IT Desktop Management

1
IT Desktop Management

• Windows Basics
• August 2006
• Prepared by
• Angela Mars
• IT Education and Training

2
Table Of Contents

• The Basics of Windows page 4
• Starting Windows page 5
• Changing passwords page 6
• Sticky keys page 6
• Multitasking page 7
• The Desktop page 8
• The Taskbar page 9
• Repositioning the Taskbar page 10
• The Start Menu page 11

3
Table Of Contents

• Structure of a window page 14
• Working with a window page 15
• The Recycle Bin page 19
• User Input page 20
• Restoring a deleted file page 21
• Quick Launch toolbar page 22
• Arranging Desktop icons page 23
• Quick access to the Desktop page 24
• System Restart page 25

4
The Basics Of Windows

• What is Windows?
• The Windows Operating System gives users the
  ability to communicate with the computer.
• Windows is known as a graphical user interface
  (GUI pronounced gooey) and utilizes graphical
  components such as menus, icons, and dialog boxes
  for ease of use.
• The Desktop, the Windows working environment,
  appears on the screen when start-up completes.
• Windows allows multiple applications to run at
  the same time.

5
Starting Windows

• Windows logon procedures
• Turn on the computer (it will automatically
  boot).
• There are two power buttons on your system, one
  for your monitor and one for the system unit.
• Always start the monitor before starting the
  system unit. Never shut the system unit down with
  the power button.
• Enter User name and Password.
• Click the OK button.
• NOTE If the computer is already running
• Press Ctrl Alt Delete simultaneously.
• Enter User name and Password.

6
Changing Passwords

• Changing passwords
• Press Ctrl Alt Delete simultaneously.
• Click on the Change Password button.
• Type the current password in the Old Password
  dialog box.
• Type a new password in the New Password dialog
  box.
• Type the new password again in the Confirm New
  Password dialog box.
• Click the OK button.

angela.mars_at_ctcd.edu
CTC (this computer)
7
Sticky Keys

• Using Sticky Keys
• Sticky Keys can be helpful to those who have
  difficulty pressing two or more keys at once.
  This feature allows keys in
• command combinations to be pressed separately,
  executing the command when all keys have been
  pressed.
• Activating Sticky Keys
• Click on the Start button.
• Click on Control Panel.
• Double-Click on Accessibility Options.
• Select the Keyboard tab.
• Click to check the Use StickyKeys checkbox.
• Click the Apply button.

8
Multitasking

• Running multiple applications concurrently
• Open multiple applications and quickly switch
  between them.

9
The Desktop

• Your workspace
• Icon A graphical image that represents an
  object.
• My Computer Allows access to computer
  resources.
• My Documents A convenient place to store files
  for quick access.
• Recycle Bin Stores files that have been deleted
  from the hard disk. Files can be retrieved from
  the recycle bin and restored to their original
  location.

10
The Desktop

• The Taskbar
• Taskbar Used to switch between open windows.
• Start Button Used to open menus and run
  programs.
• Quick Launch Buttons Used to launch frequently
  used programs with a single click of the mouse.
• System Tray Includes icons for programs that
  are running in the background. Used to send
  system notifications.

11
The Desktop

• Moving the Taskbar
• The standard position for the Taskbar is at the
  bottom of the Desktop
• Click on a vacant area of the Taskbar.
• Drag the Taskbar to the top, left, or right side
  of the Desktop.

12
The Start Menu

• Components of the Start Menu
• Applications
• Windows folders
• System settings
• Help and Support
• Search tool

13
Starting A Program

• Starting a program
• Click on the Start button.
• Select All Programs.
• Select a program. A right arrow next to the
  selection indicates a submenu.
• Click the program name.

14
Start Menu Style

• Changing the view of the Start Menu
• Right-click on the Start button.
• Click on Properties.
• Select the Start Menu tab.
• Click on the radio button of the desired menu
  style.
• Click the Apply button.
• Click the OK button.

15
Structure Of A Window
Sizing Buttons
The Title Bar
The Menu Bar
Toolbars

• Title Bar Displays application and file name.
• Menu Bar Includes options for executing
  commands.
• Toolbar Contains buttons that provide shortcuts
  to commands in the menus.
• Status Bar Provides help related to the current
  task.
• Sizing Buttons Used to enlarge, shrink, or
  close a window.
• Scrollbar Used to display content that does not
  fit within the window margin.

