SLA 2002 Presentation

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Getting a Handle on Federal Information
The Defense Technical Information Centers
Handle Service
Ms. Barbara Nekoba Project Officer
[phone] bnekoba_at_dtic.mil
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Getting a Handle on Federal Information

• DTICs Handle Service
• Provides for the persistent identification and
  management of DOD and DOD-related resources
  available on a network
• Provides a way to preserve DOD electronic
  resources of long-term value
• Provides a way to manage these resources in a
  virtual environment
• Provide immediate links to DoD full-text
  resources from the handle

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Getting a Handle on Federal Information

• DTICs Mission
• Central facility in the acquisition, storage,
  retrieval, dissemination, and use of ST
  information for DOD
• Premier DOD Internet Webmaster
• DefenseLink
• DefendAmerica
• Current Focus
• DTIC products increasingly digital

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Getting a Handle on Federal Information

• DTICs Handle History
• Began as partnership between DARPA, CNRI and
  DTIC
• Defense Virtual Library (DVL) created
• Handles began as a DVL product

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Getting a Handle on Federal Information

• What is a DTIC Handle?
• 100.2/ADAXXXX

Naming Authority Prefix
Item ID Suffix
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Getting a Handle on Federal Information

• DTICs Handle Service
• Uses Handle System technology
• Uses Oracle database
• Handle storage, administration
• Metadata storage, administration
• WebObjects software
• Uses Proxy URL

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DTIC Handle Storage and Administration Using
Oracle Database
Process Deposits Handles in DTIC LHS
Handle Resolution
DTIC Local Handle Service
Authentication
Handle System
Proxy Server handle.dtic.mil
SQL Queries for Reports
Oracle Database for Handle Storage,
Administration and Metadata
Handle Loading
Batch Process
Web Form for Handle creation
Handle Query Using Web Browser
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Getting a Handle on Federal Information

• To Access a Handle from a Browser
• HttpProtocolProxyURLHandle
• http//handle.dtic.mil/100.2/ADA375124
• This will resolve to the actual URL

Protocol
Proxy URL
Handle
Http//stinet.dtic.mil/cgi-bin/fulcrum_main.pl?dat
abaseft_u2searchid0keyfieldvalueADA375124fil
ename2Ffulcrum2Fdata2FTR_fulltext2Fdoc2FADA3
75124.pdf
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Getting a Handle on Federal Information
http//www.dtic.mil/dtic/handles/
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Getting a Handle on Federal Information
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Getting a Handle on Federal Information
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Getting a Handle on Federal Information
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Getting a Handle on Federal Information

• Handle Service Directory
• Provides access to all handles on the Web
• Is a handle discovery tool for DOD resources
• Provides direct links to resources
• Will provide centralized access to all DOD handles

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Getting a Handle on Federal Information

• Handle Service Directory Contains Metadata
• We use limited metadata bits to find the handle
• You may know what youre looking for but not know
  its handle
• Keep metadata requirements short and simple
• Purpose is not to fully catalog a resource, but
  provide just enough data to find it

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Getting a Handle on Federal Information

• DTICs Metadata Schema for Technical Reports
• Title
• Report Number
• DTIC AD Number
• Corporate Author
• Personal Author
• Publication Year
• Metadata schema dependent on resource type

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Getting a Handle on Federal Information
ProxyURL Handle Embedded in STINET Citations
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Getting a Handle on Federal Information

• What Does This Mean to the Customer?
• Preserves access to valuable electronic resources
• Enables reference/citation linking
• Centralizes access to DOD data
• Allows creation of accurate, long-term live
  bibliographies, catalog records

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Getting a Handle on Federal Information

• Citing Handles in a Bibliography
• Basic format
• Authors Last Name, First Name or Initial(s)
• Date of Document
• Title of Document. Title Complete Work (if
  applicable)
• Edition or Revision (if applicable)
• Protocol, access path, handle (prefix suffix)
• Example
• Jordan, Martha K. April 2001. Lessons Learned
  from History Implications for Homeland Defense.
• http//handle.dtic.mil/100.2/ADA407720

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Getting a Handle on Federal Information

• What Does This Mean to the Contributor?
• Preserves digital publications in perpetuity
• Guarantees immediate access to publications, 24x7
• Relief from many resource management, manpower,
  maintenance, storage, licensing and equipment
  costs

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Getting a Handle on Federal Information

• Our Contributors Will Have Choices
• Option 1 Maintain status quo
• Submit resources to DTIC DTIC assigns handles
  and metadata, performs all processing actions
• DTIC will ensure permanence (availability and
  content)
• Option 2 Become a DTIC partner

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Getting a Handle on Federal Information

• Partnering with DTIC
• Receive a unique naming authority under DTIC
  sponsorship (handle prefix)
• Create own handles, maintain own resources
• Submit metadata, handles and URLs to DTIC (DTIC
  will provide mechanisms and procedures for data
  submission)
• Additional support will be required
• Must adhere to DTIC policies/procedures
• Notify DTIC when URLs change

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Getting a Handle on Federal Information

• Where We Are Now
• Implemented handles into DTIC operations
• Assigned handles to all DTICs publicly
  releasable fulltext .pdf resources
• Built structure to create, manage, resolve
  handles for DOD electronic resources from remote
  locations
• Established metadata policies/procedures
• Enabled reverse lookup/reference linking
  capabilities

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Getting a Handle on Federal Information

• Where do we go from here - next steps...

Develop Partnerships
Create multiple resolution capability
Assign handles to restricted access resources
Create templates for added types
Create remote delivery capability (for partners)
Enhance Query Capability
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Getting a Handle on Federal Information

• Visit the DTIC Handle Service at
• http//www.dtic.mil/dtic/handles/
• Let us know the Handle Service can best serve
  your needs
• Send email to Handle_at_dtic.mil or bnekoba_at_dtic.mil
• Use Handle Service Comment Form - or -
• Call Barbara Nekoba at 703-767-8004