Reducing target count in QuickBooks

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Reducing target count in QuickBooks
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Reducing target count in QuickBooks
A target is essentially a detail line or item
line in a transaction. For example, if you had an
invoice with 10 lines, it would take up 10
targets. The Targets of a QuickBooks transaction
provides detailed information about the
transaction and includes the target accounts,
target names, target memos, target amounts, etc.
Some characteristics of the Targets are
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Differences between Targets and Sources
The source of a transaction is the summary or
total of the transaction.  An example of this is
the source of a check which includes the amount
of the check, the payee, and the bank account
from which the check was written.  The target of
a transaction is the distribution of the source
into 1 or more other accounts.  For example, a
check might be used to pay expenses in 2
different General Ledger accounts, which appear
on the Expenses tab below the check payee
information.  The targets of this check include
the information on these 2 lines.
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A transaction can have 1 source and 1 or more
targets.  In most instances, the source is equal
to the sum of the targets.  Forms or windows in
QuickBooks determine what information will be the
source and what will be the target.  Your only
control over what is the source or target is what
you enter (subject to validation) in the
appropriate area of the form.  In the check
example below, the top part of the check form is
always.
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Some characteristics of transactions are as
follows

• Transactions usually have multiple targets
• There are a few transaction types that can have
  only one target (i.e. Payment, Transfer).
• Each element of the target data set can appear
  multiple times in the transaction.
• In some transactions, the source data is copied
  into the target data.
• In an invoice, the target names are always copied
  from the source name.
• In an invoice, the target numbers are always
  copied from the source number.
• The maximum number of targets you can have in
  your data file is 350,000 before you can upload
  it to QBO.

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In the case where your QuickBooks has more than
350k targets, you have the option to reduce the
target count by a Condense or SuperCondense of
the data file. A Condense or SuperCondense will
remove all closed transactions prior to the
cutoff date to reduce the target count. Files
with inventory do not condense and a
SuperCondense is required in such cases. A
SuperCondense will also be required if your data
file does not condense normally or if you are
using an international version of QuickBooks such
as QuickBooks Canada or QuickBooks UK.