Presented by Jim Vogelsinger

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Federal Motor Vehicle Regulations
Presented by Jim Vogelsinger Policyworks.gov/vehi
cles
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• Statutory Requirements
• Established Precedence
• Policy Initiatives
• User Feedback (You!)

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Motor Vehicle Management (41 CFR Part 102-34)
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Subpart A - Obtaining Fuel Efficient Motor
Vehicles

• Purchase Lease vehicles that
• Achieve maximum fuel efficiency
• Have body engine sizes and options essential to
  agency mission
• Note Vehicle size Certification is eliminated

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Subpart A - Obtaining Fuel Efficient Motor
Vehicles

• Fleet fuel economy standards
• Passenger automobile minimum 27.5 mpg average
• Light truck minimum 20.7 mpg average

Vehicles acquired (purchase commercial
lease) like vehicles
plus like vehicles EPA
rating EPA
rating
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Subpart B - Identifying Registering Motor
Vehicles

• Display identification that indicates
• For Official Use Only U.S. Government
• The name of the department, agency,
  establishment, corporation, or service that owns
  or leases the vehicle
• Include the DOD code registration number for
  DOD vehicles

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Subpart B - Identifying Registering Motor
Vehicles

• Display Government license plates
• Unless exempt
• On front and rear of vehicle
• Include the letter code assigned to the agency
  that owns the vehicle
• DC based vehicles DC license plates

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Subpart B - Identifying Registering Motor
Vehicles

• Exemptions to Government license plates and
  identification
• Limited (Agency head authorizes, up to one year)
• Unlimited (listed by agency and activity)
• Special (President heads of Executive
  Departments)

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Subpart C - Official Use of Government Vehicles

• Official Use is
• Using a motor vehicle to perform your agencys
  mission(s), as authorized by your agency.

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Subpart C - Official Use of Government Vehicles

• Abuse of Government motor vehicles
• Incidents reported to employing agency.
• Minimum one month suspension, up to removal

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Subpart C - Official Use of Government Vehicles

• Driver responsibilities
• Operate, park, store, and lock as appropriate to
  prevent theft or damage
• Obey all State and Local traffic laws
• Wear safety belts (driver passengers!)

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Subpart D - Replacement of Motor Vehicles

• Minimum replacement standards
• Sedans - 3 years/60,000 miles
• Buses - Mileage only
• Trucks - By class, 6 years/40,000 miles minimum

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Subpart E - Scheduled Maintenance of Motor
Vehicles

• Required scheduled maintenance programs
• Meet emission standards
• Meet warranty requirements
• Ensure safe economical operation
• Meet manufacturer recommendations

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Subpart F - Motor Vehicle Accident Reporting

• Report accidents as follows
• SF 91 - Motor Vehicle Accident Report
• SF 94 - Statement of Witness
• Follow internal agency directives for owned
  leased vehicles
• Report accident of GSA Fleet vehicles to GSA

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Subpart G - Disposal of Motor Vehicles

• Transfer ownership as follows
• SF 97 - U.S. Government Certificate to Obtain
  Title to a Motor Vehicle (Other forms may be
  required by jurisdiction)
• Consult the following regulations for detailed
  instruction
• 41 CFR Parts 101-45 Sale, Abandonment, or
  Destruction of Personal Property
• 101-46 Replacement of Personal Property Pursuant
  to the Exchange/Sale Authority

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Subpart H - Motor Vehicle Fueling

• Obtain fuel by
• Government charge card, fuel facility, or
  reimbursement
• Refuel using
• The fuel type grade recommended by the vehicle
  manufacturer
• Self service pumps

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Subpart I - Federal Motor Vehicle Fleet Report

• The Federal Fleet Report compiles
• Inventory, Cost, and Use data for Federal motor
  vehicles
• Reported annually through
• DOE/GSA Federal Automotive Statistical Tool
  FAST system (SF-82 is eliminated)
  http//fastweb.inel.gov or
• http//icebox.inel.gov/fastweb
• Reported to
• Congress, OMB, Agencies, others upon request

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Home-to-Work Transportation (41 CFR Part 102-5)
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Governed by Federal Property and Administrative
Services Act of 1949, as amended (31 U.S.C 1344)
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Home-to-Work Transportation Not applicable to

• Employees who are on official travel (TDY)
• Employees who are on permanent change of station
  (PCS) travel
• Employees who are essential for the safe and
  efficient performance of intelligence,
  counterintelligence, protective services, or
  criminal law enforcement duties when designated
  in writing as such by their agency head.

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Home-to-Work Transportation Agency guidance

• Each Federal agency using Government passenger
  carriers to provide home-to-work transportation
  for employees who are essential for the safe and
  efficient performance of intelligence,
  counterintelligence, protective services, or
  criminal law enforcement duties should issue
  guidance concerning such use.

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Home-to-Work Transportation Authorized For

• Those persons identified in 31 U.S.C. 1344
  (b)(1)-(b)(7)
• Those persons engaged in field work
• Those persons authorized to perform Agency
  missions where there is
• A clear and present danger,
• An emergency, or
• A compelling operational consideration

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Home-to-Work Transportation Authorized For

• Field work means official work requiring the
  employee's presence at various locations other
  than his/her regular place of work. (Multiple
  stops (itinerant-type travel) within the accepted
  local commuting area, limited use beyond the
  local commuting area, or transportation to remote
  locations that are only accessible by
  Government-provided transportation are examples
  of field work.)

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Home-to-Work Transportation Authorized For

• Clear and present danger means highly unusual
  circumstances that present a threat to the
  physical safety of the employee or their property
  when the danger is (1) Real and (2) Immediate
  or imminent, not merely potential and (3) The
  use of a Government passenger carrier would
  provide protection not otherwise available.

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Home-to-Work Transportation Authorized For

• Emergency means circumstances that exist whenever
  there is an immediate, unforeseeable, temporary
  need to provide home-to-work transportation for
  those employees necessary to the uninterrupted
  performance of the agency's mission. (An
  emergency may occur where there is a major
  disruption of available means of transportation
  to or from a work site, an essential Government
  service must be provided, and there is no other
  way to transport those employees.)

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Home-to-Work Transportation Authorized For

• Compelling operational considerations mean those
  circumstances where home-to-work transportation
  is essential to the conduct of official business
  or would substantially increase a Federal
  agency's efficiency and economy.

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Other Home-to-Work Considerations

• Must be authorized by the Head of the agency
  (Written Determinations)
• Reported to Congress
• Agency must maintain logs and records

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Home-to-Work Legislative Change

• Requesting letters from Agency headquarters
  supporting legislative change
• Changes are focussed on delegation of authority
  longer period for determinations