6 Super Tips to Practice Fairness with Attendance Software

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6 SUPER TIPS TO PRACTICE FAIRNESS WITH ATTENDANCE
SOFTWARE

• By now, you probably know that attendance
  software can save you lots of money by curbing
  overpayments, inaccurate time reporting,
  tardiness, absenteeism, buddy punching, and so
  forth. But employee attendance software can also
  help you to practice fairness with employee time
  off requests.
• When employees feel that you are not being fair
  with their time off request, they are likely to
  start harboring feelings of resentment and will
  eventually look for work elsewhere.
• In addition to vacation leave, employees are
  entitled to unpaid time off to handle personal
  issues, such as
• moving house
• attending a wedding
• attending a religious event
• visiting a sick relative and so on

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• So, how do you handle time off requests without
  being unfair and at the same time without pulling
  your hair off?
• 1. Implement Attendance Software -
• The first thing you should do is ensure that
  attendance tracking is accurate. Only then can
  you effectively approve time off requests without
  interfering with the normal operations of the
  business. Implementing employee attendance
  software will give you a more accurate idea of
  the attendance trend of your employees.
• 2. Establish a Fair Policy -
• The other thing you need to do is to establish a
  vacation/time off policy that clearly outlines
  the rules on when they can take vacations or
  request time off, how much notice they need to
  give, and so on.

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• If you have already introduced time tracking
  software or punch clock software into the
  business, your employees, especially the new
  ones, will be able to access the policy online
  whenever they wish.In addition to this, they will
  be able request time off via your time tracking
  software, and you will be able to approve or
  decline their requests via the same attendance
  software. When crafting your policy, remember to
  take sicknesses and other emergencies into
  consideration.
• 3. Allow shift Trades -
• Another way to this would be to allow your
  employees to shift trades, where by an employee
  can arrange to have his or her shift covered by a
  fellow employee so that he or she can take some
  time off. To avoid confusing other staff members,
  you will need to approve all shift trades first
  so that you can update the schedule.

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• Once again, you will be able to receive shift
  trade requests through the software, and you will
  also be able to respond through the same. When
  managed well, shift trades can be a very
  effective way of approving time off requests.
• 4. Allow Self-scheduling -
• Self scheduling is also another way to practice
  fairness with employee time off requests. With
  self scheduling, you allow your employees to take
  the responsibility of choosing their ideal time
  off while still respecting the companys policy
  on time off requests. This can be a good way of
  being fair with time off request, but it needs
  some oversight.
• For some businesses, holiday weeks are the ideal
  time for employees to take time off because this
  is the time business is usually at its slowest.
  But for retail businesses, the holidays are
  normally nightmarishly busy and this is when a
  manager needs most of his or workers.

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• Based on your line of business, your vacation
  and time off requests policy should clearly
  outline the times of the year when nobody is
  allowed to take time off, unless it is really
  necessary to do so.
• 5. Practice confidentiality -
• Including total confidentiality in your time off
  and vacation requests policy will get rid of any
  notions of management showing favoritism in these
  types of requests. Employee As reason for
  requesting time off might appear more important
  than employee Bs reason and your decision might
  induce some kind of resentment among employees.
  To avoid this, keep their reasons off the record
  but be transparent about the policy. Using a
  shared calendar will help you to pull it all
  together, and first-class punch clock software
  will help you achieve exactly that.

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• 6. Be reasonable -
• There will be time when your employees will
  present sudden time off requests to handle an
  emergency or an important event. Their reasons
  will not always seem important to you, but they
  may be important to them. Be reasonable when
  handling such request or you might end up losing
  some of your best employees.
• When there is just no way you can afford to
  grant such a request, try to give a thorough
  explanation as to why it is not possible and
  there is a good chance that the employee in
  question will understand or even suggest a
  workable arrangement.
• All in all, because premium attendance software
  enables remote clock-ins, you may allow some of
  your employees to work away from office as they
  address their personal issues if there really is
  no other way to it.

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• Article Summary -
• Employees will always request time off to see to
  their personal issues or to vacation with their
  loved ones. As much as youd like to accommodate
  all time off requests, you also need to consider
  the business and the importance of keeping it
  running smoothly. But you really dont have to
  see red when bombarded with several time off
  request. There is a lot you can do handle such
  requests and still end up appearing like a hero
  to your employees. Read on and discover how.
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