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The Business Continuity Management Bar Has Been
Raised and the Battle Baton meets the
challenge...
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The Battle Baton Was Developed To Meet A Tricky
and Time Consuming Problem In BCM...
But, Up Until Now, Defining The Problem Has
Been A Challenge In Itself!
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The Civil Contingencies Act Imposed Statutory BCM
Duties...
The Civil Contingencies Act 2004
The purpose of Part 1 of the Act is to establish
a new statutory framework for civil protection at
the local level. Local responders are the
building block of resilience in the UK, and the
Act will enhance existing arrangements by
Establishing a clear set of roles and
responsibilities for local responders Giving
greater structure and consistency to local civil
protection activity and Establishing a sound
basis for performance management at a local
level. They are required to Assess the
risk of emergencies occurring and use this to
inform contingency planning Put in place
emergency plans Put in place Business
Continuity Management arrangements Put in
place arrangements to make information available
to the public about civil protection matters and
maintain arrangements to warn, inform and
advise the public in the event of an emergency
Share information with other local responders
to enhance co-ordination Co-operate with
other local responders to enhance co-ordination
and efficiency and Provide advice and
assistance to businesses and voluntary
organisations about business continuity
management (Local Authorities only).
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Then, BS 25999 Set The Standard...
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This BSI BS 25999 Illustration BelowRe-inforces
The Message
An important driver in BS 25999 involves the
embedding of BCM in an organisations culture.
It is a difficult task how will people do
it? ...the Battle Baton achieves this
and a whole lot more!
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What Some Industry Professionals Are Saying...
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For some reason, management terms and
information handling has all become a jumble of
words jargon with very little clarity or
consistency. This gives the potential of
misunderstandings and confusion
Perhaps BSI BS 25999 missed an opportunity to
remove this feeling of things being in a
jumble ...
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We call this jumble of management terms and
information handling
In Case of Emergency (ICE) Data Management
So, to meet this challenge, we invented
the Battle Baton ICE Data Manager
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Traditionally, People Have Struggled WithBCM ICE
Data Management

• When discussing ICE data management, people often
  say things like-
• It is hard work to develop - Complex skill
  sets are required (Word, Excel, Access)
• It is virtually impossible to keep up to date
  and control
• It is difficult to communicate and share
  information
• Backups are always required and there are
  support problems
• It is very manpower intensive and very
  cumbersome
• Lots of printing, copying and costly
  distribution is required
  
  ...and it is not at all green

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Traditionally, Multiple Inputs Deliver Poor
Outputs...
Multiple Inputs Singular Outputs

Personnel names and telephone details Department
details Site details Minimal Alternative
Workspace details Linked spread
sheets Manually generated diagrams Applications
used
Chains of communication without
criticalities Unclear IT logistics for
alternative site working Unclear data for Home
Working Provides non-specific application
inventories Organisation chart Minimal useful
logistics
Traditional BCP

• At the time of initial input, hopefully, this
  data will be up to date, but because it is
  dynamic,
• It quickly becomes out of date
• It is very difficult (virtually impossible) to
  maintain and to manage
• It is impossible to share, maximise the value or
  communicate effectively economically
• Sadly, even if all this is achieved, the outputs
  are of limited use or value (resulting in much
• wasted time effort).

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The Battle Baton maximizes the benefits of
Single Inputs to generate quality Multiple
Outputs which must be the ultimate goal
This feature is very valuable and of great
benefit to our clients and is yet another area
where the Battle Baton scores heavily !
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Single Inputs Multiple Outputs

Embeds the culture (BS25999) throughout the
organisation so everyone stays informed Provides
Individual ICE Data Sheets Co-ordinates BC
Team(s) Responsibilities Communication
Details Defines chains of communication
throughout the organisation Simplifies IT
logistics to enable planning for alternative site
working Delivers essential data to support Home
Working Projects Reports Cross
Site/Organisation-wide Provides vital
Management/Business Unit Reports Satisfies
Emergency Services Requirements Compares
Alternative location facilities with actual
facilities available/used Provides Equipment,
Software Skills Inventories Enables BC email
broadcasts to all or selected groups at any time
Single Inputs

Site Details Floors in each Site Alternative BC
Locations resources available Departments/Busin
ess Units and Sections within each Critical
Worker Categories BC Team Categories Identified
Risks / Incidents Equipment and Software
used Specialist Skills Self administered
Personal Data(at the level of your choice)
With a minimal effort on front end set-up, the
Battle Baton delivers multiple BCM reports and
logistics from a single data source which in turn
maximises the value of your investment in both
time money!
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The Economic Solution Is The Battle Baton

• It independently and securely manages-
• Contingency Team structures
• Lines of communication at all levels, plus it
  has email broadcasting
• Staff re-location, re-assignment Home Working
  logistics
• Multiple sites including inventories if
  required it is fully scaleable
• A high degree of self-administration - if you
  wish
• The Embedding of the BC culture as recommended
  by BS 25999
• A virtually paperless system
• The question has to be- How would you manage
  all this economically and efficientlywithout
  investing in some technology?

