System for Tracking

1

• System for Tracking
• Education
• Performance

2
Service Levels

• Basic Service for all 61 school Districts
• Extended Service for SASI Pentamation Clients
• Other Districts
• Consulting / Project Services (based on an
  individual districts requirements).

3
STEP Basic Service

• Conduct Training for District STEP personnel on
  the new version of the software.
• Provide Telephone Support on the STEP Software
• Disseminate updates and changes from SED via
  e-mail
• Upon receiving the following
• Signed Superintendents STEP Certification.
• Step File in official File layout (latest version
  of STEP).
• The LHRIC will
• Conduct a virus check on the file.
• Process the data through SED verification steps.
• Run Cohort Reports
• FAX to district a copy of the LHRIC work sheet
  reflecting STEP data counts.
• Encrypt the data to ensure confidentiality.
• Electronically transmit the data to SED using
  established File Transfer Protocol (FTP)
  Processing.
• Verify receipt by SED of the correct number of
  records.
• Notify each district that the data was sent and
  received.
• Archive each districts data for future
  retrieval.

4
STEP Extended Service

• Create the fields and tables necessary for the
  data entry by district personnel in the (SMS)
  Student Management System
• Write queries for data verification in the SMS
• Write queries for data extraction from the SMS
• Run data verification queries in SMS
• Run queries for data extract from SMS
• Process data using MS Access DB for data
  manipulation into STEP format
• Import data into STEP Software and run Import
  Verification Reports
• Forward to district STEP software complete with
  data for any additions or corrections
• Assist the district in error checking the data in
  STEP prior to the district running Final
  Verification reports
• Receive and review exported STEP file
• Send final STEP files to SED

5
STEP Consulting

• Other Districts
• Consulting / Project Services
• Based on an individual districts requirements.

6
Who Gets Reported in 2003?

• Students who must be reported in STEP in 200203
  
• All students the district/school reported in STEP
  200102
• All students enrolled the High School during the
  200203 school year
• All students below grade 09 who took a Regents
  or Second Language Proficiency exam should be
  reported in the school they attend
• All students who dropped out of school between
  July 1, 2002 and June 30, 2003, including
  students who were below grade 9

7
What Gets Reported in 2003?

• The following assessments, including multiple
  administrations of the same examination title
• All Regents Examinations
• All Component Re-tests
• All RCTs
• All Second Language Proficiency
• All Introduction to Occupations
• The NYSAA - New York State Alternate Assessments
  
• The NYSESLAT - New York State English As a
  Second Language
• Achievement Tests (Reading, Writing, Listening
  and Speaking)
• Approved Alternatives to Department Assessments.

8
New Program Service Records

• NEW School choice (if reporting district is
  included in Schools in Need of Improvement in
  200203)
• NEW Supplemental Services under NCLB (if
  reporting school was in need of improvement under
  Title I in 200203 and was required to provide
  supplemental services)
• NEW Homeless (if applicable to the student)
• NEW Walk-in enrollment code for students who
  have been administered an examination in a school
  in which they are not enrolled. This applies only
  to students who have dropped out and are not
  enrolled in any school.