Welcome to the

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Welcome to the Kyrene School District New
Employee Orientation Meeting
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• Introductions
• Please Introduce Yourself
• Position
• School/Department
• Prior experience

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• About Kyrene
• Celebrating 120 years of education!
• Founded in 1888
• 25 schools Casa Vida
• 18,000 students
• 2500 employees

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Kyrenes 3 Divisions

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Organizational Chart

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Kyrene Regional Model
Akimel A-al Altadena Estrella
Cerritos Lagos Monte Vista
Milenio Sierra Centennial Pueblo Colina M
ariposa Esperanza Mirada Lomas Paloma Man
itas Aprende KMS Brisas Ninos Cielo Nort
e Sureno Waggoner
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Human Resources Regional Specialists
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Payroll Contacts

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Technology Contacts
For basic questions contact your Ed Tech
rep.

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Kyrene Communications

• The Insider
• The Communicator
• Kyrene email
• Employee Associations

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This is the Kyrene homepage www.kyrene.org
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• Kyrene Email Access
• Microsoft Outlook
• Check email daily!
• First time log-in at work location
• Log-in Password first initial and last name
• Prompt to change password
• Access from home through Kyrene Website after
• first time log-in

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• iVisions Employee Portal
• Go to Kyrene Home Page
• Click Employment
• Click Internal Links
• Click iVisions Self-Service Portal
• Upper right hand click Login
• Input Kyrene Six Digit ID in User name and
  Password
• If you have difficulties logging in, please
  contact Technology Services at
  VisionsAdmin_at_kyrene.org

https//visions.kyrene.org/
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• Kronos Time Clock System
• All support staff employees and substitutes
  clock in and out using the Kronos Time Clock
• Employees clock in and out of work at a
• central location at their job site (including
  when
• they leave for lunch, if applicable)
• The time clock will auto calculate your work
• hours each week and will be electronically
• transferred to Kyrenes payroll system
• Employee is responsible for reconciling missing
  
• time each week

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Subfinder System
New school based employees must voice register
with SubFinder before they can record an absence.
Via the Internet
Via the Phone

• www.kyrene.org
• Click Employment
• Click Internal Links
• Click SubFinder WebConnect
• Logon with Last Name (all lower case) and
  Password (Password is your 6 digit employee id
  number)

• 866-311-8437
• Enter PIN,
• PIN is your 6 digit employee id number

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SubFinder Absence Reporting For School-Based
Staff

• All absences must be reported even if a sub is
  not needed
• All school-based personnel need to report their
  absences through SubFinder (not temporary
  employees)
• Absences should be reported as soon as
  possible. If less than 1 hour before job start
  time, please contact Sub Coordinator, Kathleen
  Jett at [phone]
• Only report your work hours. The system
  defaults to a full school day. If you are not a
  full time employee, specify your work hours.
• Absences must comply with Meet and Confer.
  Restricted day absences must be approved in
  writing and in advance.
• Support staff also must report absences through
  iVisions.
• Questions? Contact Kathleen Jett at x 4006 or
  kjett_at_kyrene.org

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Mandatory Trainings

• Federal and State laws require that school
  district employees be trained on topics related
  to their employment and on subjects related to
  working with students.  The Kyrene School
  District is pleased to offer this training online
  for you to access by computer.
• Mandatory training modules (Child Abuse
  Reporting Sexual Harassment Blood Borne
  Pathogens Bullying Threat to an Educational
  Institution Worker Safety Homeless Children
  and Heat Advisory)
• 5 to10 minutes to complete each module
• Complete all trainings annually
• Employee trainings accessed through iVisions

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Leave of Absence

• If absent more than five consecutive work days,
  regardless of whether or not you have accrued ACA
  or Vacation, you must contact HR regarding a
  Leave of Absence. If you have no ACA, you must
  complete a leave request so that you are not
  absent without leave.
• For information online Frequently Asked
  Questions (FAQs)
• To review and print the online Request for Leave
  Packet
• or call Kim Prina (4013) or Karla Izzett at
  (4007)

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Fair Labor Standards Act (FLSA)

• Federal law establishes minimum wage, child labor
  standards, overtime pay and record-keeping which
  requires the accurate recording of exact hours
  worked
• Exempt and non-exempt (hourly) differences
• Non-exempt employees are not allowed to donate
  their time
• No overtime / no comp time currently in practice
• (Support Staff Please see Meet Confer
  regarding break language)

