Challenges with Manual Enrollment

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Challenges with Manual Enrollment
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Student Information Systems have come a long way
in helping traditional educational institutions
get better in handling processes by simplifying
them with technology. Student admission and
enrollment process is one of the trickiest of
process for an educational institution. The
larger the institution, the bigger the problem.
The complexity also increases because of
popularity, student/school proportion in an area,
and such reasons.
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Some of the factors that complicate this process
are1. Time sensitive nature2. Need for
co-ordination3. Keeping it cost effective4.
Error Prone5. Extremely Slow 6. Tiring 7.
Eco-unfriendly 8. Accountability 9. Vendors
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• 1.Time sensitive nature As it requires lot of
  time to handle the applications received from the
  manual admission process and generate the results
  within the time constraints.
• 2. Need for co-ordination - Involves a lot of
  coordination between the individuals as well as
  teams to keep the proper process of the manual
  admission.
• 3. Keeping it cost effective admission process
  is traditionally very laborious process as it
  requires resources to maintain and handle the
  large amount of admission applications. It is a
  challenge to keep manual process also
  cost-effective.
• 4. Error Prone The process, being manual, is
  inherently error prone. Mistakes at this stage
  cause significant impact to the long term of
  schools success, especially if a deserving
  student is missed for some reason. Needless to
  say, students also miss the chance to be among
  the elite that institution offers.

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5. Extremely Slow Being manual process, the
various layers of checks and data feeding
involved, the process needs several resources
deployed to be efficient. Unfortunately, this
means more time in coordination and higher costs.
6. Tiring Admissions usually happen in
summers. Often students and parents have to stand
in long queues in summer heat. Staff members also
have to be on the field to manage queues and help
prospective students and their care givers. 7.
Eco-unfriendly - Lot of paper-work is required,
resources to store and archive the papers which
is not cost-effective as well as
eco-unfriendly. 8. Accountability Manual
admissions process does break inevitably as the
institution grows and workload increases. It is
also difficult to hold people responsible,
thereby making it difficult to improve the
system. 9. Vendors - Third party vendors might
get involved in planning logistics. This adds to
coordination which is usually not cheap.
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To overcome the above problems and to cut down
the cost, what educational institutes should
prefer is to transform from the manual process to
the automated system and adopt the technologies
which can be cost effective as well as beneficial
for the institutes. There are solutions available
now that adopt latest technologies, processes and
cloud based infrastructure to keep the process
simple, light and gets the job done.
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THANK YOU