Professional Development Management System (PDMS)

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Professional Development Management System(PDMS)

• A tutorial for professional development cluster
  Vendors, Providers and Instructors

Charlie Michels PSB Executive Director
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The Fine Print.

• The PDMS is indeed a newly published system for
  managing and tracking Delaware educator
• professional development.
• All parties are committed to the success of the
  PDMS.
• All of the directions contained in this tutorial
  are subject to change.
• This tutorial will self-destruct in 5 minutes.

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A few pieces upfront

• All Instructors will need to be registered in
  DDOESSO in order to manage their cluster
  section.
• Instructor access must be used with
  judiciousness.
• Communication will be the key to the success of
  the PDMS.

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• For Providers or Instructors who are not
  currently employed Delaware K-12 educators,
  please supply me with the following information
• Name
• Title and Educational Agency
• Email address
• Work phone
• Agency Address
• You will be notified via email when your account
  is active.
• Forward info to cmichels_at_doe.k12.de.us
• Type the word PDMSCLUSTER in the Subject
  line.

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Initial Provider/Instructor Responsibilities

• Request of Charlie Michels that a new cluster
  section be created with the following
  information
• Date cluster section will be released and
  registration may begin
• Typically 3-4 weeks prior to the start of the
  cluster
• Date cluster section will start
• Date cluster section will end
• NOTE The approved demographics and cohort
  number for the cluster have been previously
  entered into the PDMS.
• The Final Submission Date
  will be 30 days after the established End
  Date.
• Participants will be able to self-register

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Accessing your cluster section

• Cluster Instructors and/or educators will gain
  access to the PDMS by opening the web link to
  DDOESSO
• https//login.doe.k12.de.us/DDOESSO
• (see the next page)

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The DE DOE SingleSignOn link may take you to a
variety of options.

• Select
• Professional Development
• Management System
• You will now need couple of clicks to get to
• your PDMS Home Page.

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• Your Home Page screen should look like this.
  Now select the Administration tab.

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On this page, select Course Administration.
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Now select View All Courses. This will take you
to the cluster sections in which you have been
designated as the Instructor.
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Find the cluster you wish to access and select
Sections.
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Now under the Roster column, select View Roster
for the current section you are working with.
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You will now see your current cluster section
roster.
Your responsibilities and options are listed on
the next several slides.
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Cluster Section Options

• Registration Status
• Registered the default option upon initial
  registration
• No Show (self evident)
• Completed the requisite option when the
  participant has successfully completed the
  cluster
• Incomplete (self evident)
• Unsuccessful (self evident)
• Credit Type
• select Cluster

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Options, continued..

• Grade
• You may indicate the grade, but this is not a
  critical piece.
• Delete (the box to the left of the participants
  name)
• You may Delete a registered participant, but do
  so with discretion.
• Deleting a participant will generate an email to
  them.
• Menu Bar above roster
• Email all a quick way to contact all
  participants
• Add Learner as an Instructor, you may add a
  participant
• Adding and/or Deleting a participant will
  generate an email to them.
• see the next page
• Messages you may send a scripted email to
  selected participants

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Options, continued..

• Add Learner
• Select this tab on the Menu bar above the roster
• Type in the educators first names first few
  letters
• Type in the educators last names first several
  letters
• Do not select any other fields!!!
• Select Search
• Check to Add the appropriate educator
• Select Add User(s)
• Repeat the process as necessary
• Be sure to Save Changes upon completion!!!

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Options, continued..

• Save Changes
• Be sure to do this after any changes have been
  made.
• Help tab
• Found at the top right of the page
• Access for more detailed help and solutions
• Upon marked as Complete
• Participants will eventually see the Survey as
  a new option on their PDMS Home Page. It is
  critical that all participants complete the
  online survey. This survey will take the place
  of the previous hard copy of the Cluster
  Evaluation.
• NOTE At this point, there are still some issues
  with the PDMS software that enables the Survey
  to be accessed by educators. We anticipate a fix
  in the near future.

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What are Demographics?

• In the First State of Delaware, all educators are
  given a Position based on PHRST and the
  educators district or charter schools
  designation.
• This Position is connected to the SingleSignOn,
  and therefore to DEEDS and the PDMS.
• In the PDMS, the Position becomes the educators
  demographic.
• Clusters have been approved for participants who
  meet various demographics.

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PDMS Demographics..

• Required Professional development that an
  educator is mandated to attend no clusters fit
  this category.
• Recommended Professional development
  opportunities that fit within an educators
  demographic, e.g., Administrator, Teacher, Pupil
  Support, etc.
• Restricted The professional development
  opportunity (cluster) is only available for
  registration by educators who meet the approved
  demographic(s).

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Important Details..

• Be sure to Save Changes after each PDMS session
  during which you have edited your roster!!!
• The Instructor will need to indicate the
  participants status at the conclusion of the
  cluster.
• If an Instructor attempts to over-ride the
  demographics or participant number, an email will
  be generated and sent to the Instructor and
  Charlie Michels.
• Charlie will then fix the problem.

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The cluster section has finished.

• Complete the assessment of participants work.
• Mark within the section roster in the
  Registration Status column, those participants
  who have successfully completed the cluster.
• Under the column Lock transcript changes, select
  Lock all.
• Within 30 days of the cluster section End Date,
  notify Charlie Michels via email that the section
  roster list is now accurate and ready to process.

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Notification Protocol

• In your email, copy the grey area at the top of
  your section roster and paste it into the email
  to Charlie Michels. (see the next slide)
• You will be notified that your email has been
  received, saved and printed.
• The section roster will then be forwarded to be
  processed. This typically takes but a few days.
• Upon processing, official letters will be printed
  in the DOE Office of Professional Accountability
  and sent to the OMB and District/Charter School
  Business Managers.
• The Effective Date is the first of the month
  following the End Date of the cluster section.

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• You will receive an email 20 days into the 30 day
  window following the End Date of the cluster
  section reminding you, if necessary, to make the
  notification.
• Once the notification has been made, the section
  roster will be locked and no further changes
  may be made.
• Check and double check your section roster for
  accuracy prior to notifying Charlie Michels.
• If Charlie has not been notified by the
  Instructor at the conclusion of the 30 days
  following the End Date, he will process the
  section roster as is.

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Questions about the PDMS?

• In your email, type
  PDMSCLUSTER in the
  Subject line
• emails will be addressed in a timely manner, but
  please be patient !!!
• cmichels_at_doe.k12.de.us

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• Thats all folks