Regional Demonstration

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(No Transcript)
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WAFAX

• Regional Demonstration
• University of Washington, Tacoma
• September 5, 2007
• Dave Richard, IT Programmer
• Rachelle Sharpe, Associate Director,
• 
  Student Financial Assistance

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Agenda

• Project overview
• System features
• Data elements
• Demonstration
• Next Steps

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Project Overview

• Co-enrollment programs
• Origins, types, purpose
• Processes for students
• Concurrent enrollment, consortium agreements,
  advising
• HECB involvement
• www.hecb.wa.gov/wafax/wafax.htm

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System Features

• Secondary match ID
• Staff Roles of full, partial and limited access
• Only directory information viewable unless
  agreements coded
• Files exchanged via XML
• Ability to edit records after file uploads
• Ability to enter single records or upload file
• Use of comment fields per record or as
  institution
• Institution table with specific information

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Data Elements

• General information
• Directory, identification, contact info.
• Expected co-enrollment school, FERPA
• Enrollment data
• Current course information, credits
• Tuition data, residency, grades, withdrawn
• Financial Aid
• Percent or amount for certain accounts
• Repayment dates if applicable
• Home versus host coding
• FAFSA year on file

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Data Elements, Cont.

• Institutional Information
• submitted annually or as needed
• Contact information
• Grade definitions
• Term start/end dates
• Timing of grades
• WAFAX business practices

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Demonstration

• https//fortress.wa.gov/hecb/portaldev/default.asp
  x
• WAFAX will be part of HECB login
• Administrator of secure site will grant access
• Levels will be
• Full Upload, view all data, data entry
• Partial Upload, view all data
• Limited View data EXCEPT financial aid

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File Extracts

• XML sample
• XML schema (XSD)
• http//www.hecb.wa.gov/xsd/wafax.xsd
• Helpful links
• http//www.hecb.wa.gov/wafax/wafax.htm
• Summary of issues identified at last IT meeting
• Streamlining processes among institutions with
  similar student management software

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Next Steps

• Grant access to institutions with signed
  Agreement
• Continue demonstrations
• Provide training as needed
• Monitor requests for enhancements
• rachelles_at_hecb.wa.gov 360.753.7872

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Other Discussion
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File Format XML
ltxselement name"WaFaxUploadReport"gt -
ltxsannotationgt   ltxsdocumentationgtA WaFax
upload file may contain Institution and/or
Student informationlt/xsdocumentationgt  
lt/xsannotationgt - ltxscomplexTypegt -
ltxssequencegt   ltxselement name"Institution"
type"InstitutionType" minOccurs"0"
maxOccurs"1" /gt - ltxselement name"Students"
minOccurs"0"gt - ltxscomplexTypegt -
ltxssequencegt   ltxselement name"Student"
type"StudentRecordType" minOccurs"0"
maxOccurs"unbounded" /gt   lt/xssequencegt  
lt/xscomplexTypegt   lt/xselementgt  
lt/xssequencegt   ltxsattributeGroup
ref"ReportIDAttributes" /gt   lt/xscomplexTypegt  
lt/xselementgt lt!--
  --gt lt!-- WAFAX Download Report
(Download Contract)  --gt lt!--
  --gt
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Sample Screen - Download

• View most recent upload information
• Note last update date
• Click on institution to view school-specific
  details
• Click download matches to get file of matched
  students
• Upload a file or Add a Student Record

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Sample Screen Enter a record
General information fields
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Sample Screen Data Entry
Enrollment Financial Aid fields Other Data
(comments User Data)
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Sample Screen Record View
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Sample Screen Record View