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Sick Leave Bank

• All three employee groups offer a sick leave
  bank.
• For further information please contact your
  association representative
• Associations
• KEA Kyrene Educational Association (certified)
• KESPA Kyrene Education Support Personnel
  Association (support)
• KAC Kyrene Administrative Council
  (administrative)

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Support Staff Only Tuition Reimbursement and
Incentive Credits (for those employed by Kyrene
for at least 12 months and assigned to a
permanent position of at least 20 hours per week)

• Tuition reimbursement up to 2,500 per year for
  approved classes
• Incentive Credits (15 credits) per salary
  increase
• Please see Support Staff Meet and Confer
• Depending on budget capacity

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Certified Staff Professional Education Credit

• __________________________________________________
  _______
• Credits are submitted online via iVisions
• Must be submitted by February 15th
• See Meet and Confer for Education Credits
  criteria
• Depending on budget capacity

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BENEFIT ENROLLMENT PROCESS

• Benefit Information Packets
• Must log on to Employee iVisions Portal to enroll
• Must complete online new hire enrollment within
  31 days of first day of work to have benefits
• Medical Allowance 30 or more hours per week in
  eligible positions with medical plan election
• No medical coverage chosen No Allowance
• School site employees 20 benefit deductions, 12
  month employees 24 benefit deductions

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EMPLOYEE BENEFITS Life Events Open Enrollment

• Mid-year changes allowed only for life events
• Life events marriage, divorce, birth, adoption
  etc. proper documentation must be completed
  within 31 days of the life event effective date.
• Open enrollment spring each year
• Open enrollment changes effective July 1st
• For Benefits Inquiries, please contact
• Deb Spurgin - Assistant Director, Yvonne Long
  Specialist
• Diane Waller Technician [phone]

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Benefit Plans Offered

• Medical United Healthcare / KEBT
• Standard PPO and Premium PPO
• EAP/Managed Behavioral Health
• Dental Total Dental Administrators
• Prepaid and PPO
• Vision Vision Services Plan
• Short Term Disability ASI
• Long Term Disability Sedgwick, CMS, ASRS
• Basic and Voluntary Life Unum
• Flexible Spending BASIC FLEX
• Medical and Dependent Care Accounts
• 403(b)/ 457(b) Accounts ING
• Sick Kid Care Chandler Regional Hospital
  For more info call 480-728-3353

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• Workers Compensation
• If injured on the job
• Immediately notify your Supervisor (required)
• Complete the Supervisors incident report and
  Employers
• Report of Industrial Injury forms
• For Urgent Care use Stat Clinix on Ray Road
• Emergency use Banner Desert or closest ER
  facility
• ACA time is used until claim is approved for
  lost
• time benefits, then a portion of ACA may be
  restored
• If you have questions regarding workers
  compensation please contact the Benefits
  Department.

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• Medicaid
• __________________________________________________
  _____________________
• Some Instructional Assistants as well as
• Occupational, Physical and Speech therapists
• are all required to complete Medicaid paperwork
  
• each month
• Staff are expected to complete this during
  their
• regularly scheduled work day
• If you have any questions about Medicaid,
• please contact Kendra Barringer at ext. 4020

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• Business Services Reminders
• __________________________________________________
  _____________________
• Reimbursement There are no reimbursements All
  purchases must be made with an approved
  purchase order
• Cash Handling Dont do it! All monies
  collected must have a receipt issued (i.e.,
  field trip fees, etc.)
• If you have any questions about Business
  Services, please contact Jackie Mattinen at ext.
  4093

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• Trip Reduction Program (TRP)
• Reduce air pollution and improve our quality of
  life by carpooling, vanpooling, taking the bus,
  riding your bike or walking!
• Kyrene participates in the Maricopa County Trip
  Reduction Program (TRP).
• Kyrene offers incentives!
• A guaranteed ride home for any employee who
  uses an alternative mode to get to work in the
  event of illness, family emergency, or other
  unforeseen problems
• Monthly prize drawings for new and continuing
  alternative mode users.
• Please contact Paula Kolb at X 4202
• For bus information, please call Valley metro
  Transit Information at [phone].

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Additional Questions? Please contact us! Please
take a moment to fill out the survey. Support
Staff only If you are a Special Ed Assistant,
please stay for the ESS Presentation