LIS 605

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LIS 605

• Introduction to cataloging and classification

donna Bair-Mundy
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Course Web page
http//www2.hawaii.edu/donnab/lis605
(URL is on course syllabus)
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LIS 605 Web page
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LIS 605 Web page lectures
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Introductions

• Your name
• What you like to be called
• Academic background
• Experience with cataloging
• Something interesting about yourself

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King Ashurbanipals library
Cuneiform tablet telling the Epic of Creation
From the Library of King Ashurbanipal (reigned
669-631 BC) http//www.thebritishmuseum.ac.uk
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Bibliographic control
The skill or art of organizing knowledge for
retrieval
Bibliographic control comprises the creation,
storage, manipulation, and retrieval of
bibliographic data. Catalogers produce the tools
that are necessary for bibliographic control to
function. Larry Osborne
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Tools for bibliographic control
Bibliographies
Databases
Indexes
Catalogs
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Three parts of cataloging
Description Identifies a specific item in the
collection

• Access Provides a logical means
• of locating item in the catalog
• Author, title
• Subject(s)

Classification Collocates materials using a
particular classification scheme
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Cataloging codes provide uniformity in practice

• Patrons can move from library to library and be
  able to locate materials

Librarians can provide services from library to
library allows sharing of resources
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Earlier codes

• 1841 Sir Anthony Panizzi British Museum
  Rules for the compilation of the catalogue
• 1853 Charles Jewett Smithsonian On the
  construction of catalogs
• 1876 Charles Ammi Cutter - Boston Athenaeum
  Rules for a dictionary catalog

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Recent codes

• ALA rules (1949) for entry and headings
• LC rules (1949) for description
• AACR (1967) two versions
• British
• American

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Recent codes (contd)

• AACR2 (1978)
• Published jointly by Canada, Great Britain, and
  U.S.
• Included new media
• Addressed changing circumstances and previous
  ambiguities
• Periodic minor updates and major revisions

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Code to come RDA

• Resource Description and Access - 2009?
• Recognition of increasing use of digital
  technologies
• Resources and records for them readily move
  across cultural, national, and linguistic
  boundaries
• Establish basic principles and how to apply those
  principles to a variety of types of content and
  format
• Incorporate ideas from FRBR (Functional
  Requirements for Bibliographic Records)
  established by IFLA (Internatl Fed. of Lib.
  Assocs. and Instits.)

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Cutters Rules for a Dictionary Catalog (1904 ed.)

• Tells client whether library owns a book if
  client knows the author, title, or subject
  (known-item search)
• Shows the holdings library has by an author, on a
  subject, or in a kind of literature (we do last
  only for childrens literature)

. . .
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Cutters Rules for a Dictionary Catalog (contd)

• Identifies the work through adequate description
  and provides means to locate the work on the shelf

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Forms of catalogs (1)

• Book catalog write entries in a blank book
• Originally done by hand
• Difficult to keep in alphabetical order
• Printed version
• Can distribute widely
• Immediately out of date

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Jeffersons 1783 catalog
http//www.thomasjeffersonpapers.org/catalog1783/
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Forms of catalogs (2)

• Sheaf catalog like looseleaf notebook, sheaves
  tied together with ribbon
• Slip catalog backing sheets with multiple
  pockets for slips with information about books
• Could update
• Had to shift slips

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Forms of catalogs (3)

• Card catalog cards size of French playing cards
• Can update
• Cant do Boolean searching
• Time consuming to use and
• keep current
• Elaborate filing rules in
• 1980 determined that over
• 50 of LC catalog cards
• were misfiled

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Types of card catalogs
Divided Author title Subject
Dictionary Author, title subj. in one alpha
order
Shelflist call no. order provides inventory
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Types of card catalogs (2)
Classed Class nos. used for filing can have
more than 1 class no.
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More forms of catalogs

• COM (Computer Output Microform)
• Compact
• Need readers
• Inflexible after production
• Used as back-ups for OPAC
• Not liked by patrons

Microfiche reader
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Still more forms of catalogs

• OPAC (Online Public Access Catalog)
• Can update
• Permits Boolean searching
• Rapid retrieval
• Expensive to maintain
• Hardware
• Software
• Training of staff and patrons

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MARC Format
Machine-Readable Cataloging Format

• Introduced in late 1960s
• Communication standard for transmission of
  cataloging data
• Record structure governed by ANSI standard Z39.2

Henriette Avram
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MARC Format (contd)

• Content designation (codes to identify and
  characterize further the data elements within a
  record and to support manipulation of those data)
  defined in MARC 21 formats
• Data content governed by AACR2, LCSH, etc.

