Customizing Source Citations Books

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Customizing Source CitationsBooks

• From Terry Reigel's TMG Tips
• http//tmg.reigelridge.com/Sources-Books.htm
• (presented 08 Aug 2009, with permission,
• by Janis P Rodriguez)

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Terry's all-purpose book template

• Full FootnoteAUTHORlt, WRITER ROLEgt,
  ITALTITLEITALlt, VOLUMESgt (PUBLISHER
  ADDRESS PUBLISHER, PUBLISH DATElt reprint
  SECOND ADDRESSgtlt SECOND PUBLISHERgtlt, SECOND
  DATEgt)lt. COMMENTSgtlt, CDgt
• Short FootnoteAUTHOR, ITALSHORT
  TITLEITALlt, CDgt
• BibliographyAUTHORlt, WRITER ROLEgt.
  ITALTITLEITAL.lt VOLUMES.gt PUBLISHER
  ADDRESS PUBLISHER, PUBLISH DATElt. Reprint,
  SECOND ADDRESSgtlt SECOND PUBLISHERgtlt, SECOND
  DATEgt.

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Imported Source includes a REMINDER (only in TMG
v7)

• Source Definition
• Title - enter the full name of the book.
• Short Title - enter the name of the book,
  shortened if it is long.
• Author - enter the name of the author, editor,
  etc. in the form "Surname, GivenName" if
  multiple authors separate them with semicolons
  if an organization enter name, without commas if
  unknown, enter "Anonymous."
• Writer Role - for authors, leave empty, otherwise
  enter "editor" "compiler" etc.
• Second Publisher - if reprint, enter the name of
  the publisher of reprint otherwise leave empty.
• Publish Date - enter the year of publication, if
  known.
• Second Date - if reprint, enter the year of
  publication of reprint otherwise leave empty.
• Second Address - if reprint, enter the place of
  publication of reprint otherwise leave empty.
• Publisher - enter the name of the publisher, if
  known if privately printed, enter "privately
  printed".
• Publisher Address - enter the place of
  publication, if known typically city, or city,
  state.
• Volumes - if multi-volumes, enter the number of
  volumes in the form "4 volumes" if part of a
  series, enter the series name, for example
  "Carolina County History Series" if a revised
  edition, enter edition in the form "2nd Edition".
  
• Comments (Supplemental tab) - any additional
  comments (optional).
• Citation
• Citation Detail - enter the page number(s), then,
  optionally, any notes about how this source
  relates to the information recorded in this tag.

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How this template works

• The template allows for one or more "writers,"
  for that writer to be an author, editor, or
  compiler, and to be either a person or an agency.
  Multi-volume sets and series, as well as revised
  editions and reprints are accommodated. All this
  is accomplished by including optional source
  elements, which are left empty if they do not
  apply. These empty elements will be ignored in
  the printed citations.

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Technical notes

• This template uses three custom source elements.
  While it would be possible to create it using
  standard source elements, the meaning is made
  clearer by the use of Custom Source Elements
• Terry created WRITER ROLE in the Editor group,
  SECOND ADDRESS in the Second Locations group, and
  SECOND PUBLISHER in the Second Person group.

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Changes of Note

• This template removes the "Hereinafter cited as .
  . . " phrase included in the usual TMG template -
  Ms Mills has indicated in messages on the
  TMG-List that this phrase is often not used today
  so long as the short title is clearly
  recognizable.
• For reprints, Terry included the original
  publisher information, which does not appear in
  Ms Mills book, on the theory that a researcher
  may want to consult the original edition if it
  can be found.

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Creating a Custom Source Type

• For help with the procedure of creating a
  custom Source Type, see Terrys Tips at
• http//tmg.reigelridge.com/Sources-Creating.htm

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• Some rules for use of the template

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Writer/Author

• Enter the name of the writer in the AUTHOR field
  
• If it is one person, enter in the form Jones,
  John J.
• If it is several people, enter in the form
  Jones, John J. Jones, Susan Ann Smith, Robert
  A.
• If is an agency or organization, enter (with no
  commas) in the form Alpha Co. Historical Society
  
• If Unknown, enter Anonymous

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Edited or Compiled works

• Enter in the WRITER ROLE field
• If by one writer, enter editor or compiler
• If by more than one writer, enter editors or
  compilers
• Otherwise, leave this field empty

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Multi-volume works, part of a Series, or Revised
editions

• Enter in the VOLUMES field
• If multi-volumes, enter the number of volumes in
  the form 4 volumes
• If part of a series, enter the series name, for
  example Carolina County History Series
• If a revised edition, enter edition in the form
  2nd Edition

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Publication information

• Enter in PUBLISHER ADDRESS, PUBLISHER, and
  PUBLISH DATE fields
• If privately printed, enter in the PUBLISHER
  field privately printed
• If publication date, publication place, or
  publisher not given, leave those fields empty and
  the output will include appropriate notes that
  the information is missing

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Reprint editions

• Enter the publication information for the reprint
  in the SECOND ADDRESS, SECOND PUBLISHER, and
  SECOND DATE fields.
• If not a reprint, leave these fields empty and
  they will be ignored

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Comments

• If additional comments about the book are
  appropriate, enter them in the COMMENTS field (on
  the Supplemental Tab) and they will appear at the
  end of the full footnote.

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Downloading Custom Source Type

• Download Terrys custom Source Type file here
  http//tmg.reigelridge.com/files/terrys_book-all_p
  urpose.xst
• Download to
• VISTA
• C\Users\user\Documents\The Master Genealogist
  v7\Export
• WinXP/2000
• C\Documents and Settings\user\My Documents\The
  Master Genealogist v7\Export
• Note Download from MS IE changes extension from
  .xst to .zip. Change file name back or use Opera
  or Firefox

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Import Source Type into TMG

• Open TMG
• Then use the Tools gt Source Types menu command to
  open the Source Types screen. Open TMG,
• On that screen, click the Import Button
• on the Import screen that opens select the
  "terrys_book-all_purpose.xst" file.
• If you have saved it someplace other than the
  Export folder, you will have to navigate to that
  location to locate it.
• Click the Open button, and click OK on the dialog
  that opens.
• You should get a confirmation message that the
  new Source Type has been imported.

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See also

• Terrys TMG Tips - Census Source Types by Terry
  Reigel
• http//tmg.reigelridge.com/Sources-Census.htm
• Suggested TMG Custom Source TypesFor Online
  Sources by Lee Hoffman
• http//www.tmgtips.com/custom_online_source_types.
  htm
• Remember, John Clark is doing a presentation on
  building templates for online sources September
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