Queen Mary, University of London

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Queen Mary, University of London School of
Engineering and Materials Science 2008/09 MEng
Projects how to write references for the
final section of your report and how to cite them
in the text of your report Kathy Abbott,
Subject Librarian Finding Information
..Engineering webpage http//www.library.qmul.ac.u
k/eng/engweb.htm How to cite references web
page This PowerPoint available on the Web on QM
Information guides link
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Different formats for information

• Talking to an expert!
• Books, including reference books such as
  encyclopedias, handbooks, directories
• Periodical/journal/magazine papers, also called
  articles
• Conference papers (meetings, symposia)
• Postgraduate Theses (plural of thesis), called
  Dissertations in USA
• Reports e.g. SAE papers, NATOs RTO (Research
  and Technology Organization), NATOs AGARD
  (Advisory Group for Aerospace Research and
  Development)
• Patents
• Standards
• Web pages

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Why do we need to carefully reference (cite) the
information sources we have used?

• Help our readers find the information we have
  used and recommend, so that they can read it
  themselves
• Credit the originator of the work or ideas
• Support the validity of your work by showing you
  know about recent developments, the scientific
  and engineering basis, and that you understand
  how your work relates to the work of others
• Protect yourself from accusations of plagiarism,
  that is, stealing other peoples work and ideas
• If you reference badly, you will lose marks

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Catalogue record tab
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Book reference from the Library catalogue
Turbulent flow computation Drikakis, D.
(Dimitris) ISBN 1402005237 (acid-free
paper) Title Turbulent flow computation /
edited by D. Drikakis and B.J. Geurts. Publication
info Dordrecht Boston Kluwer Academic,
c2002. Physical descrip xv, 369 p. ill. 25
cm. Series Title (Fluid mechanics and its
applications v. 66)
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The data you need to write a reference to a book
with authors

• Book author(s) or editor(s)
• (Year of Publication)
• Title of book (in italics)
• Edition (if later than the first)
• Page numbers
• Publication information principal location
  publisher
• ISBN is not part of the standard APA reference
  but is useful
• The name of the series can be added after the
  publisher if you think the series will help to
  identify the book
• Standard reference/citation
• Drikakis, D. and Geurts, B. J. eds. (2002).
  Turbulent flow
• computation. Berlin Springer. (3-540-57704-1)

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What types of information do you need to
reference?

• All information which you obtain from books,
  periodicals, interviews, the Web, etc must be
  cited/referenced
• Only your own ideas and common knowledge do not
  need referencing
• What is common knowledge? If its in ordinary
  textbooks, and its not referenced, thats
  common knowledge for that subject
• Note that if large sections of your report are
  quotations from other peoples work, there is
  less of your original work to earn marks

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Examples of making a citation within the text
Harvard system author/date

• At every point in the text at which reference is
  made to a particular document, include the
  author's surname and the year of publication in
  parentheses. e.g. In a recent study (Bader 1997),
  it ..... If the author's name occurs naturally in
  the sentence, it is sufficient to give the year
  of publication alone. e.g. Bader (1997),
  discusses the ..... If there are two authors,
  give the surnames of both. If there are three, at
  the first citing, give all three names and the
  date after that, give the surname of the first
  followed by et al. e.g. Lee and Bader (1997)
  report .... e.g. In an earlier study (Lee et al.
  1993) ..... If there are four or more authors,
  give the surname of the first followed by et al.
  If the same author or combination of authors have
  published more than one cited document in the
  same year, distinguish between these by adding
  lower case letters (a,b,c,d etc.) e.g. Bader
  (1994a) notes that .... e.g. Bader (1994b)
  reports ...
• You may refer to specific pages in a work by
  putting the page numbers after the year, e.g.
  Bader (197257-85).

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Article in a periodical(periodicals are also
called journals, serials, magazines)

• Author(s)
• (Year of Publication)
• Title of article
• Title of Periodical
• Volume number (part)
• First and last page numbers

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References to periodical papers

• Yamaguchi, K., Busfield, J.J.C., and Thomas, A.G.
  (2003). Electrical and mechanical behavior of
  filled elastomers. I. The effect of strain.
  Journal of polymer science, part B, polymer
  physics. 41, (17) 1 September, pp. 2079-2089.
• (You can tell it is a paper in a
  periodical/journal/magazine
• because of the volume number, and the page
  numbers. You will not find the authors or title
  of the paper in the Queen Mary Library catalogue,
  only the title of the whole periodical Journal
  of polymer science.)
• Lauder, M. A., Dabnichki, P. and Bartlett, R. M.
  (2001). Improved accuracy and reliability of
  sweepback angle, pitch angle and hand velocity
  calculations in swimming. Journal of
  biomechanics., 34 (1) Jan., pp. 31-39.

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Reference to an article in a book

• Peura, R.A. and Webster, J. G.. (1995). Basic
  sensors and principles. In Webster, J. G. ed.
  Medical instrumentation applications and
  design. 2nd ed. pp. 56-111. New York Wiley.

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Paper at a conference(also called symposium,
meeting)

• Author(s) of paper
• Date of Publication
• Title of paper
• Editor(s)
• Title of publication
• Page numbers
• Publication information location and publisher

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Reference to a paper at a conference

• Gigg, S. L. and Bader, D. L. (1997). Establishing
  predictive indicators of soft tissue status. In
  1995 IEEE Engineering in Medicine and Biology
  17th Annual Conference, Montreal, Quebec, Canada.
  20-23 Sept. 1995 and 21st Canadian Medical and
  Biological Engineering Conference (Cat.
  No.95CH35746) Vol.1, pp.649-50. New York, NY
  IEEE.

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Using EndNote Web to collect your references

• EndNote Web is a personal bibliographic
  management system, designed to help you build
  your own library of references to books, journal
  articles etc, and the software can produce
  bibliographies of your references in any style of
  your choice
• Show Getting Started Guide
• You can share folders of references with your
  group project colleagues
• See QM Help interactive videos

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Downloading your selected references from
Compendex for EndNote Web

• Brief instructions only
• Click Download
• Select RIS, EndNote format
• Click Download, Save to Disc
• Then open a new Browser window
• Go to Finding information Engineering, click
  EndNote web
• You need to Sign up for an account
• Import your downloaded file, using the filter Ei
  Compendex (Ei)

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Web of Knowledge includes Web of Science,
Science citation index You can download your
marked references directly to EndNote Web
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My references for this presentation books
available in the Library

• Davies, J. W. (2001). Communication skills. 2nd
  ed. Harlow Pearson Education. (0-13-088294-1).
• Beer, J. and McMurrey, D. (2005). A guide to
  writing as an engineer. 2nd ed. Hoboken, NJ
  Wiley. (0-471-43074-9).
• Many books in the Study Skills section, First
  Floor. Go up the stairs to the First Floor and
  turn right.

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Contacting Kathy Abbott, Subject Librarian

• e-mail k.j.abbott add _at_qmul.ac.uk to complete
  the address with any questions
• thank you for your attention
• This PowerPoint presentation available on the Web
• QM Information guides and information skills
  training
• Semsmengreferencing2008.ppt
• 24 September 2008