What is HRIS?

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What is HRIS?
A Human Resource Information System(HRIS) is an
information system that stores, manages, and
processes detailed employee information.
Additionally, it records and integrates human
resource policies and procedures.
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HRIS also provides a centralized platform for
processing various personnel transactions such
as payroll processing, bene?ts management, travel
authorizations, and leave management.
It is used by organizations to manage the entire
employment life cycle from recruitment to
retirement of employees. This includes managing
employee data such as payroll, performance
reviews, bene?ts administration, employee self-
service portal, etc.
Some of the key functions of an HRIS are

• To provide a structured way of storing employee
  information like personal details, education,
  skills, etc.
• To manage employee records including their
  employment history, any

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• disciplinary action taken against them, and their
  contact details.
• To manage all the company's employees in one
  place, thus saving time and money.
• To provide employees with an easy way to access
  their own records at anytime from anywhere in
  the world using any device that has internet
  connectivity.
• Why do you need an HRIS?

The biggest advantage of having an HRIS solution
is that it helps you keep track of all your
employees records in one place. It also allows
you to have complete transparency over your
workforce.

• Recruitment process You can use an automated
  system that reduces the time spent on managing
  recruitment processes like posting job vacancy
  announcements, scheduling interviews, etc. This
  will help you save

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money and improve e?ciency as compared to manual
methods used by most organizations today. Learn
more about the applicant tracking system

• Employee Data Management The system stores all
  information related to employees like their
  contact details, personal information like
  address, etc., as well as their professional
  quali?cations and skills that can be used
• for recruitment purposes.
• Learn more about employee database software

• Payroll Management The system manages all salary
  payments made to employees and it also generates
  reports on timesheets which are submitted by the
  employees weekly. It maintains all records of
  employment history like promotions or demotions
  etc. so that they can
• be referred when needed.
• Learn more about payroll management software

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• Time Management This feature helps you manage
  holidays taken by your employees along with sick
  leaves taken by them. Using this feature you can
  easily generate reports on absenteeism among
  other things as
• well.
• Learn more about the timesheet management system

What are the benefits of using HRIS
Software? The bene?ts of using an HRIS software
are many, but some of the most important ones
include
Better employee performance An HRIS software
will help you to see what your employees are
doing on a day- to-day basis. This can help you
to identify the good workers from the bad ones,
and it can also give you insight into how well
people are performing their tasks.
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You can also use this information to see whether
there are any areas where employees need more
training or assistance.
Improved e?ciency If your business uses multiple
locations, an HRIS system will allow you to
manage them all with one central database. This
means that you won't have to send emails back
and forth between di?erent o?ces everything can
be done through one central location!
Easier transfers from one o?ce location to
another If someone leaves one o?ce and goes to
another one (or if someone moves from one
department to another), having an HRIS system in
place will make transferring information much
easier than it would otherwise be!
Faster hiring processes When it comes time for
your business to hire new employees, having an
HRIS
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system in place will make things run smoothly for
both applicants and employers alike!
Automated payroll processing Automated payroll
processing, will save you time when it comes time
to pay your employees their wages because it
reduces the number of steps needed for this
process.
What HRIS features should you look for? The ?rst
thing to understand when looking for an HRIS is
that not all systems are created equal. The
features available will vary from vendor to
vendor and from package to package. As a result,
there is no one size ?ts all approach to
selecting an HRIS system. Before you begin the
process of evaluating HRIS systems, it's
important to have an idea of what you're looking
for and what your business needs are.
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For example, if you need a system that can manage
your employee bene?ts, then this will be a
requirement of any system you consider. It's also
worth noting that if there isn't a feature that
exists today, you maybe able to have it added
later on through customization or integration
with another application.
Once you've identi?ed what features are most
important to your business, it makes sense to
start looking at vendors who o?er those
capabilities within their software
products. For example, if employee leave
management is important but payroll is not then
this could eliminate some vendors from your list
right away.
Check the functionality of the software ?rst
Before buying any software make sure that it has
all the necessary functionalities that you need
in order to run your business e?ciently. Make
sure that this software provides all the
necessary functionalities like employee
management, payroll management, claims
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management, etc.,
What reports does it generate? A good HRIS
software should be able to generate reports
about various aspects of human resource
management such as attendance reports, payroll
records, etc.,
A good HRIS software should allow easy
integration with other systems.
How to implement an HRIS system?
The implementation of the HRIS system is the most
important part of the process. This is when you
will get to know how e?ective your new software
will be in supporting your business goals.
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There are several ways to implement an HRIS
system, but the best way to ensure success is by
following these steps
Select a platform that aligns with your
organizations needs. You want to choose a
platform that aligns with your business goals and
allows you to easily customize it based on those
goals. In addition, be sure to choose a platform
that has been tried and tested over time so that
it will continue to meet those needs in the
future.
Create a high-level business plan. Create an
outline of what you want out of your HRIS
system, including identifying which features are
necessary or desired for each department and how
they would use them. Make sure that all
departments can see this document so they
understand whats expected from them and from
their fellow departments.
Set up testing groups within your organization.
The testing groups should include members from
each department who can test out di?erent aspects
of the HRIS system before it goes live for
everyone else in the company. This gives
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them time to do some training on using it before
everyone else starts using it.
Are you looking for the best and leading HR
software in Singapore. Learn more about HR
Software in Singapore
For a 14-days free trial click here Takeaway
This blog post helped you understand what HRIS
is, its bene?ts, and what you should consider
when choosing an HRIS system.
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