Proposal Content Proposal Narrative

• 5 single-spaced pages maximum, including
• Description of analysis requested
• Description of larger project this analysis would
  inform
• Information about the intended application of the
  findings

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Proposal Content Analysis Information

• Anticipated size (N) for analysis population
• List of data elements from the integrated data
  set to include in analysis
• Table shell(s) in which results will be returned
  to the proposer (maximum of 10)

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Proposal Content Full (Spring) Proposals Only

• List and description of data elements to be
  submitted from state project(s)
• Contact information for state data submission
• List of data elements from the contributing data
  sets to include in analysis

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Additional Considerations for Proposals

• Analyses need to be limited to individuals
  identified in the finder files
• Analyses resulting in cell sizes of 25 or smaller
  will not be reported due to potential for
  indirect identification
• Requests for comparison to another state cannot
  be honored unless both states submit the proposal
  as a multi-state project
• States will be allowed one proposal per
  submission period
• Proposals can only request analyses in current
  period - no commitments can be made for time
  series or follow-up analyses in future submission
  periods

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Review Process

• MPR will screen proposals for completeness of
  information
• Complete proposals will be submitted to the
  Integrated Data Review (IDR) committee
• IDR committee will prioritize proposals for
  analysis
• MPR will determine how many analyses can be
  completed

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Review Criteria

• Objective of the study (30)
• Soundness of the technical design (25)
• Efficiency of the request (15)
• Application of the findings (20)
• Innovation (10)

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2009 Restricted (Fall) Proposal Submission
Schedule

• October 15 Conference call overview of proposal
  process
• October 30 Deadline for submitting questions
  for QA document
• November 6 Written response to submitted
  questions distributed to all states
• November 20 Proposals due to MPR
• approximately December 11 States notified of
  selection outcomes and tentative schedule for
  analysis

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RFP Availability and Proposal Submission

• RFP, proposal template, and supporting materials
  (list of elements in integrated data and links to
  contributing data source information) are posted
  in the Workspace section of the MIG-RATS website
  (www.mig-rats.org)
• Proposals will be submitted through the MIG-RATS
  website

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Integrated Data Review Committee Members

• Patty Kates (Illinois)
• Jean Hall (Kansas)
• Kathleen Thomas (North Carolina)
• Barry Delin (Wisconsin)
• state researcher TBD
• Su Liu (MPR)
• Bonnie ODay (MPR)
• Anne Reither (MIG-RATS)

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Additional Information

• For additional information, assistance with
  proposal development, or coordination with other
  states, please contact
• Anne Reither
• areither_at_gmail.com
• 435 757-9314
• Or see the MIG-RATS website
• www.mig-rats.org
• MIG-RATS Activities Integrated Data Access
• MIG-RATS Workspace Integrated Data Request
  Materials