Primes Meeting

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Primes Meeting
Future Flexible Acquisition and Sustainment Tool
F2AST
Debbie Jackson, Director Enterprise Acquisition
Division WR-ALC/PKE 12 Feb 09
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Overview

• Office Staffing
• Hot Buttons
• Media Blitz
• Issues
• Pricing
• Subcontractor Add Packages
• Factors
• Courier Systems
• A003
• Distribution Lists

3
Overview

• Questions
• Next Meeting

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Enterprise Acquisition Division FedEx Mail
Address 215 Page Road, Ste 231, Robins AFB GA
31098-1662 Fax [phone]
Enterprise Acquisition
Division Ms. Debbie H. Jackson, Director
478-222-1346 Ms. Kathy
Mackowski, Adm Support
478-222-1345
Contracting Ms. Charlotte Hobson 478-222-1270
Program Management Mr. Alan Chasteen 478-222-126
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Engineering Mr. Al Thompson 478-222-1269
Mr. Russell Dukes 478-222-1322
Mr. K.C. Jones 478-222-1324
Vacant 478-222-1319
Vacant 478-222-1320
Ms. Debra Napier 478-222-1321
Mr. Chuck Pollard 478-926-6053
Ms. Carol Clopton 478-222-1318
Current as of Feb 09
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EAD Hot Buttons

• Chain of Command
• Only after the leads have an opportunity to
  work issue should you call me
• Not saying you CANT TALK TO ME, but we issued
  these contracts like we did to allow cross flow
  of information from team members not boss to boss

I should hear about problems from MY FOLKS
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EAD Hot Buttons (cont)

• Chain of Command
• If requirements issue
• Debra Napier, KC Jones, Chuck Pollard
• Unresolved Alan Chasteen. Lead PM
• If contracting issue
• Carol Clopton
• Unresolved Charlotte Hobson. Lead PCO
• If engineering issue
• Al Thompson, Russ Dukes
• Failure to Plan on your Part DOES NOT constitute
  an emergency on our part

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EAD Hot Buttons (cont)

• Authority to negotiate
• If you dont have it DONT TRY
• Do not argue with my folks when they tell you we
  must have a document or explanation as to the
  why
• Calling to ask when a specific RFOP will be
  released
• You will know when we know
• All the PRIMES will be notified at the same time

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EAD Hot Buttons (cont)

• Communications with Government Program Teams
  outside EAD
• Centralized RFOP
• ALL COMMUNICATIONS must be thru EAD PCO
• Must have EAD concurrence to discuss with using
  organization
• EAD will facilitate discussions with using team
  if required
• Decentralized RFOP
• Work thru PCO who issued RFOP
• EAD can provide direction and support if required

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EAD Hot Buttons (cont)

• Sponsoring agency issuance of task orders
• Requirements generated by NASA, Navy, Army, and
  other federal agencies must be through a
  sponsoring Center
• Includes DLA, Coast Guard, AFRC, etc
• Must get approval/sponsorship from requirements
  organization either at WR, OO or ASC

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Media Blitz

• 4 Sep 08
• 542 CBSG
• PCOs and Engineers
• 19 Nov 08
• F2AST Macon Telegraph Article
• 24 Nov 08
• 542 CBSG
• Group Commander and Deputies
• 12 Jan 09
• 407 SCMS/GUEAS (GLSC Avionics)
• 4 Feb 09
• NCMA (262 attendees)

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Issues

• Pricing
• E-mail explaining issue with rates to all primes
  on 23 Jan 09
• Perception within the pricing shop that the
  contractual rates are not necessarily fair and
  reasonable
• All sole source proposals which go to pricing
  will have to be audited or the rates will have to
  be otherwise verified
• Adds time to the proposal turnaround time
• 60-90 days
• Proposal Adequacy Checklist out 3 Feb 09
• Use on sole source proposals over 1M

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Issues(cont)

• Subcontractor Add Packages Submittals shall
  include the following
• Subcontractor Rate Tables (new template)
• Legal Name in CCR ( Central Contractor
  Registration)
• Cage ( Commercial and Government Entity) Code
• Subcontractor Narrative
• Must include the information that is on the new
  template
• Cover letter
• Must include information that is on the new
  template
• Letter from the subcontractor granting permission
  to add the subcontractor to the primes team

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Issues(cont)

• Subcontractor Factors
• The Government will not allow submittals of any
  subcontractor add packages that do not have the
  factors included in the submittal
• Courier Systems
• The Government will no longer allow email
  submittals from Courier systems

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Issues(cont)

• A003 Submission - Requirements Traceability
  Matrix (RTM)
• Tabs Layout
• Team List ( Tab Name, Company Name, Cage Code)
• Team RTM ( Summary of Entire Team Capabilities)
• Prime RTM
• Sub-Contractors RTM
• Provided In Alphabetical Order
• Submission is a part of adding new subcontractor
• Update by Adding Tab
• Submission being utilized as Supplemental Market
  Research

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Issues(cont)

• F2AST Distribution Lists
• Public vs. F2AST distribution lists
• Maintaining an accurate distribution list
• Establish an internal F2AST mailbox (i.e.
  F2AST_at_ktr.com)
• Recipients are maintained internally by the
  company
• Forward personnel changes to
  wralc.pkf.fast.follo_at_robins.af.mil
• Recipients must be maintained by both the
  company and F2AST team

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Questions

• What is the status of non-critical supplier
  submittals?
• 616 subcontractor add packages received
• Currently in review and will be worked as quickly
  as possible
• If a specific subcontractor is needed for a known
  requirement, the Government will expedite
  review/addition of that subcontractor

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Additional Discussion Questions

• Any ???

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Primes Meetings

• Held as follows
• Contract Year 1-2 Four per year
• August, November, February, May
• Contract Year 3-4 Three per year
• August, December, April
• Contract Year 5-7 Two per year
• August, February
• Can readdress if majority of primes agree
• Approximately 15th of the month (for scheduling
  purposes)
• Plan for 1300-1600 (3 hours)
• Rotate meeting between ALL primes Local Area

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Next Primes Meeting

• DRS
• May 2009
• Week of 16th
• 1300 - 1600