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The Battle Baton EvenEmbeds The BC Culture

• How does the Battle Baton Embed the BC culture?
• Personal ICE Data sheets enable Staff to
  understand what they have to doand the role they
  have to play in Business Continuity Crisis
  Management
• Using the Battle Baton removes the smoke and
  mirrors often currentlysurrounding business
  continuity creates buy-in from staff
• It relieves the pressures of ongoing maintenance
  administration issues imposed by statutory
  measures whilst embracing the culture
• Our professional team is also at hand to offer
  support when required
• We have often heard-
• It solves the challenge, gives consistancy,
  improves communications, maximizes
• the value of our inputs and helps us tick the
  boxes!
• ...and, thats how simple the Battle Baton is to
  use...its a lot like ticking boxes!

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Who Really Benefits From Using The Battle Baton?

• Engaging the Battle Baton-
• Simplifies the tasks facing BC Managers to
  embed the culture and manages a whole host of
  difficult contingency planning issues statutory
  duties
• Enables Key Decision Makers to focus on the
  real issues of re-establishing services to the
  community quicker in a crisis
• Opens new avenues for BC Communicators, even
  when your servers
• are down, thereby improving resilience and
  stake-holder confidence
• Delivers consistent information for BC
  Managers, Planners
  and even the
  Emergency Services
• Generates logistics reports for Home Working
  Project Officers
• Benefits The Whole Organisation because the
  staff will have the appropriate
• level of information and know the role they
  each play...it embeds the culture!

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So, Who Else Can Benefit?

• Emergency Planning Officers benefit because they
  can quickly-
• Access staff with the appropriate skill sets for
  a task
• Re-assign job classifications to suit an incident
  Fire Wardens, First Aiders etc.
• Utilise the flexibility of the Battle Batons
  email system to broadcast messages and re-locate
  / re-assign people to fit in with an Emergency
• and keep people informed
• Generate vital emergency contact details of any /
  all members of staff
• All these benefits are available 24/7 365, even
  when your servers are down
• and it is all available
  with Zero Impact on your ICT resources.

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Summary Of The Key Benefits OfEmploying The
Battle Baton

• It embeds the culture through ICE data sheets
  creates staff buy-in
• It manages delivers ICE Data Management for BC
  Teams, EPOs
• Management reports and does so
  consistantly
• 3 It has Email Broadcasting for plan
  invocation, testing communications
• 4. It is a secure independent system that Is
  fully scaleable improving resilience
• 
  ...all in real time and is available
  now!

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Lets take a closer look at the staff login and
personal ICE Data Sheets
This is an example Welcome screenand personal
ICE Data Sheet Maintenance is simple.
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Lets take a closer look At The ICE Data Sheet
The top half of theICE Data Sheet records data
about an individual.
The bottom half records data relevant to an
individuals role in BCM/BCP.
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Addig The Staff
At least 90 Of This Data Can Be Bulk-loaded
Bulk-load data files are easy to create and
import. You can simply import (1) names and
email addresses or (2) 90 of the data that the
Battle Baton can carry for a fuller picture. Or
(3) add people one at a time...The choice is
yours! Tip- if you go for the minimal data
load option, staff can add their own details when
convenient.
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The Engine Room of the Battle Baton

• The Report Generator has-
• crucial pre-defined, point n click, reporting
  capability
• simple information filtering or select
  organisation wide
• restricted use governed by User Logon rights

and delivers when results matter
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Email Broadcasting Is SimpleYet Powerful
You can broadcast incidents, plans and updates of
plans(or any message you like) to everyone in
just seconds.
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Sites, Plans and BC Teams are displayed in user
friendly administration screens for checking and
modifying by the applications Administratorsits
simply brilliant and quick!
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We Are Focused On SupportingOur Clients...

• So, to make implementation simple we-
• Assist with the initial set-up we will look at
  this later in the presentation
• Sites
• Floors
• Organisation Structure
• Advise on any assistance required with BC Team
  and Worker Categories
• Help with data loading - if required (we can also
  assist with data gathering)
• Provide Technical Support via our FREEPhone 0800
  04 09 707 and email
• Provide you with a 24 / 7 365 BCP Emergency
  number
• Provide BC email accounts if required

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Getting Started

• The Battle Baton is easy to set-up and
  administer-
• You can start by entering minimal information for
  the BC Team and Key Personnel and then progress
  through the organisation by Business Unit,
  Sub-section etc. at your pace, with our help
• Then, if you wish, you can invoke a large degree
  of self administration
  many or all members of staff
  can do just a little
• You can manage the system centrally and use email
  or hard copy distribution of ICE Data Sheets to
  keep staff informed
  or mix n match as you wish.

