Training Presentation for the Safety Managers

1
Training Presentation forthe Safety Managers
Safety Management Information System
SMIS
2
Purpose of this Presentation

• This presentation explains how to use the Safety
  Managers module within SMISs Accident Reporting

3
What is SMIS?

• Safety Management Information System SMIS

• Tools within SMIS allow you to

• Report injuries and illnesses

• File workers compensation claims

• Provide safety and health statistics and
  performance measures

• Distribute occupational safety and health
  information

4
SMIS Features

• Accident Reporting Tool used to electronically
  report accidents and file workers compensation
  claims (CA-1s and CA-2s)

• DOI SafetyNet Comprehensive safety information
  source for the Safety and Health Community

• Safety Smart! - On Line Collection of hundreds
  of safety talks, posters, management articles,
  case studies

• Reference Library Collection of DOI safety
  reference materials

• DOI Safety Statistics Historical safety and
  health statistics and performance measures

• DOI Home Page Link to DOIs web site

5
Accessing SMIS

• First, well fire-up a browser and start SMIS

6
Accessing Accident Reporting

• Next, well start Accident Reporting

7
Starting Safety Managers

• From the Accident Reporting screen, we can use
  the Safety Managers module

8
Note about Security

• Your data is encrypted secure when using SMIS

• Either will remain on throughout the remainder
  of your session to protect personal information

• A key or lock indicates that SSL (server to
  workstation data encryption) is operating

9
Safety Managers Overview

• Review accident reports that have been submitted
  and are in a safety managers queue
• Edit reports and add new information before
  processing to final review status

• Perform final reviews of accident reports
• Edit reports before processing them into the
  permanent record files

• Edit some parts of a permanent SMIS report after
  the report is reviewed and submitted

10
Safety Managers Overview

• Enter information about contractors and other
  non-DOI employees hours and mileage

• Enter new accident reports

• Perform administrative tasks, if you have rights

• Manage Safety Managers Set up Safety Managers
  users and their access

• Download SMIS Data Files Download updated
  source data

• Convert OrgCodes Convert old organization codes
  to the appropriate new organization code
  designation

11
Safety Managers Overview

• Run SMIS data reports, including

• Organization Code Batches

• OSHA Reports

• Report Logs

• Compensation Paid

• Injury Breakout

• OWCP Case Management

• DOI Safety Indicators

• Accident Report Status

12
Before You Can Do Anything

• You must first log in

13
Logging In
UserID
14
Logging In
15
Safety Managers Activities
16
Reviewing Accident Reports

• While the Safety Managers module allows you to do
  many things, reviewing accident reports is one of
  its primary uses

• The following slides describe the review process

17
Reviewing Accident Reports

• Safety manager has immediate access to the report
  stored in a temporary database

• Safety manager can review and change or correct
  most of the accident report information

• After a safety manager marks a report final
  reviewed, it is automatically moved into the
  permanent SMIS database

18
How the Review Process Works
19
Reviewing Accident Reports
20
Reviewing Accident Reports
21
Reviewing Accident Reports
22
Reviewing Accident Reports
23
Reviewing Accident Reports
24
Reviewing Accident Reports
25
Reviewing Accident Reports
26
Adding Injury Outcomes

• Report injuries for non-DOI employees or those
  not eligible to file for workers compensation

• This information ensures that the accident
  report includes information about all parties
  that were injured from a single accident

27
Adding Injury Outcomes
28
Adding Injury Outcomes
29
Adding Injury Outcomes
30
Adding Property Damage

• You must report property damage that was
  sustained in an accident

• Entering this information ensures that the
  accident report includes details about damaged
  property

31
Adding Property Damage
32
Adding Property Damage
33
Adding Property Damage
34
Posting the Review
35
Posting the Review
36
Performing the Final Review
37
Performing the Final Review
38
Performing the Final Review
39
Editing Permanent Data
40
Entering Hours or Mileage Data

• Hours and mileage data about non-DOI personnel is
  used to help report rates for volunteers,
  contractors, and other categories of personnel
  not directly paid by the government

41
Entering Hours or Mileage Data
42
Entering Hours or Mileage Data
43
Entering Hours or Mileage Data
44
Running Reports

• All reports are run against the data available
  for the organizations specified in the selected
  batches

• Prior to running reports, you must create
  batches that specify organizations by their
  org code

45
Run SMIS Data Reports
46
Run SMIS Data Reports
47
Safety Managers Administrative Tasks

• Manage Safety Managers
• Add a New Safety Manager User
• Edit a Safety Managers User Access
• Delete a Safety Managers User Setup

• Convert OrgCodes

• Download SMIS Data Files

• See the SMIS User Guide for the Safety Managers
  Module for more information

48
For more information

• Refer to SMIS User Guide for the Safety Managers
  Module
• Call Support at 303-236-7158