Effective Rotary Clubs

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Effective Rotary Clubs
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Rotary Clubs and RI

• Rotary clubs exist to encourage the ideal of
  service as a basis of worthy enterprise. Rotary
  International is the association of Rotary clubs
  throughout the world. Rotary International is
  only effective if its member clubs are effective.
• Effective clubs pursue the Object of Rotary,
  carrying out activities along each Avenue of
  Service.

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Effective Clubs

• Effective clubs are identified by their ability
  to
• Sustain and increase their membership base
• Implement successful service projects in their
  community and communities in other countries
• Support the Rotary Foundation both financially
  and through program participation
• Develop leaders capable of serving in Rotary
  beyond the club level

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Sustain Grow Membership

• Effective Rotary clubs should strive to keep
  current members and bring in new members. To be
  effective, Rotary clubs need committed,
  knowledgeable members who wish to provide
  service. More members results in
• More service potential for a club
• More supporters of The Rotary Foundation
• A larger pool of workers and future leaders
• How would you like to have 2-3 more Rotarians to
  help share the load? (That would add 100 to
  Dist. 6400 headcount.)

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Successful Service Projects

• Effective clubs provide service to their local
  community and in communities of other countries.
  Service Above Self, Rotarys motto, embodies
  the ideal of service that a club must practice in
  order to be effective. These service efforts make
  a positive difference in the world.

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Support Rotary Foundation

• Effective clubs support the mission of The Rotary
  Foundation,world peace and understanding, by
  participating in Foundation programs. Through
  financial contributions, Rotary clubs ensure that
  the programs of the Foundation and its mission
  will continue.

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Leaders Beyond the Club Level

• Effective clubs plan for the future by
  continually developing potential leaders for
  office at all levels of the organization.
  District leaders help coordinate club efforts
  that result in service output no club could
  achieve on their own. Strong leaders at each
  level of Rotary ensures that clubs accomplish
  their goals.

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Your Role As President -Elect

• On July 1, 2007, you will become President-Elect
• Please help the President in all ways possible
• Study the Presidents Manual and be prepared for
  your President-Elect training in March 2008
• Encourage all club leaders to attend the District
  Assembly in April, 2007 and 2008
• Work with the President and the Board to ensure
  continuity of club leadership and projects
• Attend club committee meetings to assist guide
• We are asking you to begin implementing the Club
  Leadership Plan, if your club hasnt yet done so
• See p.5 of the Club Presidents Manual for more

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Club Leadership Plan

• Recommended Administrative Structure for Rotary
  Clubs

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Purpose

• The purpose of the Club Leadership Plan is to
  strengthen Rotary at the club level by providing
  the administrative framework of an effective
  club.

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Features

• Extension of the District Leadership Plan to the
  club level
• Provides list of steps clubs should take to
  implement the plan
• Fosters continuity and consensus among leaders
• Includes simplified list of standing club
  committees that are supported by the district
  structure
• Supported by the new Recommended Rotary Club
  Bylaws
• Can be implemented at any time

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Implementation Steps

1. Develop a long-range plan that addresses the
   elements of an effective club.
2. Set annual goals using the Planning Guide for
   Effective Rotary Clubs in harmony with the
   long-range plan.
3. Conduct club assemblies that involve members in
   planning and keep them informed about Rotary.

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Implementation Steps

1. Ensure clear communication between the club
   president, board, committee chairs, club members,
   district governor, assistant governors, and
   district committees.
2. Provide for continuity in leadership, including
   the concept of succession planning to ensure
   development of future leaders.

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Implementation Steps

1. Amend bylaws to reflect the club committee
   structure and roles and responsibilities of club
   leaders.
2. Provide opportunities to increase fellowship
   among members of the club.
3. Ensure that every member is active in a club
   project or function.

