Assessment Trip for Otho Abwao Community Water Project

1
Assessment Trip for Otho Abwao Community Water
Project

• Date of TAC Presentation November 6, 2006
• Project Tracking
• ID Number EWBUCIN-Keny-00217
• Location Nyando District, Kenya
• Risk Level Low
• Chapter(s) EWB-UCIN (University of Cincinnati)
• Dates of this Implementation Travel
• Brief Travel History to region

2
Objectives of Site Assessment Trip

• Overall Project Objective
• To design and implement water supply by
  submerging a pump into an existing bore hole,
  powering it with wind/solar power, storing the
  water in a reservoir, and distributing the water
  to five collection points throughout the
  community.
• Give the background of the project
• There is an acute water shortage in the Otho
  Abwao community (Nyando District) resulting in an
  outbreak of waterborne diseases due to drinking
  from seasonal rivers and springs. The is a
  current foot pump at the 65 meter deep borehole
  that causes contamination and is a very slow
  process.

3
Objectives of Site Assessment Trip

• Site Assessment Data Needs
• What data is required to design the project?
• Distance and elevation change from borehole to
  distribution tanks
• Presence/absence of water impurities
• Nitrite, nitrate, ammonia, arsenic, lead, total
  organic carbon, pH
• Observed patterns of use
• Animal activity in the area
• Average and sustained wind speed
• Quality of materials available locally
• Concrete, pipes, epoxy, bracing, storage tanks,
  valves, etc
• From where will this data be obtained?
• Distance and elevation change through survey of
  area
• Water testing on site
• pH
• Water testing at local university
• Nitrite, nitrate, ammonia, total organic carbon
• Water testing at US EPA
• Complete metals analysis and characterization
• Wind from handheld wind meter or previous data
  from university

4
Objectives of Site Assessment Trip

• Site Assessment Data Needs
• What instrumentation or system of monitoring will
  be used to evaluate the sustainability of the
  project?
• Data on pump maintenance and longevity are
  available from manufacturer
• Masonry structures are easily maintainable by
  locals
• Currently researching ways of monitoring aquifer
  depletion
• Data on local use are coming from Health
  Committee

5
Site Assessment Methodology

• Describe the potential impacts to the physical
  environment that the project may cause
• What data will be collected to monitor these
  impacts?
• e.g. pumping water from the aquifer may deplete a
  source of potable water and there are plans to
  monitor the aquifer etc.
• Depletion of aquifer
• Plan in works to monitor (previous slide)
• Livestock or wild animal disruption through pipes
• Talk to villagers about appropriate places to run
  pipe
• Educate villagers to not disturb pipes
• Ask Womens Group to monitor
• Describe what training your team has
  undergone/will undergo for this project.
• e.g. first aid, surveying, concrete mixing, PV
  assemblyetc.
• Training undergone
• Advanced first aid CPR
• Surveying
• Concrete mixing
• Water analysis
• Training team will learn (if contractors are not
  a better alternative)
• Pipe laying

6
Metrics

• Technical
• What metrics will be used to determine the
  technical success of this project?
• What types of data will need to be collected
  before and after the project is implemented to
  evaluate success of the project?
• Measure of technical success
• Potable water
• Nitrate, Nitrite, Ammonia, heavy metals, total
  organic carbon
• pH, turbidity
• Access to water for all people
• Reasonable waiting/filling time
• Reliable for years to come
• Community knowledge
• Knowledge of clean verse contaminated water
• Basic maintenance and upkeep

7
Metrics

• Economics (If your project has an economic
  impact)
• What metrics will be used to measure the affect
  of this project on the community?
• To evaluate how the project is affecting the
  community economically a general survey of how
  time and money is spent obtaining water will be
  conducted during assessment and after
  implementation. This survey will include both
  community leaders and the general population.
• What data is needed?
• Average hours spent by women collecting and
  carrying water
• Time saved by the proposed distribution system
• Average money spent buying water should be
  calculated before and after the project
• Cost of maintaining current and future water
  system
• From where will your team collect the data?
• Directly from the community
• For historical perspective, the Womens Group
  will be used for information
• Direct involvement will be limited since our time
  in the community is limited

