How to Plan Your Tender Response

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(No Transcript)
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A well-researched tender and a carefully
planned response will increase your chances of
success, while reducing costs and time-wastage to
your business.
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• The following are some tips for organising your
  tender response.
• Examine the tender request
• Most tender requests will have the following
  common elements
• outline of the buyer's requirements
• list of criteria that you must meet
• instructions about the tender process and
  submission.

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• Carefully read the tender specifications,
  conditions and contract terms. Ensure you
  familiarise yourself with guidelines, policies
  and laws for tendering.
• Once you fully understand the tender request, you
  need to find out if the tender opportunity is the
  right fit for your business.

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• Confirm your capability for the job
• After you have thoroughly analysed the tender
  request, next is to confirm your business's
  capability to fulfill the contract
• List all the elements of the contract.
• Identify the requirements you can definitely
  meet, then any components you are concerned
  about.
• Confirm your licences, registrations or
  accreditations are relevant.

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• If you cannot deliver all of the specified goods
  or services, within the required time frame, you
  may consider partnering with another business.
• Carefully consider the risks associated with the
  contract and have a plan to manage or minimise
  risks.

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• Research the buyer
• Gather as much information as you can about the
  organisation requesting the tender.
• Including the work they require. Having extensive
  information about the tenderer will allow you to
  tailor your tender proposal to their specific
  needs.
• If possible, attend all briefing sessions
  provided by the tenderer.
• Do not be afraid to ask the tenderer questions.
  This can allow you to establish relationships
  with key contacts.

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• Develop a marketing pitch
• Prepare a short marketing plan that is tailored
  to your tender. This will help to define how you
  plan to market your business for this specific
  tender.
• Your marketing plan can be used to identify any
  key ideas you will use in your tender response,
  as well as the products, reference material and
  information resources you will include in the
  tender.

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• Plan your tender proposal
• Set up a meeting with your staff to plan the
  tender development process. An organised approach
  to creating a competitive tender response, is
  your best weapon.
• Identify who will coordinate the tendering
  process and keep the latest version of the tender
  document.
• Have a plan in place to submit your tender
  proposal well before the deadline.

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• Consult all project contributors
• In planning your tender, consult and involve
  everyone who will work on the contract.
• Use these consultation sessions to consider
• the resources you will assign to preparation of
  your tender proposal
• the budget you will require when you win the
  contract
• influencing factors, such as, your track record,
  your competitors, and the relevant experience and
  qualifications of project contributors.

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• Enlist a professional tender writer
• An experienced professional tender writer can
  help you to navigate the quagmire that is tender
  writing.
• Red Tape Busters has a team of experienced tender
  writers that can partner with you and your
  business to develop a well-organised and high
  standard tender proposal.
• Whether your needs are a tender writer Sydney, a
  tender writer Victoria, a tender writer Melbourne
  Wales or a tender writer anywhere across
  Australia, Red Tape Busters are your team.

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