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What Some Have Said
We need thisIt does everything we want it to
do! It has more benefits per than any other
in its class, bar none! How would we possibly
do all this without the Battle Baton? Its
unbelievable that it can do all this for the
money! Its brilliant! Its a no
brainer!
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The Battle Baton is unique in its class!
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What follows are some simple slides that
illustrate how the Battle Baton embraces W W W
technology.
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To initiate the Battle Baton, we begin with
theMain Site / Building, which is hosted on a
secureBattle Baton server
Main Site(HQ / Town Hall etc.)Hosted on
aBattle Baton server(Hosted managed 24/7 at
aGCAT Data Centre)
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Then, we can add more Sites build the
organisations virtual structure
Local Site
Main Site(HQ / Town Hall etc.)
Local Site
Local Site
Local Site
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Then we can add more Sites build the
organisations virtual structure
Local Site
Main Site(HQ / Town Hall etc.)
Local Site
Local Site
Local Site
Sites are automatically hooked into the network
using the W W W
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Gradual expansion harnesses the power of the
internet so as to link up communications
logistics
Resilience/Recovery Centres
Resilience/Recovery Centres
Local Site
Regional Site
Regional Site
Main Site(HQ / Town Hall etc.)
Local Site
Local Site
Regional Site
Regional Site
Local Site
Resilience/Recovery Centres
Resilience/Recovery Centres
A virtual web is being created in real time. In
effect, it is an organisations own web based
intranet. How brilliant!
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We create your own, independentVirtual
Intranet in minutes!
Internet Access
Main Site(HQ/Town Hall etc.)
Internet Access
Internet Access
Internet Access
The Battle Baton embraces WWW technology to allow
you to develop / or access your Battle Baton
locally, nationally or even globally!
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Operational benefits
Why the Battle Baton is so good-

• Web based and independent so, ìt will improve
  resilience
• Zero Impact' on IT resources
• Simple to use with little / no training required
  Easy to hand-over
• No tricky installations or backups
• Fees include set-up and technical support
• Unique 24 x 7 - 365 BC emergency telephone
  support
• Seamless expansion as sites are added

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So How Does This All Work?
Lets take a look at setting up the Battle
Baton and the way it all hangs together. Its
all very simple, but very clever!
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The Initial System Set-up Is Simple
TheOrganisation
Web based technology brings automation...the
initial launch of the Battle Baton is instant!
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Adding Additional Sites Is Simple
TheOrganisation
Site Floors
You can add Sites in just a few clicks.Its
dynamic All in real time!
Complete the online form select the number of
Sites.Then, click on confirm!
This cascading model can be set-up in minutes...

New Sites are seamlessly
integrated in real time!
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Adding Alternative Locations(Black Sites WAR
Rooms)
TheOrganisation
You can add your alternative locations in the
initial set-up or at anytime
You can even modify or update the initial
information whenever you wish.
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Then, We Add The Departments...
TheOrganisation
This cascading model can be set-up in minutes
Select the option, type in the description and
click on INSERT RECORD!
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Assigning Department HeadsIs As Simple As 1, 2,
3...!
TheOrganisation
Department Heads are checked in their ICE Data
during the initial input or at any later
time. They will appear in the drop downs for
selection...it is that simple. Virtually anyone
can do this!
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Setting-up A Section / Sub-Sections
TheOrganisation
Departments
DepartmentHead
DepartmentHead
And it is just as easy to add Sections and
Section Heads as well...Building the structure is
simple and can be added to and changed to suit
your circumstances. Simple text INSERT RECORD!
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A Multiple Site System Set-up
TheOrganisation
Departments
DepartmentHead
DepartmentHead
Section
Section
SectionHead
SectionHead
Staff
Staff
Staff
Business Continuity is driven by communications
and relationships. Using the Battle Baton
will Maximize your efficiency. You will enjoy its
simplicity and flexibility!
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Multiple Sites Integrate Seamlessly Cross Site
Reporting Is Easily Acheived
TheOrganisation
Site 1/Floors
Site 2/Floors
Departments
Departments
DepartmentHead
DepartmentHead
DepartmentHead
Section
Section
Section
SectionHead
SectionHead
SectionHead
Staff
Staff
Staff
Staff
Staff
Staff
The data base logic will automatically integrate
the Sites and hook people together, even when
there are more complex business structures.
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Your Simple Inputs Will Develop A Powerful
Reporting Tool
The OrganisationSingle or multiple Sites
CM Team Comm. Chains
Planning/HomeWorking
Communicators
ICE Data ReportGenerator
Ind. EmailBroadcast
ManagementReports
IndividualICE Data
InventoriesEquipt, Skills, S/W
Depts/Sections
Staff
IndividualICE Data
IndividualICE Data
IndividualICE Data
StandbyAt Home
Alternative LocsWork Area Recovery
Your simple inputs dynamically deliver vital ICE
Data saving huge amounts of wasted time
and effort...Its never too early to employ the
versatility, simplicity and ingenuity of the
Battle Baton.
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The Battle Baton - ICE Data Manager Now that you
have a better understanding ofthe power and
benefits of the Battle Baton. Do you see how it
will manage your ICE Data?