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Implementation Steps

• Develop a comprehensive training plan that
  ensures
• Club leaders attend district training meetings
• Orientation is consistently and regularly
  provided for new members
• Ongoing educational opportunities are available
  for current members

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New Standing Committees
Club Board
Club Administration
Club Public Relations
Membership
Service Projects
The Rotary Foundation
Additional committees can be appointed as needed
on an annual basis
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New Standing Committees
Club Board
Club Administration
Club Public Relations
Membership
Service Projects
The Rotary Foundation
Reports Finances Meetings
Internal External
Recruiting Fellowship Motivation Member
Satisfaction 100 Participation
Community Vocational International Fundraising Yo
uth
EREY PHF, PHS Benefactor Bequest
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New Standing Committees
Club Board
Assistant Governors
Public Relations Committee
Membership Development Committee
District Programs Committees
The Rotary Foundation Committee
District support of the Club Leadership Plan
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The Five Essential Committees

• The next slides are brief descriptions of the
  five essential club committees.
• There is a manual for each committee in your Club
  Officers Kit.
• You will want to add or delete other committees
  to suit your needsfor example, a Youth Committee
  or Fundraising Committee

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Club Administration Committee

• This committee is responsible for all the clubs
  administrative activities.
• Both the clubs secretary and treasurer should be
  members of this committee.
• The club secretary should help fulfill the
  reporting requirements.

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Membership Committee

• Resource for helping to achieve club membership
  goals
• Develops and implements a plan for recruiting and
  retaining club members

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Service Projects Committee

• Resource for helping you conduct successful
  service projects
• Plans and carries out educational, humanitarian,
  and vocational projects that address the needs of
  your clubs community and communities in other
  countries

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RI and Rotary Foundation Programs

• Interact
• Rotaract
• Global Networking Groups
• Rotary Friendship Exchange
• Rotary Volunteers
• Rotary Youth Exchange

• Rotary Youth Leadership Awards (RYLA)
• World Community Service (WCS)
• Humanitarian Grants Program
• Educational Programs
• PolioPlus and PolioPlus Partners

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The Rotary Foundation Committee

• Resource for helping you achieve Foundation goals
• Educates Rotarians about The Rotary Foundation
• Develops and carries out plans to support the
  Foundation through financial contributions,
  bequests, and club participation in Foundation
  programs

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Public Relations Committee

• Develops and executes a plan to provide the
  public with information about Rotary and promotes
  the clubs service projects and activities

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Mission of The Rotary Foundation

• To support the efforts of Rotary International in
  the fulfillment of the Object of Rotary, Rotarys
  mission, and the achievement of world
  understanding and peace through local, national,
  and international humanitarian, educational, and
  cultural programs

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Feedback from Clubs

• Thank you for giving us the opportunity to
  embrace this new structure. It has given us the
  freedom to think outside the box and to
  reenergize the club by shaking it up and cleaning
  house.
• We were able to shape our bylaws to meet the
  character of our club and at the same time meet
  the objectives of RI.

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Benefits

• Continuity in projects and decision making
• Consensus for decision making and goal setting
• A larger and stronger field of club leaders
• Succession planning for club leadership
• Involves all club members in club activities

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Implementation Timeframe

• Before the start of the Rotary Year (Jan June)
• Incoming and current club board agrees to
  implement the Club Leadership Plan
• Club assembly held to involve all members
• Club agrees to adopt the new Recommended Rotary
  Club Bylaws as of 1 July
• Club determines its long-range plan
• Club sets annual goals using the Planning Guide
  for Effective Rotary Clubs

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Resources

• District Governor
• Assistant District Governors
• District committee members
• Club Leadership Plan (EN-245)
• Club Leadership Plan policy
• Recommended Rotary Club Bylaws
• Planning Guide for Effective Rotary Clubs
• Leadership Development Training Cycle

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Planning Guide For Effective Clubs (Appendix 39
of Club Presidents Manual)

• This will be your responsibility next year as
  President-Elect, but you can certainly assist the
  current PE in completing this years form
• It is an inventory of your clubs current state
  and future state in the five areas of club
  organization, plus Leadership Development
• Membership
• Service Projects
• Rotary Foundation
• Leadership Development
• Public Relations
• Club Administration

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Planning Guide For Effective Clubs (Appendix 39
of Club Presidents Manual)

• Based on the current - to - future state
  planning, your club will develop goals for all
  six areas, plus others that the club deems
  appropriate. Examples
• - 30 Members by April, 2008
• - X, y, z service projects for our
  local community
• - X, y Service projects for other
  countries
• - Annual RI contributions goal of
  5,000
• - Participate in x, y, z RIF programs
• - 100 of club officers attend District
  Assembly
• - Two Rotarians serve on District
  committees

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Lets Talk!
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