The Community Development Model and Program Financing

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The Community Development Model and Program
Financing

• Presented by Kari Gent and Bethany Friesner

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Philosophy of this model

• The primary goal of a Resident Assistant is to
  engage in community development with their
  residents within their individual floor sections,
  their Residence Hall and the larger campus
  community. This model takes into consideration
  that community development is accomplished
  through intentional interactions on a variety of
  levels.

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Model Breakdown

• Community
• Development

• Individual and Building Programs

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Community Development Expectations/Requirements

• RA Weekly Report
• Weekly Staff Meetings
• 1-on-1 with Assistant Director during the 1st two
  weeks of October
• Complete an individual floor activity/program
  within the 1st two weeks of the semester that
  focuses on Community Building

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Programming Expectations/Requirements

• Individual
• 2 individual programs per semester (the initial
  Community Building activity/program does not
  count toward this expectation)
• RAs are expected to reflect on how their program
  was received by residents via the Program
  Tracking form that Building Supervisors will have
  them fill out

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Programming Expectations/Requirements (cont.)

• Building
• Each building will have 3 programs per semester-
  1 each month. (this year the centennial
  celebration program may count depending on what
  is presented)
• At least 1 Building Program must include faculty
  or staff.
• All RAs are expected to participate in each
  building program.
• All RAs are expected to reflect on how the
  program went in the Program Tracking form.
• RAs will be asked to include what part they
  played in the development and implementation of
  the building program.

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Example Programming Topics

• Spontaneous Programming
• Health
• Mary Washington Spirit
• Introduction to College Life
• Travel
• Food/Cooking
• Job search/Career Focused
• Community Improvement
• Alcohol Education
• Leadership Development
• School Spirit

• Culture/Diversity
• Life After College
• Interpersonal Relationships
• Campus Resources
• Diversity/Multicultural
• Technology
• Sex Education
• Arts and Crafts
• Deciding a Major
• Housing (on or off campus)
• Nutrition

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Professional and Personal Development

• During the first two weeks of October, every
  Resident Assistant will meet 1-on-1 with their
  Assistant Director to discuss how their floor and
  building communities are developing. This meeting
  will act as an evaluation piece that will be used
  later in the semester as the Resident Assistants
  are evaluated on their performance.
• Resident Assistants will also be expected to
  attend 1 departmental meeting each semester,
  which will be coordinated by the Office of
  Residence Life. The purpose of these meetings
  will be to clarify closing and any other
  end-of-the-semester policies.

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Questions about the Community Development Model???
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Money, Money, Money

• Residence Life Program Financing Procedures

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Once you have decided that your program will
require you to purchase materials/food, follow
this flow chart to determine exactly what forms
you need to fill out to obtain the necessary
funding.
Program Financing Flow Chart
Can you afford to pay for the necessary
materials/food on your own?
Yes
No
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Pay for the necessary materials and keep ALL of
your receipts. Make sure receipt lists each item
purchased for the program individually.
Determine which forms you need to submit to be
fully reimbursed for your purchase.
Did you buy any food for the program?
Yes
No
Submit itemized receipt, Reimbursement form and
Business Meal Approval form with roster attached
to your Assistant Director. if even one item of
food was purchased, you need Business Meal form
Submit itemized receipt and Reimbursement form to
your Assistant Director.
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Once you have decided that your program will
require you to purchase materials/food, follow
this flow chart to determine exactly what forms
you need to fill out to obtain the necessary
funding.
Program Financing Flow Chart
Can you afford to pay for the necessary
materials/food on your own?
Yes
No
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(No Transcript)
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Request Forms

• Reimbursement Request Form.xls
• Business Meal Form.doc
• But where do I find the forms?
• You can find the Business Meal Approval form
  online at http//www.umw.edu/cas/residencelife/st
  udents/hall_council_resources/default.php under
  Credit Card Requests.
• You can find the Reimbursement form online at
  http//www.umw.edu/ap/reimbursements/default.php

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Other Important Pieces of Info

• Business Meal Approval form Reimbursement form
  you are responsible for filling out the Fund
  and Org section- other sections will be filled
  out by your Assistant Director. Use the following
  table to determine what Fund and Org numbers
  to use Area Fund Org
• 1 3111 306074
• 2 3111 306076
• 3 3111 306078
• 4 3111 306080
• ADs credit card to purchase materials/food, the
  Resident Assistant and the Assistant Director
  will go together to make the purchase- you are
  responsible for coordinating that shopping trip
  with your Assistant Director
• Each Resident Assistant gets approximately 1.00
  per resident per semester to spend on programs
  (this includes building programs)- if you have an
  amazing program idea that will cost more than
  that- create a budget (be specific) and present
  it to your Building Supervisor and Assistant
  Director.
• Discuss with your Building Supervisor your target
  audience/attendees before submitting a Business
  Meal Approval form- you need to make sure the
  roster that you include accurately reflects the
  number of people that you intend to attract.
  (Rule of thumb individual program is aimed at
  your floor only building wide program is aimed
  at the entire building)

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Always Remember

• Always have a budget- even if you are asking for
  Reimbursement
• It never hurts to ask your Building Supervisor to
  look over your paperwork before submitting it
• With ANY food purchase there must be a Business
  Meal Approval form- ANYTHING that you eat/chew is
  counted as food
• Bring over your own paperwork- do not rely on
  other people who may lose or forget to turn
  things in for you
• If you submit a Reimbursement Form and you dont
  hear back after 2 weeks- LET SOMEONE KNOW!!!
• It is helpful if you purchase program
  materials/food separate from personal items (if
  you purchase personal items on the same receipt,
  make sure to subtract that cost from the cost of
  the program materials/food when asking for
  reimbursement)

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Do I have what I need?

• Reimbursement with food
• Itemized receipt
• Reimbursement form
• Business Meal Approval form
• Roster of students attending (pull from
  campus/building roster- make sure it is
  up-to-date information)
• Reimbursement without food
• Itemized receipt
• Reimbursement form
• Assistant Director Credit Card Purchase with food
  (All requests to purchase program materials using
  the Assistant Directors credit cards must be
  submitted 2 weeks before the date of the
  program.)
• Budget- include items to buy and prices
• Business Meal Approval form
• Roster of students attending (pull from
  campus/building roster- make sure it is
  up-to-date information)
• Assistant Director Credit Card Purchase without
  food
• Budget- include items to buy and prices

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Questions about Program Financing?