School Online Assessment Registration (SOAR) Phase 1 training

1
School Online Assessment Registration(SOAR)Phas
e 1 training
2
SOAR will replace paper log and tally sheets
for NAPLAN 2009.
3
Phase 1 of the School Online Assessment
Registration (SOAR) will allow principals or
their delegates, from March to the test dates in
May, to

• update school details including the name of the
  NAPLAN coordinator
• access and check lists of registered students
• confirm or amend student details
• indicate students who are exempt from testing
• register new students who enrolled after the data
  extract
• indicate students who have left the school
• amend or delete the roll class groupings (which
  determine the order of packing of test books).

4
SOAR will run on PCs using internet explorer V6
or higher and on Macs using Safari, Firefox or
Mozilla.The SOAR URL, school username and
school passwords will be sent in a sealed letter
to the Principal in early March. Passwords will
probably be the same as your schools SMART
password.To start, enter the URL into your web
browser and type your username and password into
the first screen.
5
(No Transcript)
6
A navigation menu will appear on the left of the
screen. The phase 1 menu items are

• Notice Board
• School Management
• Student Management
• Confirm School Details
• Update Password
• The other menu items shown in the image on the
  next screen will appear when phase 2 is activated
  in May

7
Phase 1
8
The Notice Board is used to provide information
to schools participating in NAPLAN. Schools
cannot post notices here.
9
(No Transcript)
10
This screen allows you to see and update school
details, including nominating or changing the
NAPLAN contact person.
School Management Screen
11
(No Transcript)
12
Navigate through the School Management sections
by selecting them from the menu or by using the
previous and next buttons.
13
(No Transcript)
14
(No Transcript)
15
Please note that only street addresses can be
entered into the address field NAPLAN test
papers cannot be delivered to P.O. Boxes.
16
(No Transcript)
17
Student details are available in the Student
Management Screen. When you enter this screen,
first choose the Year group.
Student Management Screen
18
(No Transcript)
19
If Display all students is chosen (ticked) then
all students names in that Year group are shown
on the screen, rather than the default of 10
students per page. Use the scroll bar to
navigate down the page.
20
?
21
If a students details are incorrect (e.g. name
is spelled incorrectly or the gender is wrong),
use the Edit option to open a students record
and amend the details. When you open a student
record it will be shown below the full list of
names displayed on your screen. Use the scroll
bar on the right hand side of the screen to
navigate down to the individual students details.
22
(No Transcript)
23
The Delete option will remove a student
completely from your school records. This should
only be used for individual students who have
left the school permanently.
24
(No Transcript)
25
Underneath the student details are the buttons

• Add a Student
• Visiting Students
• Reject all Students
• Delete all Roll Class Data
• Update all Roll Classes.

26
(No Transcript)
27
allows you to provide details of newly
enrolled students not registered in the SOAR
system.Again, note that the Add a student
section opens below the other information on your
screen.
28
(No Transcript)
29
Note that country of birth, main language and
parent details fields have auto-complete drop
down menus to assist you.
30
(No Transcript)
31
allows you to enter details of students who visit
your school to complete NAPLAN tests but who are
not enrolled in your school.
32
is used to indicate that the entire data set for
a Year group is incorrecti.e. not students from
your school or the wrong Year group.
33
You will see this alert if you choose to Reject
All Students
34
If Reject All Students is used mistakenly, there
is a restore option available. The restore
option becomes visible only after students have
been deleted and you filter for Deleted students.
35
and
are used to indicate how you want your test books
sorted for delivery. If no roll class data is
entered, test books will be sorted alphabetically
by Year group. If roll class data is present,
test books will be sorted alphabetically within
roll classes. If your school uses vertical roll
classes which would result in many packages of
books each with only a small number on them, you
will see a message alerting you to this and
asking you to change the data.
36
You will also receive an alert when you choose
Delete All Roll Class Data.
37
The Confirm School Details screen will indicate
that your school and student details are correct
and that test books can be overprinted and
dispatched to your school. Where schools do not
complete this early in March they will be
contacted by EMSAD.The school details screen is
linked to this screen.
38
Prior to confirmation the Confirm button is
visible here
39
And the School Management screen shows the status
as Awaiting Confirmation.
40
Some schools have students who are exempt from
testing on the grounds of significant
intellectual delay or severe disability or being
less than 12 months in an Australian school and
LBOTE. Refer to the Principals Manual for more
information on managing exemptions
Indicating that students are exempt from testing
prior to the test
41
In cases where you know the student will be
exempt and you do not want overprinted test books
sent to the school for these students, you can
tell us about them in phase 1 of SOAR.
For Exempt Students
42
To indicate an individual student is exempt, open
the student record using the Edit button on the
left of the students name. The individual
student details will open below the full list of
student details. Use the scroll bar on the
right hand side of the screen to move down to the
individual student details.
43
Use the Status field to enter the student as
exempt.
44
Exempt status can also be set for new students
through Add a Student.
45
For some students, eligibility for exemption is
not determined until after test books are
printed, but it is still critical that EMSAD is
informed about them. The exemption function in
phase 1 of SOAR will continue to be available up
to and after the test week.
46
school management pagecontact details student
management pagenames and numbers of students in
each Yearroll class arrangement for test book
sortingadd new students
What should schools look at in phase 1?
47
Key dates
ERN Data Extract Overprinting of Test Books
begins Admin Manual Password letter sent to
Principals SOAR Phase 1 goes Live
... 26 February ... 3-6 March ... 3-6
March ... 3-6 March
48
Phase 2 of SOAR will be live from the test week
in May, and will allow schools to

• further update student information where needed
• print customised NAPLAN rolls for teachers to
  use on test day
• allocate spare books to new students who were
  not enrolled in Feb
• identify students who have left the school
• register students visiting the school to do the
  tests
• indicate absences during test week
• easily calculate the number of books to be
  returned.

49
Information on using phase 2 of SOAR will be
distributed with test materials.
50
Contacts

• A copy of the training manual, this PowerPoint
  presentation and other resources can be found on
  the EMSAD NAPLAN intranet
• https//detwww.det.nsw.edu.au/directorates/schoimp
  ro/EMD/naplan.htm

51
CONTACT US

• naplan.nsw_at_det.nsw.edu.au
• Other contact details are available in the
  Principals Handbook which is due in schools in
  the first week of March