Tender Writing - The basics

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• Every year, local, state and federal governments
  and agencies and private companies invite
  businesses to submit their best bid for the
  supply of goods and services.
• What follows is the basics needed to prepare a
  competitive tender.

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• Register your interest
• Follow the tender document instructions to the
  letter, to register your interest in tendering.
• This is important as it will keep you up to date
  with tender information sessions.

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• Attend tender information sessions
• Attend any information sessions offered. These
  are important opportunities to make contact with
  the tenderer and ask questions.
• You may also have a chance to meet potential
  subcontractors.

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• Develop your tender response strategy
• Thoroughly plan your tender response and consider
  the tender requirements and resources involved.
  Ask yourself
• How much is involved to prepare the tender
  response?
• What information do I need to put together?
• Can my current fulfil the contract?
• Can I manage the tender project?
• Who is my competition and what are my chances of
  winning?

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• Review recent awarded contracts
• If you are not sure about any or the tender
  requirements, Review previously awarded
  contracts. Research the tenderer.
• What type of companies won tenders with them in
  the past? What do they look for? What can you do
  to meet their requirements and expectations?

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• Write a compelling bid
• Preparing your tender proposal includes carefully
  planning, drafting and refining it. Ensure that
  you use any response forms provided and address
  all questions.
• Stick to all word and/or page limits set, and do
  not go altering fonts and font sizes unless
  expressly permitted.

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• Be very clear about your proposal structure.
  Select some key propositions you will use to set
  your tender apart.
• Review the tender evaluation criteria to secure a
  better understanding of what the tenderer is
  looking for and how you will be evaluated.

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• Understand the payment terms
• When creating your tender response, make sure you
  thoroughly understand the payment schedule that
  the tenderer has specified.
• Government payment schedules vary between
  agencies and vary between tenders.
• If you require payment of goods or services
  differently to that specified in the tender
  documents, you should address this in your offer.

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• Find referees
• Provide reliable referees in your tender proposal
  who know your business and can testify to your
  work.
• Ensure you make your referees clear on what the
  tender request is about, so they know what points
  to stress in their reference.
• If you have supplied goods or services in the
  past to a government agency, be sure to ask them
  for a reference.

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• Check and submit your bid
• Make sure you read, re-read and check the finer
  details of your tender proposal thoroughly before
  submitting it.
• Use the checklist if provided in the tender
  documents or create your own checklist to make
  sure your bid addresses and meets all the
  requirements.

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• Get help
• If you are not a strong writer or it seems a
  daunting task, think about engaging a
  professional tender writer.
• A professional tender writer brings a wealth of
  experience to the table and can work with you to
  produce a contract winning tender proposal. Red
  Tape Busters has an experienced team of
  professional tender writers.
• Tender writer Brisbane, Tender writer Melbourne
  or tender writing anywhere in between or
  Australia wide, Red Tape Busters team are
  waiting to help you now.

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