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Harry Potter and the sorcerers stone what the
patron sees
Personal Name Rowling, J. K. Main Title
Harry Potter and the sorcerer's stone / by J.K.
Rowling illustrations by Mary GrandPré.
Edition Information 1st American ed.
Published/Created New York A.A. Levine
Books, 1998.
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Harry Potter and the Sorcerers Stone what the
cataloger sees
100 1_ a Rowling, J. K. 240 10 a Harry
Potter and the philosopher's stone 245 10 a
Harry Potter and the sorcerer's stone / c by
J.K. Rowling illustrations by Mary GrandPré.
250 __ a 1st American ed. 260 __ a New York
b A.A. Levine Books, c 1998.
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Harry Potter and the Sorcerers Stone what the
computer sees
01757cam 2200445 a45000010008000000050017000080080
041 0002503500210006690600450008795500860013201000
17002180200037002350200022002720400028002940420009
00322050002500331082001400356100001900370240004500
38924500950043425000210052926000420055030000330059
25000021006255 aRowling, J. K.10aHarry Potter
and the philosopher's stone10aHarry Potter and
the sorcerer's stone /cby J.K. Rowling
illustrations by Mary GrandPré. a1st American
ed. aNew York bA.A. Levine Books,c1998.
(The actual MARC record)
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MARC fields information
http//www.loc.gov/marc/
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MARC fields information (contd)
20X-24X Title and Title-Related Fields 25X-28X
Edition, Imprint, Etc. Fields 3XX Physical
Description, Etc. Fields 4XX Series Statement
Fields 5XX Note Fields
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MARC fields information (contd)
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Anglo-American cataloging rules 2002 edition
A style manual for cataloging
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Anglo-American cataloging rules
Descriptive Chapters 1-13
Access points Chapter 21
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Anglo-American cataloging rules (contd)
Form of access Chapters 22-25
Appendices Capitalization Abbreviation Numerals
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International Standard Bibliographic Description
(ISBD)

• Standard for punctuation and indentation
• Allows identification of elements of a record
  even if that record is in a foreign language

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Areas of description

• Title statement of responsibility
• Edition
• Material format (not for books)
• Publication, distribution, etc.
• Physical description
• Series
• Note
• Std. Number and terms of availability

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Areas in MARC record

• 020 ISBN
• 245 Title statement of responsibility
• 250 Edition statement
• 260 Publication, distribution, etc.
• Physical description
• 4XX Series
• 500 Note

Area 8 Area 1 Area 2 Area 4 Area 5 Area 6 Area 7
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Chapter organization

• Chapter 1 General Rules for Description
• 1.0 General rules
• 1.0A Sources of information
• 1.1 Title and statement of responsibility area
• 1.2 Edition area
• 1.3 Material area
• 1.4 Publication, distribution, etc., area
• 1.5 Physical description area

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Chapter organization

• Chapter 2 Books
• 2.0 General rules
• 1.0A Sources of information
• 2.1 Title and statement of responsibility area
• 2.2 Edition area
• 2.3 Material area
• 2.4 Publication, distribution, etc., area
• 2.5 Physical description area

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AACR2 rule numbers

• Each AACR2 rule number is a concatenation of
• Chapter number
• Area number
• Letter for subarea

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AACR2 rule number example (1)

• 1.5B2
• 1 chapter 1 (general rules)
• .5 area 5 (physical description)
• B extent of item
• 2 Describe a single-part printed text item as
  instructed in 2.5B.

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AACR2 rule number example (2)

• 2.5B2
• 2 chapter 2 (books)
• .5 area 5 (physical description)
• B number of volumes and/or pagination
• 2 Give the number of pages

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AACR2 rule number example (3)

• 6.5B2
• 6 chapter 6 (sound recordings)
• .5 area 5 (physical description)
• B extent of item
• 2 Give the playing time

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Resources for descriptive cataloging

• AACR2 gives the rules for description and access
  points
• MARC 21 gives information regarding the fields
  and subfields in which the data is encoded