8
Metrics

• Health (If your project will have a health
  impact)
• Your team will need to conduct a baseline health
  assessment during this trip. Make sure to review
  document 509.
• Note It is recommended that teams collect this
  data regardless of project
• What metrics will be used to measure the affect
  of this project on the community?
• i.e. prevalence of water borne illnesses etc
• The prevalence of water borne illness symptoms
  such as diarrhea and vomiting will be measured
  both before and after project implementation.
  Also, the average amount of water an average
  person drinks per day will be measured before and
  after project implementation.
• What data is needed?
• Common health practices diet, quality of
  bodily hydration based on ounces of water taken
  in per day, medicinal treatments. Also,
  instances of diarrhea/vomiting, analysis of water
  quality, common ailments affecting the
  community, etc.
• From where will your team collect the data?
• Health care providers, doctors, teachers,
  community leaders, individual families, and any
  census data which can be attained from local
  institutions.

9
Community Interactions

• What facts about culture, politics and ethnicity
  of the projects region did your team find that
  are relevant to this project?
• List cultural taboos regarding dress, food, etc.
• Role of women in the community and as water
  gatherers
• Be polite and respectful
• Use no vulgar language or gestures
• What is the plan for interacting/interviewing the
  community?
• How will your team obtain feedback from all
  social segments impacted by your project?
• Direct contact with at least one member of each
  homestead
• Ask Otho Abwao Womens Group to contact women,
  this will include younger children
• Use community meetings already in place
• Does your project have or need a translator?
• List names
• EWB-Kenya member Mr. Jerry Ochieng is available
  as a translator on site
• Mrs. Hazel Okullo, secretary of the Otho Abwao
  community, speaks fluent English
• Shiku Murage, native Kenyan, member of EWB-UCIN
• How many people will this project impact?
• 5,000 villagers
• 50 homesteads
• 500 homes

10
Community Involvement Education

• How will the community participate in planning?
• What are the future plans for involving the
  community in the decisions for this project?
• Utilize community council meetings
• Continued contact with Otho Abwao Womens Group
  and EWB-Kenya
• Who will be the community contact that the team
  will continue to correspond with after the
  assessment trip?
• Mr. Jerry Ochieng of EWB-Kenya by email
• In turn contact with Mrs. Hazel Okullo and the
  Otho Abwao Womens Group and community
• Once the initial designs have been completed,
  will there be a follow-up second assessment to
  discuss the designs with the community?
• If not, how will the design alternatives be
  discussed with the community?
• Continued contact by email
• Upon return for implementation
• Meeting with leaders
• Community meeting to hear suggestion

11
Community Involvement Education

• How will the community participate in
  construction and maintenance?
• Who will oversee maintenance once the team
  leaves?
• Local labor will be provided free of charge as
  the communitys contribution
• Otho Abwao management committee will oversee
  water
• Arranged water workshop
• Educate community on basic repair, maintenance,
  etc.
• Contracted water technician for major
  difficulties
• Does your team have plans for educating the
  community? (E.g. maintenance, health issues etc)
• Demonstrate equipment to community leaders
• Educate in groups
• At least one person from every home/family
• Aided by water workshop
• Health
• Specific problems will become apparent during
  assessment
• General health issues can be covered in group
  meetings
• Workshop is to cover some health aspects

12
Equipment

• What equipment will be brought to the country for
  this project?
• List all relevant equipment
• E.g. if this is a water project, what water
  testing equipment will be brought?
• Equipment
• Basic surveying for distance, angle, and
  elevation
• University of Cincinnati College of Engineering
  providing
• Water sample bottles
• pH strips
• presence/absence bacteria bottles
• wind meter
• basic hand tools
• shovel, clippers, bucket, wheelbarrow, rake, etc
• Sanitary Nitrol gloves
• Work gloves
• Has the team checked that each piece of equipment
  can pass through customs?
• Yes

