Electronic Notification

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Electronic Notification

• Newport News Public Schools
• November 1, 2005

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Electronic Notification

• What is it?
• A rapid message-delivery system using phones,
  cell phones and internet
• A way to connect quickly to parents and staff to
  strengthen the lines of communication

3
Electronic Notification

• What are its purposes?
• emergency communication
• attendance notification
• community outreach
• staff notices

4
ParentLink

• Provider selected is ParentLink
• Provides current service via land lines
• Upgraded service is web-based
• Advantages include
• range of services
• staff familiarity with product
• credit for fees paid this year
• cost

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ParentLink

• How is this different from the current
  auto-dialer?
• Speed - within 45 minutes
• Flexibility - email, cell, land lines
• Surveys
• Customization by grade, school
• Interface capabilities w/database
• Accountability - reports call details
• Equipment software - none

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ParentLink

• Capabilities
• Outreach and announcements
• Emergency messaging
• Automated messages attendance, cafeteria
  balances, overdue books, grades
• Spanish capability
• Surveys
• Up to 6 destinations (phone s or emails)
• Parental web access to all messages
• Call reports

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Potential Uses

• Career fairs
• College nights
• Back-to-school nights
• School closings, cancellations
• Budget votes
• Bomb threats

• PTA meetings
• Lockdowns
• SOL test days
• Early release days
• Report cards
• Town hall meetings
• Parent workshops
• Power outages

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Electronic Notification

• Cost 2.80 per student
• 91,915 offset some by savings
• paid advertising
• printing notices
• maintenance of current system
• surveys

9
ParentLink

• Project will benefit all areas of NNPS and
  require extensive collaboration
• Attendance
• Technology
• Human resources/security
• Business
• Research/evaluation
• Community relations others
• Schools

10
Implementation

• Student household data uplink completed
• Automated data transfer completed
• Training for CR staff held yesterday
• Training for central office and school staff set
  for Nov. 16 17
• First divisionwide calls set for next week

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• QUESTIONS?