IT Contracts

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IT Contracts Licensing Administration Office

• Strategic Sourcing Acquisition Process

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Strategic Sourcing Acquisition Process

• Why Contact IT CLA?
• To capture negotiating leverage
• and convert it
• to negotiated savings
• and
• value added
• results!

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Acquisition Process First Step

• To capture the necessary information needed, a
  web-based IT Acquisition form is available at the
  http//www.eits.uga.edu/inhouse/business/ITCLA
• The first step is to contact ITCLA by sending an
  email to contract_at_uga.edu along with the
  completed copy of the IT Acquisition form.

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Acquisition Process First Step

• Some information requested on the form
• Your contact info
• Vendor contact info
• Background/history of any contacts made
• Any competitors info
• Acceptance criteria

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Acquisition Process What is next?

• What happens after we get your request?
• Contract process evaluation
• Meeting with the contract/agreement requester
• Contact with Vendor for overview/set ground rules
• Conference call and/or Technical presentation
  coordination as required
• Strategy development objectives and
  specifications
• Cone of Silence, Negotiation, First Round or more

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Acquisition The 12 Steps Process

• Legal Affairs, Review, Final Draft Proposal,
  Approval of Final Terms
• Purchasing Process, UGA Procurement processing
• Assist with any remaining detail requirements
  from UGA procurement
• Contract management initiation, track
  implementation and deliverables
• Review Vendor Scorecard
• Summative evaluation, Future Strategy,
  Savings/Value Analysis

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Acquisition Process Dos Donts

• When dealing with vendors, do not tell them
• any detail as to when a project is due
• how much money is budgeted
• they are our choice, they are the only one,
• they have to deal with our negotiators
• anything more than they absolutely need to know
• When meeting with the vendor representatives, do
  not take them to your offices

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IT Contracts Licensing Administration Office

Sohayl Moshtael Larry Pounds George Bond Al
Lester
Contract_at_uga.edu
OCIO-EITS Business office Sandra Brooks, Rachel
Brown Donna Chandler