13
Living Arrangements

• Transportation Provide a short point to point
  list with dates transportation
• Leave the Cincinnati Airport on December 9th
• Land in Nairobi on December 10th
• Transported from the airport by Jerry Ochieng
  (EWB Kenya) to the village in the Nyando District
  
• Returned to the airport by EWB Kenya to fly back
  to the States on December 15th

14
Living Arrangements

• Where will the team be staying?
• List Contact Information/dates
• The USA Team will stay in the provided Sondu
  Miriu Power Project KENGEN guest house for the
  duration of their stay.
• Mrs. Okullo
• mamapele_at_yahoo.com

15
Living Arrangements

• What will be the sources of food and water for
  the team?
• Briefly describe arrangements made
• Food and water will be provided by the local
  community and available for purchase at the
  Sondu Miriu Power Project KENGEN guest house.
• Will the team be visiting surrounding areas?
• No

16
Safety Emergency Plan

• Emergency Plan Exit Strategy
• Describe the evacuation plan for medical
  emergencies, weather or political unrest.
• In the event of an emergency, the team will
  travel 60 kilometers to the City of Kisumu where
  a small airport and bus station can return the
  team to Nairobi.

17
Safety Emergency Plan

• Are there any State Department Warnings for this
  country?
• If yes
• There is a travel advisory (see Travel
  Warning.doc)
• Has your team checked with Peace Corps Safety
  Officer or the US embassy to determine if that
  region of country is safe?
• Attach e-mail correspondences
• The Embassy has not responded to our emails. We
  are still trying to correspond with them.

18
Safety Emergency Plan

• Are there any other safety concerns for traveling
  at this time?
• E.g. Hurricane season, earthquakes, etc
• There are no hurricanes or earthquakes in Kenya.
  Flooding would be the only cause for concern.
  The expected rainfall in December is consisted a
  short rain as per the KENYA METEOROLOGICAL
  DEPARTMENT (see attached Kenya Weather.doc)

19
Project Contact Information
Note All University trips must have a faculty
advisor or mentor with the appropriate technical
background accompanying the assessment trip.
20
Project Contact Information

• Project Team (Verify that each person is a
  member of EWB-USA)
• Number of Students working on project 20
• Number of Professionals working on project 4
• List Project Team Members
• Advisor Dr. Tim Keener
• Mentor Dr. Dan Oerther
• Health Point Dr. Abunku
• President Chelsay Brewster
• Vice President Sean O'Rourke
• Secretary Rachel Robitz
• Treasurer Andy Schriner
• Committee Chair Persons Johnathan Moor,
  Elizabeth Dixon, Allyson Lilburn, Sean O'Rourke,
  Zahra Sadat Hossieny, Emily Stover, Neil Schaner,
  Dan Grissom
• There is roughly another dozen student members
  who make up the body of the committees

Note All University trips must have a faculty
advisor or mentor with the appropriate technical
background accompanying the assessment trip.
21
Project Team Overseas Contact

• List Chapter(s) Traveling
• University of Cincinnati Chapter of EWB-USA is
  meeting members of the EWB Kenya chapter.
• On-the ground Contact Phone for the travel
  team
• Mr. Jerry Ochieng EWB-Kenya
• phone [phone]
• email ochiengjerry_at_yahoo.com

22
Project Team Overseas Contact

• Nearest US Consulate Contact info
• Phone email
• Public Hours
• Monday - Friday 800 a.m. to 1000 a.m.
• Monday - Thursday 100 p.m. to 300 p.m.
  American Citizen Services 375 3704 E-mail
  Address kenya_acs_at_state.gov (For use by American
  Citizens only)

23
Project Team Overseas Contact

• Nearest Hospital Contact Info
• Phone email
• Pap Onditi Clinic is 10 kilometers from the site
• Kisumu District Hospital is 60 kilometers from
  the site
• KISUMU DISTRICT HOSPITAL
• (254-574-0411)
• P.O BOX 1818
• KISUMU, 254
• Kenya
• Travel Team
• Number of Students Traveling 3
• Number of Professionals Traveling 2

24
Travel Team

• List the Travel Team Names
• List out each person who is traveling or
  potentially might travel.
• Waivers and overseas medical insurance sign off
  sheet MUST be submitted for each person listed
  WITH this presentation.
• See document 605.
• Each person MUST be a member of EWB-USA to travel.

