Shelter in Place Definition

1
Shelter in Place Definition

• The action of seeking immediate shelter indoors
  following a release of hazardous materials to the
  outside air such as
• Chemical, biological, fire byproducts (smoke,
  ash, etc.) or other harmful contaminant

2
Activation of Shelter in Place

• On-scene Incident Commander
• Directs Zone Captains to Shelter in Place
• Uses Notify Quick auto-dialer system to notify
  all Zone Captains, Building Coordinators, Floor
  Wardens
• Puts messages on EHS Emergency Management
  website emergency info. box for Zone Captains,
  Building Coordinators, Floor Wardens
• May direct FM to shut down HVAC systems

3
Steps to Shelter in Place

• Close doors and windows - seal with wet towels
• Shut off HVAC equipment or set to Recirculation
• Close or seal air vents (if possible)
• Close window shades, blinds, curtains
• Move occupants to a Safe Interior Area
• Shut down experiments/operations
• Post Shelter in Place Sign
• STAY PUT!!!

4
Safe Interior Area

• Features of assembly area
• Above the ground floor
• Minimal windows and vents
• Adequate space for expected occupancy
• Allow about 10 sq.ft./person
• Consider hallways
• Conference rooms, break areas or restrooms
• Consider hard wire phone availability

5
Sign for Shelter in Place

• Shelter in Place in Effect, No Entry or Exit
• Post every building entry and exit!

6
Deactivation of Shelter in Place

• Incident Commander or designee Issues All Clear
  Message
• Open doors and windows
• Turn on HVAC system (FM or Central Plant Mgr
  only)
• Remove Shelter in Place signs

7
Facilities Management Role

• Shutdown/Reactivate HVAC Systems or other
  utilities
• Remotely or on-site
• Maintains list of buildings that can be remotely
  shutdown or reactivated
• Develops building specific shutdown procedures
  for high risk or critical buildings

8
Zone Captain Role

• Implements Shelter in Place
• Ordered by Incident Commander
• Pre-designates Interior Safe Areas with
  Building Coordinators and Floor Wardens
• Provides updates to Incident Commander or Zone
  Coordinator (if EOC activated)

9
Building Coordinator Role

• Implements Shelter in Place
• Notified by Zone Captain or Notify Quick
• Pre-designate Interior Safe Areas with Zone
  Captains and Floor Wardens
• Provide updates to Zone Captains

10
Floor Warden Role

• Implement Shelter in Place
• Notified by Building Coordinator or Notify Quick
• Move occupants to Safe Interior Area
• Keep occupants away from windows
• Post signage
• Inform occupants regarding reason for and
  duration of Shelter in Place
• Provide updates to Building Coordinators
• Restore building after All Clear
• Inventory and replace items used during event

11
UCIPD Role

• Assist with isolation and control of building
  entrances and exits
• Coordinate with Irvine Police if necessary

12
Laboratory Shutdown

• Incident Commander Safety Officer determine
  need for lab shutdown
• Lab Managers/Principal Investigators are
  responsible for implementing lab shutdown
  procedures
• Equipment shutdown, gases, hoods, pumps,
  experiments in progress, etc.

13
Advance Notice

• 30 minutes notice to Shelter in Place
• Assemble in Pre-identified buildings
• See building list Section 8.2 of Shelter in Place
  Procedure
• These buildings have HVAC systems that can be
  remotely controlled
• One building per evacuation zone (or more)

14
Assistance for Persons with Disabilities

• Identify individuals in advance if possible
• Designate a person nearby to provide assistance
  in the event of an emergency
• Assure safe movement of individuals and account
  for them as soon as possible

15
Final Notes

• Typical Shelter in Place duration is several
  hours
• People cant be forced to Shelter in Place
• Record names and departure times of those leaving
  and destinations
• All Zone/Building Emergency Plans should include
  Shelter in Place