Personnel Management

1
Lecture 5 80155

• Personnel Management -
• Recruitment

2
Objectives for lecture 5

• Analyse centre requirements and recruit staff
• Relate Regulations and Accreditation to staffing
• Recognise features of team formation process

3
References

• Greenman Stonehouse Prime times
• Rodd Leadership in early childhood
• Hilderbrand Hearron Management of child
  development centres

4
Staffing a Centre

• Staff numbers
• Qualifications
• Award issues
• Child numbers and ages
• Room utilisation
• Quality issues

5
Regulations on Staffing

• Staff-child ratios for various age groups and
  mixed groups
• Minimum staffing levels for child and staff
  safety
• Qualifications for levels of professional
  responsibility

6
Issues regarding Quality

• Accreditation guidelines on child security, staff
  involvement
• Casual versus permanent staffing - quality issues
• Experience of staff

7
Award Issues in Staffing

• Industrial awards outline legal employment
  conditions
• Work hours, leave ( holidays), as well as
  payment.
• DETIR Wageline- Child care industry award-State

8
Child Numbers Room Utilisation Patterns

• Determine numbers of staff required at varying
  times/days
• Low utilisation early late, on some days and in
  some months
• Chart numbers in rooms (age groups) to ascertain
  patterns

9
Recruitment Process

• Position analysis and description
• Advertisement
• Shortlisting
• Interview
• Selection and notification

10
Position Analysis Description

• Consider tasks staff expected to undertake
• Analyse previous staff roles to ascertain
  qualities needed
• Write clear dot point list of staff
  qualifications, roles, etc

11
Placing a Staffing Advertisement

• Location of ad (e.g. paper,web)
• Ad. size and appearance related to cost and
  position seniority
• Information required - position, qualifications,
  child age group,
• Specific employer requirements

12
Interviewing Applicants

• Send information to applicants
• Clarify criteria for selection
• Shortlist applicants
• Set questions for interview
• Conduct interview
• Advise successful applicants

13
Appointment Issues

• Anti-discrimination legislation
• Equal opportunity legislation
• Costs of appointment
• Processes for clarifying role expectations and
  working conditions

14
Induction of New Staff

• Staff Handbook
• Tour of centre
• Meet other staff
• Discussion on centre culture
• Procedures training
• Working conditions

15
Staff Handbook

• Centre philosophy
• Behaviour expectations
• Equipment maintenance and purchasing procedures
• Policies and procedures
• Working with parents
• Emergency procedures

16
Team Formation

• Traditional staff team approach
• Collective individualism
• Shared goals to focus work effectively

17
Team Establishment

• Older hierarchical structures
• Interactive structures with work teams
  (functional groups)
• Empowerment of staff
• Utilising staff qualities

18
Traditional Team Establishment Process

• Forming - initial sharing
• Storming - confronting conflicts
• Norming - consensus and beginning of cooperation
• Performing - effective coordination of effort

19
Collaborative Individualism

• Empowerment of individuals
• Celebration of individual abilities and personal
  qualities
• Process to clarify overall group focus and shared
  goals/ideals
• Collaborative problem solving

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Effective Strategies

• Neugebauer framework
• Set agreed group goals
• Clarify staff roles
• Build supportive relationships
• Encourage active participation
• Monitor group effectiveness