An Integrating Tool For ISM

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An Integrating Tool For ISM
Automated Job Hazards Analysis

• DOE ISM Champions Conference
• Aurora, Colorado
• September 11 12, 2006
• Tony Umek
• Vice President, Safety Health
• Fluor Hanford, Inc.

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Development History

• Fluors Vision Create a Tool People Can Use
• Implements the Core Functions of ISM
• Consistently Applied at the Activity Level
• Hazard Controls Integrated into Work Steps
• Uses Feedback to Get Continuous Improvement
• Based on Recognized Standards Best Practices
• Single Integrated Approach, Automated to Improve
  Consistency
• Received 2003 VPP Innovation Award

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Complex Wide WeaknessesAddressed by AJHA

• Unsystematic Hazard Analysis
• Workers Not Always Involved
• Subject Matter Experts Not Always Involved
• Little Coordination Between SMEs
• Identification of Controls Hit and Miss
• Controls Not Always Added to Work Steps
• JHA Records Inconsistent
• Little Evidence of Feedback Improvement

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AJHA As An Integrating Process/Tool

• Early and Continued Worker Involvement
• Integrates ESHQ and Work Management Work
  Planning Teams
• Integrates Hazard Identification, Analysis, and
  Control with Work Management
• Integrates Requirements In a Graded Approach
• AJHA Output Included in Work Package Execution
• AJHA Post-Job Review Documents Feedback

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Automated Job Hazard Analysis
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Web Based Hazard Analysis
2003
Innovation Award
ISM Core Function
AJHA Screen

• Define the Scope of Work (Task Information)
• Identify and Analyze Hazards (Identify
  Hazards)
• Select Controls (Select Controls)
• Perform Work to Controls (Reports and Permits)
• Feedback / Continuous Improvement (Feedback
  Database)

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Define the Scope
The job title and detailed description are
entered at the Task Information screen. The
Job is also broken down into logical tasks, or
phases. The tasks will be important later in the
hazard analysis process so the hazard mitigating
controls can be applied where they are
meaningful. The status of the hazard analysis is
automatically displayed at the bottom of the
information screen.
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DOE Orders
OSHA
DSA
HASP
Safety Procedures
Work Request for One Job
AJHA
Work Instructions Permits
Perform the Work to Controls
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AJHA Hazard Identification
The main hazards associated with each task are
selected by clicking on OPEN. If OPEN is
selected, additional and more specific
questions may be answered. If the main hazard
does not apply for this job, just click N/A.
In that case, the more specific questions in
that hazard class do not need to be checked.
YES
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Identify Potential Job Hazards
The red shadow always reminds you where you are
in the JHA process.
Hazard Tree questions are written with LEVELS
of detail.
Each job is evaluated during a walk-down of
the jobsite to identify possible hazards.
Hazard statements are arranged in the AJHA with
levels of detail. When there is a potential
for a type of hazard to exist, the user can
open the hazard topic and display more
specific hazard questions for that hazard
topic. When selected, these more specific hazard
statements will trigger controls tailored
uniquely for characteristics of that condition.
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Hazard Mini Help Information
Each hazard question is supported with a Mini
Help text box. This information further defines
the hazard. It helps the user understand the
context of the hazard as it was intended by OSHA
and their company.
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Specific Hazard Information
The user can add comments to specify details
about each hazard for that job.
Comments can be added to identify the specific
characteristics of the hazards for a particular
job task. The comments are displayed on the data
entry screen right under the hazard question, and
the comment button is highlighted. These
comments are also included in the hard copy
reports.
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Detailed Help Information On-Line
Detailed Help screens are available for each
hazard question. Click on the Help button
next to the hazard question. Detailed
requirements, definitions, explanatory
information, guidance on Hazard Controls, and
Facility Specific Information will be displayed
for that hazard. Links to relevant Web sites
like OSHA or your company procedures can also be
added to the help screens.
Just click on Help to display useful
information about the hazard topic.
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Expert Involvement Online
Job hazards can be analyzed in planning meetings
where the subject matter experts (SMEs),
planners, craft, and managers collaborate on the
job details while AJHA is online and displayed
during the meeting. SME reviews and approval
authorities can be triggered as required by the
hazards that apply. Tables in AJHA list the
Qualified SMEs for each facility by their area
of expertise. Assigning individuals to perform
the reviews and capturing the results of their
involvement is done online. Other JHA
participants are also entered from the keyboard.

• Craft Representatives
• Industrial Hygienist
• Facility Waste Coordinator
• Electrical Safety
• Industrial Safety
• Environmental Compliance
• Officer

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The Right Controls for the Right People
Controls are added to sections in the final
report according to their intended purpose
(Training, Staffing, Notifications,
Prerequisites, Special Analysis, Worker Controls,
and PPE).
Each control is designated by its intended use
(i.e., work controls, PPE, subject matter expert
analysis, or administrative actions such as
notifications). This way the controls are added
to appropriate sections of the hard copy report.
This makes it easy to give workers the work
controls and let managers handle administrative
actions like training and notifications.
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Printed Reports
AJHA provides a variety of convenient hard copy
outputs for inclusion in work package records.
Includes Hazard Questions
Lists the Participants
Associated Controls for Each Hazard
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Benefits

• Integrates ISMS and VPP Principles
• Reduces Opportunity for Unexpected
  Hazards/Surprises
• Reduces Risk of Personal Injury
• Creates Participant Ownership
• Improves Communications
• Minimizes Potential for Work Stoppage and Delays
• Decreases Cycle Time Increases Productivity
• Provides Consistency in the Hazards Analysis
  Process

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Results OSHA Recordable Case Rates
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Results FH Occurrence Reports
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Results Personnel Contamination Events
RL-PHMC Occurrence Reports for Personnel
Contamination
Avg 4.0 (Jul 95 - Jan 97)
UCL
Avg 2.6 (Feb 97 - Oct 98)
Avg 2.5 (Jun 01 - Dec 02)
Avg 1.5 (Nov 98 - Sep 99)
Avg 0.4 (Sep 04 - Apr 05)
Number of Personnel Contamination Occurrence
Reports per Month
Month (based upon Categorization Date)
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Results Employee Safety Concerns
Number of Safety Related Employee Concerns
Reported to DOE, FH and Sub Contractors
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FHs AJHA Process Available

• For DOE and Contractors
• Miles Jaeger [phone] or [phone]
• miles_b_jaeger_at_rl.gov
• For Non-DOE Companies
• Fluor Corporate Entity Work Safe website -
  www.ajhaweb.net
• Mark Hermanson [phone] or [phone]
• mark_hermanson_at_ajhaweb.net

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Questions?