Scrollbars
The Status Bar
16
Working With A Window

• Click the Minimize Button, and the size of
  the window is reduced so that only the button on
  the taskbar remains visible. Use the Minimize
  button to temporarily hide a window but keep the
  program running.

My Computer Maximized
My Computer Minimized
Minimize Button
My Computer is still open as indicated on the
Taskbar
17
Working With A Window

• Click the Maximize Button, and the Restore
  Button replaces the Maximize Button. The
  Restore Button reduces the window to its size
  before it was maximized. This is helpful to
  display more than one window at a time, change
  the size of a window, or move the window.

My Computer Maximized
My Computer at a Restored size
Restore Button
18
Working With A Window

• The Maximize Button enlarges a window to
  fit the entire screen.

My Computer at a Restored size
My Computer Maximized
Maximize Button
19
Working With A Window

• The Close Button closes a window and
  removes its button from the taskbar.

My Computer Maximized
My Computer Closed
Close Button
My Computer is closed and no longer appears on
the Taskbar
20
User Input

• Components of a Dialog Box
• List box Displays a list of choices.
• Radio button Used to select a single option
  from one or more options.
• Check box Used to select one or more options
  from a group.
• Tab Displays different pages of options.
• Spin control box Contains options from a set of
  ascending or descending values.
• Slide Adjusts a value in a range.
• Text box Used to enter information.

Slide
Check box
21
The Recycle Bin
File that has been deleted.
22
Restoring A Deleted File

• To restore the deleted file to its original
  location,
• Right-click on the file.
• Select and click on Restore.

23
Quick Launch Toolbar

• Setting up the Quick Launch Toolbar
• Right-click on the Start button.
• Click on Properties.
• Select the Taskbar tab.
• Click on the Show Quick Launch checkbox.
• Make sure there are no checks in the Lock the
  taskbar and Hide inactive icons checkboxes.
• Click the OK button.
• Left-click on an icon for a file or program on
  the desktop and drag it to the Quick Launch area
  of the taskbar.

24
Arranging Desktop Icons

• Arranging Desktop icons
• Right-click on the Desktop.
• Select Arrange Icons By.
• Click on one of the following
• Name - arranged in alphabetical order.
• Size arranged by file size.
• Type arranged by type of program.
• Modified arranged by date and time that the
  shortcut was last modified.
• Auto Arrange arranged along the left side of
  the screen.
• Align to Grid arranged along a concealed grid
  on the screen.

25
Quick Access To The Desktop

• Accessing programs and files without minimizing
  open windows
• Click on the Show Desktop icon on the Quick
  Launch toolbar.
• Or
• Right-click on an empty area of the taskbar.
• Click on Show the Desktop.

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Quick Access To The Desktop, cont.

• Creating a Desktop toolbar
• Right-click on an empty area of the taskbar.
• Select Toolbars.
• Click on Desktop.
• Click on the double arrow next to Desktop to
  select programs and files.
• Deleting a Desktop toolbar
• Right-click on an empty area of the taskbar.
• Select Toolbars.
• Click on Desktop.

27
System Restart

• Initiating a System Restart
• A computer may need to be restarted after
  installing new software or to recover from system
  issues.
• To shutdown and immediately restart a computer
• Click on the Start button.
• Click on Shutdown.

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System Restart, cont.

• Select Restart.
• Options
• Shutdown - Shuts down the computer.
• Restart Shuts down and immediately restarts
  the computer.
• Standby - Powers down components like the
  monitor and hard drive to preserve energy.
• Click the OK button.

29
Keyboard Shortcuts

• Displaying the Start Menu
• Press the Windows button.
• Navigate by using the arrow keys.
• Closing active tasks
• Press the Windows button tab.
• Press the Enter button.
• Press Alt F.
• Press Alt F4.

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Keyboard Shortcuts, cont.

• Minimizing all open tasks
• Press the Windows button M.
• Locking the computer
• Press the Windows button L.
• Accessing the Search Results dialog box
• Press the Windows button F.

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QA?

• Educational Request
• Contact Angela Mars
• angela.mars_at_ctcd.edu
• 254-501-3103
• Technical Questions
• Contact the IT Help Desk
• help.desk_at_ctcd.edu
• 254-501-3103