25
Budget Hours

• Budget Give a broad breakdown
• Who is assigned to oversee budgeting?
• Treasure Andy Schriner
• Hours on the project
• Weeks worked on this phase of the project
  (since last trip) N/A
• Estimated number of hours per week
• Estimated total hours working on trip 450
• Total Hours for this phase of project 450

26
Donors Funding

• List sources of funds and in-kind contributions
• Large Donors Family and Friend Contributions
• Grants None currently. Potential-FedEx Grant
• Companies None currently. Over 100 companies on
  potential list
• Working Opportunities
• Previously completed WEBN Firework show, Local
  Town Festival, UC Pancake sale
• Upcoming Alumni Association competition for
  homecoming, cleaning the sports arena
• Intention is to try to rely on grants and
  companies as a consistent, large source of funds.
  Both of theses resources are project dependant,
  therefore the process has begun, but we have not
  yet received any contributions
• Did your team meet its funding goals?
• If not, what percentage did it meet?
• We have the funds to send two or three people,
  which was our goal

27
Response to TAC Comments

• Briefly list how your team is responding to the
  key ARC review comments (on form 803 If
  applicable) and the Project Staff Comments from
  the projects initial review.
• We have decided to take the advise of the ARC
  committee and will be entirely removing the
  current pump mechanism and installing a new
  electric pump.
• We are looking forward to working with community
  members and the local universities

28
Final Checklists before Travel

• The goal of the review process is to make sure
  that your team has a successful assessment trip
• 1) Submit this presentation to the project
  management staff and TAC liaison at
  projects_at_ewb-usa.org WITH THE FOLLOWING (the
  project will not be reviewed without these
  materials)
• Volunteer Waiver Form for each person traveling
  (including mentors) Travel Insurance (605)
• Note THESE MUST BE SIGNED. TYPED SIGNATURES
  WILL NOT BE ACCEPTED. Forms can either be
  scanned and e-mailed, faxed or sent via mail.
• To avoid confusion, please submit all of the
  above materials for everyone at one time.
• 2) Prior to the TAC meeting The Project
  Management Staff and the liaison will review this
  presentation with the project lead, mentor and
  other relevant team members via a conference call
  prior to its presentation at the TAC meeting.
• 3) Before final travel, your team should have the
  following checklists signed off by the persons
  listed below, and get a final OK from the EWB-USA
  Project Staff
• Travel Readiness Checklist (601) to project
  staff
• Personal Health Checklist (603) to teams
  health point person (to be taken on the trip)
• Detailed Field Equipment Checklist to mentor or
  project lead
• Proved this presentation emergency contact
  information to each and every member of the team
• Have each person review the Travel Tips
  Presentation (602)
• 4) The Project team will be responsible for
  following up on TAC Comments and submitting
  changes/revisions to the project staff

29
Project Lead Sign-Off

• I ______________ as the mentor/project
  lead/faculty advisor of this project, have
  reviewed the technical and logistical contents of
  this project, and approve of the proposed design.
  I will also comply with TAC recommended changes
  and make suggested changes before traveling on
  the implementation trip.
• I have also read through the submission
  requirements on the previous slide, we understand
  the next steps in the process and will submit all
  required documents by the submission date.
• (Note for student chapters, either the
  mentor or the faculty advisor must sign this
  form. An electronic signature is sufficient, but
  typing in a name is Not acceptable.)
• Signed ______________________